Collections Access & Reading Room Lead

Stanford University; Palo Alto (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The Hoover Institution Library & Archives at Stanford University seeks a Collections Access Manager to coordinate researcher and staff material requests across locations, ensuring accurate pull and safe reshelving. This full-time on-site role leads the Circulation team and supports reading room operations and digitization.

Reporting to the Research Services Manager, you will manage staff, develop systems and metrics, and collaborate with Stanford colleagues on education and outreach to promote

Qualifications

• A high level of comfort working with the public.
• Effective written, oral, and inter-personal communication skills.
• Commitment to special collections and archives research services.
• Willingness to learn library circulation and archival collection management systems.
• Established understanding of archival/library theory, standards, and handling of fragile materials.
• Knowledge of use agreements and IP issues related to archives and special collections.
• Strong project management skills with the ability to prioritize and use judgment.
• Ability to work in a fast-paced environment and collaborate across teams.
• Experience with meeting deadlines and managing multiple projects.

Responsibilities

• Manages researcher and staff material requests across locations; ensures timely pull and reshelving.
• Trains, schedules and supervises circulation staff; supports reading room operations.
• Leads transportation coordination for materials from offsite storage.
• Communicates with researchers and staff regarding requests.
• Answers questions in person and by email with clarity and professionalism.
• Assists with reading room operations, staffing desks, and enforcing rules.
• Develops systems, tools, and standards to improve access and efficiency.
• Works with Research Services on statistics, reports, and metrics.
• Supervises staff and student assistants; mentors team members.
• Collaborates with Library & Archives for education and outreach.

Skills

Public interaction

Communication skills

Special collections

Archival knowledge

Library systems

Use agreements/IP

Project management

Deadlines

Collaboration

Non-English languages

Education

Advanced degree in Library Science

Archival concentration

Job description

The Hoover Institution Library & Archives at Stanford University seeks a Collections Access Manager to coordinate researcher and staff material requests across locations, ensuring accurate pull and safe reshelving. This full-time on-site role leads the Circulation team and supports reading room operations and digitization.

Reporting to the Research Services Manager, you will manage staff, develop systems and metrics, and collaborate with Stanford colleagues on education and outreach to promote