Coding Coordinator - Hybrid

Fort Healthcare Inc; Fort Atkinson (WI); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) with employer match

Generous PTO Plan

Health insurance

Vision insurance

Disability insurance

Flexible Spending

Life insurance

Pharmacy discount

Tuition assistance

Employee Assistance Program

Free parking

Employee gym

Job summary

Fort HealthCare is a patient-centered hospital and health system dedicated to serving Jefferson, Dane, and Walworth counties. The Coding Coordinator will manage coding workflows, supervise staff, and ensure compliance with ICD-10, CPT, HCPCS, and related guidelines while supporting CDI initiatives and KPI reporting.

The role emphasizes collaboration with physicians, patients, and internal teams, along with ongoing process improvements and staff development within the HIM department.

Qualifications

• Minimum 3 years' experience with acute care hospital and/or physician coding
• Proven leadership or supervisory experience
• Proficient in ICD-10, CPT, and HCPCS coding systems
• Familiar with federal/state coding rules and reimbursement guidelines
• Strong organization, time management and problem-solving skills
• Able to maintain confidentiality and work with HIM leadership

Responsibilities

• Manage coding workflows to reduce backlogs and optimize revenue cycle.
• Lead transcription, discharge analysis, and CPDI scanning operations.
• Ensure timely, accurate assignments and appropriate staffing.
• Serve as liaison with physicians, patients, and vendors.
• Oversee day-to-day coding operations and staff evaluations.
• Assist in hiring, training, and scheduling Coding personnel.
• Research and implement workflow improvements.
• Maintain quality audits and compliance with policies.
• Support RN CDI operations and KPI reporting.
• Provide educational guidance on documentation standards.
• Attend interdepartmental meetings to communicate changes.

Skills

ICD-10 & CPT coding

Leadership experience

Time management

Problem-solving

Communication skills

Education

CPC/COC/CIC Certification

CCS certification preferred

Tools

Electronic Health Records

Coding software

Job description

Shift:

Full time
Day shift
Hybrid opportunity available

Fort HealthCare is a patient-centered hospital and healthcare system serving individuals, businesses and families in Jefferson, Dane, and Walworth Counties, and we are seeking a Coding Coordinator to join our Health Information Management team.

Fort HealthCare is proud to be named a 16-time award winner of the Top Workplace award for Southeast Wisconsin, a 6-time award winner of the USA Top Workplaces award, and a 2-time winner of their Top Workplaces Culture Excellence award for Purpose & Values. In addition, Fort HealthCare has been recognized nationally as a Top Workplace for Nursing 2026.

Our Mission Statement is our daily guide to provide the best health care possible. We promote it widely for all we serve to read, understand and to help our public hold us accountable for the promises we make.

Our Mission Statement - Improve the Health and Well-being of Our Community

Our Vision Statement provides each of us at Fort HealthCare with a goal. It is our motivation to improve constantly upon the level of care we provide, and the quality of services delivered.

Our Vision - Be the Healthiest Community in Wisconsin.

We offer competitive pay and benefits, education, and resources you need to perform your job and ample opportunities for professional growth.

Responsibilities of this position include:

• Workflow Management:
  • Manages coding workflows to reduce backlogs, troubleshoot coding systems, and optimize revenue cycle processes.
  • Leads the operational coding functions specifically related to transcription and discharge analysis and CPDI scanning.
  • Ensures work assignments are performed timely and efficiently to meet required volume standards.
  • Schedules adequate staffing for department based upon organizational volumes and prioritizes workloads appropriately.
  • Serves as a liaison between the department and internal/external customers, including physicians, patients, and vendors.
• Compliance:
  • Performs regular audits to monitor coding quality and accuracy, ensuring compliance with federal, state, and corporate policies.
• Supervision:
  • Oversees day-to-day coding operations, including managing schedules, setting productivity goals, and conducting performance evaluations.
  • Assists in hiring, training, scheduling, and evaluating Coding personnel.
  • Functions as technical expert of the Uniform Hospital Discharge Data Set definitions for the Coders and assists/supports coders to select principal diagnosis, principal procedure, complications, and co-morbid condition.
  • Research new developments in technology, processes, styles, and practices to identify improvements in workflow.
  • Identifies, plans, develops, implements, and enforces professional practice standards.
  • Acts as a communication link between staff, creating a path for two-way feedback.
  • Oversees day-to-day RN CDI operations, including managing schedule(s), setting productivity goals, and conducting performance evaluations.
• Quality Control:
  • Performs regular audits to monitor coding and CDI quality and accuracy, ensuring compliance with federal, state, and corporate policies.
  • Develops and implements quality assurance standards and prepare statistical information for Director as appropriate.
  • Directs, monitors, and evaluates opportunities for continuous quality improvement.
  • Provides recommendations to the Director for operational and budgetary changes.
  • Monitors the RN CDI Specialist's collection, analysis, and reporting of HCC data to the Clinical Director for monthly ACO metrics as well as selected HCC and CDI program metrics and key performance indicators.
• Acts as a liaison between the Coding/CDI department, clinicians, and other departments to resolve discrepancies.
• Identifies the educational needs for continuing education for physicians and staff regarding timely/accurate medical record documentation regulations.
• Attends interdepartmental meetings reviewing potential process changes that may impact on the Coding/CDI department and ensure information is provided to Coding staff as appropriate.

Requirements for this position include:

• Minimum 3 years' experience with acute care hospital and/or physician coding required
• Team lead and/or supervisory experience preferred
• Proficient in ICD and CPT coding
• Proficient with Federal and State Rule/Regulations as they apply to coding & ability to apply coding and reimbursement rules/guidelines
• Skilled in identifying problems, process improvements and recommending solutions
• Possesses strong organization, time management, and problem-solving skills
• Skilled in understanding, explaining, teaching, and motivating people
• Able to keep sensitive information about patients and others strictly confidential
• Ability to work with HIM leadership to facilitate overall operations of the department
• Technical Knowledge includes ICD-10, CPT, and HCPCS coding systems
• Familiarity with Electronic Health Records and coding software
• Read, speak, write, and understand English
• CPC, COC, or CIC Certification required
• Valid WI Driver's License required
• Certified Clinical Coding Specialist (CCS) preferred
• Competitive pay
• 401(k) with employer match
• Generous PTO Plan
• Health insurance
• Vison insurance
• Disability insurance
• Flexible Spending
• Life insurance
• Pharmacy discount
• Tuition assistance
• Employee Assistance Program
• Free parking
• Employee gym

Equal Opportunity Employer

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