Coach Engagement and Operations Coordinator, Part-Time

LifeHikes®; Montclair (NJ); Hybrid; USD 34,000 - 48,000; Part time

Job summary

LifeHikes® is seeking a highly organized Coordinator to support the growth, engagement, and day-to-day operations of our coaching community.

The role blends systems and relationship-building, supporting communications, data tracking, and resource organization behind the scenes. Approximately 80% focuses on engagement and coordination, with 20% on light video editing and content organization.

Qualifications

• Strong organizational and project coordination skills.
• Excellent written communication with a warm, professional tone.
• High emotional intelligence and strong interpersonal instincts.
• Ability to work independently and handle multiple priorities.
• Detail-oriented with strong follow-through.
• Proactive mindset and ability to move projects forward with minimal supervision.
• Comfortable using AI tools to improve workflows.

Responsibilities

• Support coach community engagement initiatives and communications.
• Organize coaching resources, documentation, and internal libraries.
• Track feedback and assist with monthly reporting and insights.
• Assist with AI-assisted workflows to improve efficiency.
• Perform basic video editing of coaching recordings using iMovie or similar.
• Organize video assets in the Coach Resource Hub and SharePoint.

Skills

Organizational skills

Project coordination

Written communication

Emotional intelligence

Interpersonal skills

Independent work

Time management

AI tools proficiency

Video editing (iMovie)

Tools

iMovie / video editing tools

Job description

We’re looking for a highly organized, people-oriented Coordinator to support the growth, engagement, and day-to-day operations of our coaching community. This role is ideal for someone who enjoys balancing systems and structure with relationship-building and supporting the organization of learning content behind the scenes.

The Coordinator will help create a more connected and engaged coach experience by supporting communications, tracking key data, organizing resources, and helping operational processes run smoothly behind the scenes.

Approximately 80% of this role focuses on coach engagement and operational coordination, with the remaining 20% supporting simple video editing and content organization for our growing Coach Resource Hub. This is not a professional video production role. Instead, we're looking for someone comfortable making basic edits in tools like iMovie or similar software (Canva, CapCut, Clipchamp) to create clean, organized learning resources.

This is a part-time role (15–20 hours/week) .

Key Responsibilities

Coach Community Engagement

Help design and execute coach engagement initiatives and community-building efforts

Create and manage coach announcements, celebrations, and recognition communications (birthdays, high feedback scores, milestones, wins, etc.)

Help coordinate monthly coach calls, huddles, and other internal engagement activities

Maintain a warm, responsive, and positive experience for coaches across communications

Help foster an engaging and connected coach experience

Operations & Coordination

Organize and maintain coaching resources, documentation, and internal libraries

Track coach feedback and assist with monthly reporting and insights

Help maintain accurate records, spreadsheets and operational systems

Support scheduling, follow-ups, and administrative coordination as needed

Assist with process documentation and identifying opportunities to improve efficiency

Learning & AI Support

Assist with creating certification quizzes and learning materials across coaching content

Use AI tools (ChatGPT, Claude, Gemini, etc.) to improve workflows, organization, and content support

Identify opportunities to streamline manual processes and improve efficiency

Learning Content Support (Approximately 20%)

Perform basic editing of coaching and training recordings using iMovie or similar software

Trim videos for clarity and remove unnecessary sections

Add simple titles, section labels, or timestamps when appropriate

Help organize video assets within the Coach Resource Hub and SharePoint

Maintain consistent file naming, organization, and tagging

Support the creation of an organized, searchable learning library for coaches

What We are Looking For

Strong organizational and project coordination skills

Excellent written communication skills with a warm, professional tone

High emotional intelligence and strong interpersonal instincts

Comfortable working independently and managing multiple priorities

Detail-oriented with strong follow-through

A proactive, self-directed mindset with the ability to identify opportunities for improvement, recommend solutions, and independently move projects forward with minimal supervision.

Comfortable using AI tools to improve workflows and productivity

Intermediate experience using iMovie (or similar basic video editing software) to make simple edits to recorded content

Experience supporting communities, operations, learning programs, or coaching environments is a plus

Why This Role Matters

As our coaching community continues to grow, maintaining strong engagement and operational support has become increasingly important. Because much of the department’s time is spent traveling, coaching, and supporting client delivery, this role will help ensure the coach community remains connected, informed, supported, and celebrated.

Part-time: Approximately 15–20 hours per week

Compensation: $25–$35/hour, depending on experience

Hybrid work environment, based in Montclair, NJ

Ideal Candidate

This role is a great fit for someone who is:

Naturally proactive, organized and dependable

Friendly, upbeat, and people-centered

Energized by both systems and community-building

Comfortable balancing logistics with relationship management

Interested in coaching, learning, leadership development, or people operations

Confident enough to make decisions on content and communication at an organization wide level