Collections Inventory Specialist

Neuronics; Indiana; On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Fully sponsored Medical, dental, and …

Health Savings Accounts (HSA) with…

403(b) retirement plan with 1:1 match

Generous PTO

Life and Disability Insurance

Employee Discounts in museum store and

Job summary

Computer History Museum in Milpitas, CA, seeks a Project Registrar to execute daily tasks for a three-year IMLS-funded project. You will inventory 40,000 artifacts, photograph items, update CMS locations, and document progress with the Project Manager and volunteers.

The role emphasizes safe handling, accurate record-keeping, and close collaboration with the Collections team to ensure timely project completion. On-site, full-time work with occasional Mountain View tasks.

Qualifications

• Master’s degree in Museum Studies or a related field and 2–3 years of hands-on experience with a museum or cultural heritage collection.
• Experience using a collections management system or relational database (e.g., Mimsy XG, TMS).
• Knowledge of collections management, artifact storage, location control, site security, and preventive conservation.
• Experience photographing collection objects and processing images for documentation and cataloging.
• Strong written and verbal communication skills.
• Experience working in a collections storage or warehouse environment.

Responsibilities

• Conduct inventory and photography of more than 40,000 artifacts following project procedures and standards.
• Retrieve, handle, document, and return artifacts using safe practices.
• Verify artifact locations in CMS and update records as needed.
• Take, process, and name high-quality reference photographs for CMS inclusion.
• Maintain accurate documentation of inventory progress in the project tracker.
• Add inventory documentation to catalog records indicating located artifacts.
• Identify artifacts that cannot be located and flag for further investigation.
• Identify unresolved artifacts and refer to Project Manager for review.
• Monitor progress toward inventory goals and report issues affecting timelines.
• Collaborate with Project Manager, Collections staff, Acquisition Registrar, and volunteers to ensure consistency.
• Follow CHM policies on collections care, storage, documentation, safety, and security.
• Perform other collections-related duties to support grant completion.

Skills

Attention to Detail

Communication

Team Collaboration

Adaptability

Physical stamina

Education

Master’s degree in Museum Studies or related field

Tools

Mimsy XG

TMS

Job description

Computer History Museum in Milpitas, CA, seeks a Project Registrar to execute daily tasks for a three-year IMLS-funded project. You will inventory 40,000 artifacts, photograph items, update CMS locations, and document progress with the Project Manager and volunteers.

The role emphasizes safe handling, accurate record-keeping, and close collaboration with the Collections team to ensure timely project completion. On-site, full-time work with occasional Mountain View tasks.