Collections Coordinator

Oliver James Associates Ltd.; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Oliver James Associates Ltd. in Los Angeles seeks a Collections Coordinator to join its finance team within a leading law firm. You will manage accounts receivable, analyze aging and billing issues, and partner with attorneys to drive timely collections.

The role requires strong communication, analytical skills, and discretion, with experience in law firm billing and Elite 3E preferred. A combination of client-focused collaboration and process improvement is expected.

Qualifications

• Prior collections experience within a law firm is required.
• Strong understanding of legal billing and collections processes.
• Excellent written and verbal communication with attorneys, clients, and internal stakeholders.
• Analytical, organizational, and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Professionalism and discretion handling confidential financial information.
• Advanced proficiency with Excel and Microsoft Office.
• Experience with Elite 3E or similar enterprise accounting system is preferred.
• Bachelor's degree in Accounting, Business, Finance or related field preferred.

Responsibilities

• Manage an assigned portfolio of accounts receivable to ensure timely collections.
• Analyze aging reports, short-paid invoices, and balances to identify collection opportunities.
• Monitor electronic billing submissions, payments, appeals, accruals, budgets, and client-specific billing needs.
• Partner with billing and finance teams to resolve invoice discrepancies and payment issues.
• Communicate with attorneys and firm leadership on receivables status, risks, and next steps.
• Prepare reports and collection updates; support finance projects as needed.
• Assist with additional finance and collections initiatives.

Skills

Law firm collections

Excel

Analytical skills

Organization

Problem solving

Communication

Discretion

Education

Bachelor's degree in Accounting/Business/Finance

Tools

Elite 3E

Microsoft Office

Job description

A highly regarded global law firm is seeking a Collections Coordinator to join its finance team in Los Angeles. This is an excellent opportunity for someone with prior law firm collections experience who enjoys collaborating with attorneys, finance professionals, and clients to drive the firm's accounts receivable process. This role offers exposure to a sophisticated client base and the opportunity to partner closely with attorneys while managing a diverse portfolio of outstanding receivables. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced professional services environment.

Key Responsibilities

• Manage an assigned portfolio of accounts receivable, ensuring timely collection of outstanding balances.
• Analyze aging reports, short-paid invoices, and outstanding balances to identify collection opportunities and resolve payment delays.
• Monitor the status of electronic billing submissions, payments, appeals, accruals, budgets, and other client-specific billing requirements.
• Partner with billing and finance teams to resolve invoice discrepancies, payment issues, and client concerns impacting collections.
• Communicate regularly with attorneys and firm leadership regarding the status of receivables, highlighting risks and recommending next steps.
• Prepare reports, collection updates, and other financial analyses as needed.
• Assist with additional finance and collections projects as assigned.

Qualifications

• Prior collections experience within a law firm is required.
• Strong understanding of legal billing and collections processes.
• Excellent written and verbal communication skills with the ability to work effectively with attorneys, clients, and internal stakeholders.
• Strong analytical, organizational, and problem-solving abilities.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• High level of professionalism and discretion when handling confidential financial information.
• Advanced proficiency with Microsoft Excel and Microsoft Office.
• Experience with Elite 3E or another enterprise accounting system is preferred.
• Bachelor's degree in Accounting, Business, Finance, or a related field is preferred.

Compensation

Salary range: $60,000-$80,000, depending on experience, qualifications, and overall fit. Comprehensive benefits package offered.