Collections Inventory Specialist: Artifact Registrar

National Museum of Wildlife Art; Milpitas (CA); On-site; USD 91,390,000 - 102,219,000; Full time

Benefits offered by this job

Medical, Dental & Vision insurance

Health cost sharing

HSA contributions

403(b) retirement plan with employer/1

Generous PTO

Life and Disability Insurance

Employee discounts in museum store and

Job summary

The Computer History Museum in Milpitas, CA seeks a Project Registrar to execute the day-to-day activities of a three-year, IMLS-funded project to inventory more than 40,000 artifacts. Responsibilities include safe retrieval, photographing artifacts, updating locations in the CMS, and documenting progress in the project tracker.

The position is full-time, on-site, with collaboration across the Project Manager, Collections staff, and volunteers to ensure accuracy, safety, and adherence to

Qualifications

• Master’s degree in Museum Studies or a related field.
• 2–3 years of hands-on museum or cultural heritage collection work.
• Experience using a collections management system or relational database (e.g., Mimsy XG, TMS).
• Knowledge of collection storage, cataloging, location control, site security and preventive conservation.
• Experience photographing collection objects and processing images for documentation.
• Strong written and verbal communication skills.
• Experience in a warehouse/storage environment.
• Ability to lift up to 40 pounds and operate pallet jacks.

Responsibilities

• Conduct inventory and photography of artifacts per established procedures.
• Retrieve, handle, document, and return artifacts to storage locations safely.
• Verify artifact locations against CMS records and update as needed.
• Take and name high-quality reference photographs for CMS inclusion.
• Maintain inventory progress documentation in the project tracker.
• Document artifacts located during the project in catalog records.
• Identify artifacts that cannot be located and flag records for review.
• Refer uncatalogued or misidentified artifacts for review by project staff.
• Monitor progress toward inventory goals and communicate issues affecting timelines.
• Collaborate with Project Manager, Collections staff, and volunteers to ensure consistency.
• Follow CHM policies on collections care, storage, documentation, safety, and security.
• Perform other duties to support the grant project.

Skills

Attention to Detail

Accountability

Judgment & Problem-Solving

Collaboration

Adaptability

Photography & Documentation

Education

Master’s degree in Museum Studies

Tools

Mimsy XG

TMS

Airtable

Microsoft Office

Adobe Acrobat

Job description

The Computer History Museum in Milpitas, CA seeks a Project Registrar to execute the day-to-day activities of a three-year, IMLS-funded project to inventory more than 40,000 artifacts. Responsibilities include safe retrieval, photographing artifacts, updating locations in the CMS, and documenting progress in the project tracker.

The position is full-time, on-site, with collaboration across the Project Manager, Collections staff, and volunteers to ensure accuracy, safety, and adherence to