Collections & AR Specialist

JobScore, Inc.; Northern (KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Remote work

Job summary

Finalsite is seeking a Collections & AR Specialist to own the full accounts receivable function end-to-end, from outreach and posting to dispute resolution. The role emphasizes a detail-oriented mindset, proactive problem-solving, and cross-department collaboration to improve processes.

Based 100% remotely in the United States, this position requires 5+ years in AR/collections, familiarity with NetSuite or similar ERP, and strong communication skills to manage inquiries and escalations

Qualifications

• 5+ years in accounts receivable, collections, or related finance role.
• Understanding of full AR cycle and downstream impact on business.
• Experience with NetSuite or comparable ERP and AR/case management tool.

Responsibilities

• Manage AR aging proactively; outreach on outstanding balances with context and recommendations.
• Post deposits daily and maintain reconciled cash application.
• Serve as first contact for inbound AR inquiries; resolve billing questions and disputes end-to-end.
• Maintain accurate records in NetSuite and AR case management to keep DSO current.
• Upload invoices into customer portals and complete vendor packets on time.
• Assist customers by phone with credit card processing professionally.
• Coordinate with Sales and Finance to remove blockers and drive dispute resolution.
• Drive resolution on open escalations and follow through until cleared.
• Pull and analyze AR aging and collections reports to monitor status.
• Own assigned responsibilities end-to-end with accountability for resolution.
• Participate in ad hoc Finance projects, including migrations and process changes.

Skills

AR collections

ERP systems

Data analysis

Communication

Attention to detail

Self-directed

Tools

NetSuite

AR/case management tool

Job description

WHO WE ARE

Finalsite is the most valued partner for K-12 schools to build trust, strengthen community, and grow enrollment. Ranked among the best EdTech Companies in America, Finalsite supports more than 7,000 schools and districts worldwide with an integrated platform for websites, communications, mobile apps, enrollment, and marketing services.

Headquartered in Glastonbury, Connecticut, Finalsite is a global company with employees working remotely across nearly every U.S. state, as well as throughout Europe, South America, and Asia.

We believe people do their best work when they feel supported, connected, and empowered to grow. That's why we invest in our employees through competitive benefits, professional development opportunities, and a collaborative culture built on partnership and purpose. Whether you're looking to expand your skills, take on new challenges, or make a meaningful impact in education, Finalsite offers the opportunity to grow your career while helping schools thrive.

At Finalsite, every interaction matters - with our clients, with each other, and with the schools and families we serve. Join us and help shape stronger school communities around the world

SUMMARY

The Collections & AR Specialist owns the full accounts receivable function end-to-end - from daily collections outreach and payment posting to dispute resolution and cross-departmental escalations. This role requires a detail-oriented mindset and a solution-first approach - identifying root causes, resolving issues proactively, and continuously looking for opportunities to improve processes and workflows.

LOCATION

100% Remote - Anywhere within the US

RESPONSIBILITIES

• Manage the AR aging report proactively - conducting outreach on outstanding balances and flagging accounts for collections review with context and a recommendation before they escalated.
• Post customer deposits daily and maintain cash application that is current and reconciled at all times.
• Serve as the first point of contact for all inbound customer and internal AR inquiries - resolving billing questions and disputes end-to-end.
• Maintain accurate and up-to-date records in NetSuite and the AR case management tool to ensure DSO and AR reporting is always current and reliable for leadership.
• Upload invoices into customer vendor portals and complete vendor packets accurately and on time for accounts that require it.
• Assist customers over the phone with credit card payment processing in a professional and accurate manner.
• Coordinate with Sales and Finance teams to remove blockers and drive dispute resolution on outstanding accounts.
• Drive resolution on open escalations blocking customer payments - coordinating with internal teams, removing blockers, and following through until fully cleared.
• Pull and analyze AR aging and collections reports independently to monitor account status, prioritize outreach, and stay ahead of potential issues before they escalated.
• Own all assigned responsibilities end-to-end - escalations, disputes, inquiries, and any additional tasks or projects that arise - with accountability for seeing them through to resolution.
• Participate in ad hoc Finance projects as needed, including system migrations, process changes, and workflow implementations.

QUALIFICATIONS AND SKILLS

• 5+ years of experience in accounts receivable, collections, or a related finance role is required.
• Demonstrated understanding of the full AR cycle and the downstream impact of AR decisions on the business is required.
• Experience with NetSuite or a comparable ERP and an AR/case management tool is strongly preferred.
• Proficiency in vendor portal management is a plus.
• Exceptionally detail-oriented with a demonstrated ability to manage high volumes of work accurately, catch discrepancies early, and maintain clean, reliable records.
• Solution-focused and proactive - approaches problems by identifying root causes, presenting recommendations, and following through to resolution rather than simply escalating issues upward.
• Strong communicator - written, verbal, and customer-facing - with the professionalism to handle difficult conversations.
• Self-directed and accountable - able to prioritize, work independently, and own outcomes in a fast-paced environment.

RESIDENCY REQUIREMENT

Finalsite offers 100% fully remote employment opportunities, however, these opportunities are limited to permanent residents of the United States. Current residency, as well as continued residency, within the United States is required to obtain (and retain) employment with Finalsite.

DISCLOSURES

Finalsite is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. EEO is the Law. If you have a disability or special need that requires accommodation, please contact Finalsite's People Operations Team. Finalsite is committed to the full inclusion of all qualified individuals. As part of this commitment, Finalsite will ensure that persons with disabilities or special needs are provided a reasonable accommodation. Ensure your Finalsite job offer is legitimate and don't fall victim to fraud. Ask your recruiter for a phone call or other type of verbal communication and ensure all email correspondence is from a finalsite.com email address. For added security, where possible, apply through our company website at finalsite.com/jobs.