Collateral Specialist (Full Time) - Victoria Navarro

Prosperity Bank; Victoria (TX); On-site; USD 42,000 - 58,000; Full time

Job summary

Prosperity Bank is seeking a Collateral Documentation Specialist to ensure accurate recording and safekeeping of loan collateral, process liens, and release documents upon payoff in compliance with regulatory guidelines.

You will organize and track consumer and commercial collateral files, review documents for accuracy, maintain spreadsheets, and communicate with loan officers to secure timely lien positions.

Qualifications

• High School Diploma or GED; three plus years mortgage, consumer and business loan servicing and/or collateral handling preferred.
• Spreadsheet software and word processing software knowledge.
• General filing systems.
• Knowledge of applicable bank mainframe systems.

Responsibilities

• Organize, file, maintain and track all Consumer and Commercial collateral documentation.
• Timely processes collateral documentation to ensure priority lien position.
• Review documents for accuracy prior to recording of lien.
• Safekeeping of original loan and collateral documents in fireproof file cabinets.
• Process Letters of Guarantee and Dealer Draft requests.
• Maintain Excel spreadsheets and reconcile notes receivables monthly.
• Set up tracking for each property by item key number on large commercial loans.
• Process UCC continuations, terminations and lien releases; mail PIF letters and titles.

Skills

Attention to detail

Multi-tasking

Interpersonal communication

PC skills

Organized

Education

High School Diploma or GED

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Prosperity Bank is an Equal Opportunity Employer.

POSITION PURPOSE

Responsible for ensuring the protection of all collateral which includes, accurate and timely recording of collateral documents, safekeeping of original documents, and release of collateral upon payoff of loan, all within required regulations and guidelines.

Essential Functions And Basic Duties

• Organize, file, maintain and track all Consumer and Commercial collateral documentation.
• Timely processes collateral documentation to ensure the bank obtains priority lien position.
• Reviews documents for accuracy prior to recording of lien.
• Ensures the safekeeping of original loan and collateral documents in fireproof file cabinets.
• Processes Letters of Guarantee for insurance companies.
• Processes Dealer Draft requests.
• Maintains excel spreadsheet and reconciles all Note Receivables against borrowing base monthly.
• Sets up individual tracking for each property by item key number on large commercial loans.
• Processes UCC continuations, terminations and Lien releases and Mails Paid in full (PIF) letters and titles to customers.
• Works UCC alerts timely and alerts the Loan Officer and management of any issues that could impact our lien or our lien position.
• Processes internal and external customer’s telephone, mail, e‑mail, and requests regarding the existing Real Estate, Commercial and Consumer Loans.
• Responsible for following up on outstanding collateral exceptions and reaching out to the lending staff for assistance on documents that are needed to secure our collateral.
• File and maintain al incoming titles and white slips and other collateral documentation.
• Follows all compliance policies and procedures.
• Performs other duties as assigned, tasks and special projects as required, assigned, or directed.

The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this job description amended at any time.

Supervisory Responsibilities

This role does not have supervisory duties.

Qualifications

Education/Certification

High School Diploma or GED. Three plus years Mortgage, Consumer and Business loan servicing and/or collateral handling preferred.

Required Knowledge

• Spreadsheet software and Word processing software.
• General filing systems.
• Knowledge of applicable bank mainframe systems.

Skills/Abilities

• Good attention to detail.
• Good multi-tasking skills.
• Good interpersonal, oral, and written communication skills.
• Good PC skills (Microsoft Office, Excel, Word, and Outlook).
• Tact in dealing with customers and associates.
• Light typing, moderate to heavy computer input.
• Very organized

Talking

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

Especially where one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly.

Average Hearing

Able to hear average or normal conversations and receive ordinary information.

Repetitive Motion

Movements frequently and regularly required using the wrists, hands, and/or fingers.

Average Visual Abilities

Average, ordinary, visual acuity necessary to prepare or inspect documents or products or operate machinery.

Physical Strength

Sedentary work; sitting most of the time. Exerts up to 10 lbs. of force occasionally. (Almost all office jobs.)

WORKING CONDITIONS

None

No hazardous or significantly unpleasant conditions (such as in a typical office).

Mental Activities And Requirements Of This Position

Reasoning Ability

Ability to read and comprehend simple instructions, short correspondence, and memos.

Language Ability

• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other associates of the organization.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Must possess the ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Monday - Friday: 8:00 AM - 5:00 PM (40 hours).