Collections Specialist

Morrison Mahoney LLP; Boston (MA); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Hybrid work schedule

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Life Insurance

Health Savings Account (HSA)

Flexible Spending Account (FSA)

Paid Time Off

Parental Leave

Military Leave

Employee Discounts

Job summary

Morrison Mahoney LLP in Boston, MA is seeking a detail-oriented Collections Specialist to review cash receipts, manage attorney appeals, and ensure timely follow-ups on overdue balances. The role emphasizes organization, proactive communication with clients, attorneys, and internal teams, and delivering accurate payment processing while supporting a collaborative legal team.

The position offers a hybrid work arrangement after an introductory period and a comprehensive package including medical,

Qualifications

• 2+ years of experience in collections, billing, or finance.
• Experience in legal or insurance sectors preferred.
• Strong attention to detail and accuracy in payment processing and invoice reconciliation.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and deadlines efficiently.

Responsibilities

• Review daily payments on assigned clients, ensuring accuracy and timely posting, and handle missing payments, write-offs, and appeal requests.
• Follow up on overdue invoices by email and phone, including sending letters and overdue notices.
• Collaborate with attorneys and billing teams to manage appeal submissions, deductions, and invoice corrections.
• Maintain up-to-date records in ARCS, track flagged emails, and send follow-up reminders to resolve balances.
• Provide exceptional customer service to internal teams and external clients, preparing reports and addressing inquiries.
• Regularly update and create procedures for internal processes, ensuring smooth operations and deadlines.

Skills

Attention to detail

Communication skills

Time management

Customer service

Legal/insurance knowledge

Cash handling / payments processing

ARCS familiarity

Tools

ARCS

Outlook

Microsoft Word

Job description

COLLECTIONS SPECIALIST

We are seeking a detail-oriented Collections Specialist to join our team. In this role, you'll be responsible for reviewing cash receipts, handling attorney appeals, and ensuring timely follow-ups on overdue balances. The ideal candidate will be organized, proactive, and able to communicate effectively with clients, attorneys, and internal teams.

We offer a competitive salary ranging from $60,000 to $70,000, commensurate with experience, in addition to benefits such as hybrid work arrangements (after an introductory period), Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, Flexible Spending Account, Flexible Paid Time Off, Parental Leave, Military Leave, and Employee Discounts.

Why Join Morrison Mahoney?

We are proud to be recognized as one of the premier litigation law firms in the Northeast. As a Collections Specialist, you'll play a key role in ensuring the smooth management of payment processes, working closely with attorneys, clients, and internal teams to resolve outstanding balances. You'll be empowered to make a real impact, contributing to our operational success while being supported by a collaborative and growth-focused culture that values your expertise and long-term career development.

A Day in the Life

A day in the life of a Collections Specialist is fast-paced and dynamic, where you'll take charge of reviewing cash receipts, ensuring payments are accurately posted, and proactively following up on overdue balances. You'll collaborate directly with attorneys, managing appeal requests and sending timely reminders. Every day brings new challenges - whether it's tracking outstanding invoices, updating client reports, or resolving flagged issues. If you thrive in a high-energy environment where your impact is felt across the firm, this is the role for you!

What Matters Most

Key Responsibilities

• Review daily payments on assigned clients, ensuring accuracy and timely posting, and handle missing payments, write-offs, and appeal requests.
• Follow up on overdue invoices with claim reps, adjusters, and clients via email and phone, including sending letters and overdue notices to insureds.
• Collaborate with attorneys and billing teams to manage appeal submissions, deductions, and invoice corrections, ensuring timely resolution and communication.
• Maintain up-to-date records in ARCS, track flagged emails, and send follow-up reminders to resolve outstanding balances.
• Provide exceptional customer service to internal teams and external clients, preparing reports and addressing inquiries related to payments and appeals.
• Regularly update and create procedures for internal processes, ensuring smooth operations and compliance with all deadlines.

Qualifications

• 2+ years of experience in collections, billing, or finance, preferably in the legal or insurance sectors.
• Strong attention to detail and accuracy in payment processing and invoice reconciliation.
• Excellent communication skills, both written and verbal, for liaising with attorneys, clients, and internal teams.
• Ability to manage multiple tasks and deadlines efficiently while maintaining high-quality work.
• Proficiency with Outlook, Word, ARCS, and other relevant software.
• Solid problem-solving skills to resolve payment discrepancies and billing issues.
• Strong customer service mindset, with a focus on building effective relationships with internal and external stakeholders.
• Collaborative team player with strong time management and prioritization abilities.

Let's Connect!

We invite you to apply today. Be a part of Morrison Mahoney's long-standing tradition of excellence in litigation.