CMMS Data Specialist: Asset Reliability & Compliance

C&W Services; Boston (MA); On-site; USD 80,000 - 94,000; Full time

Job summary

Cushman & Wakefield is seeking a CMMS Data Specialist to manage asset data within our CMMS, supporting operational readiness across sites including labs and facilities. You will ensure accurate onboarding, preventive maintenance, calibration setup, and regulatory compliance while partnering with Global Engineering and Reliability teams.

The role emphasizes data integrity, change requests, reporting, and continuous improvement of CMMS workflows, with a focus on GMP environments and

Qualifications

• 3+ years of relevant post graduate experience required.
• Strong attention to detail and data quality.
• Knowledge of CMMS systems and asset lifecycle management.
• Understanding of GMP and regulated manufacturing environments.
• Ability to analyze data and generate actionable insights.
• Effective cross-functional collaboration and communication.
• Continuous improvement mindset.

Responsibilities

• Prepare, submit, and manage electronic change requests for assets, maintenance, calibration, and spare parts within the CMMS.
• Track and verify the completion, approval, and system activation of CMMS change requests to support project operational readiness across all sites.
• Accurately enter and maintain asset data in the CMMS, including manufacturer, model, serial number, criticality, and supporting documentation.
• Verify that all new and modified assets have properly defined preventive maintenance and recurring calibration schedules.
• Create and maintain calibration data sheet templates in the CMMS based on assessments provided by Metrology and Reliability Engineering.
• Review, audit, and validate asset records to ensure consistency, accuracy, and compliance with GMP and regulatory requirements.
• Generate CMMS reports, dashboards, and analytics to support asset management strategies and Reliability Engineering initiatives.
• Support the creation and maintenance of asset hierarchies to ensure proper asset structure and reporting.
• Identify gaps and opportunities for continuous improvement in asset onboarding, data governance, and CMMS workflows.
• Collaborate closely with Global Engineering and Reliability Engineering teams to align asset data requirements with operational readiness standards.
• Assist the CMMS Administrative team with data execution, system implementation activities, and accurate transfer of asset information during project transitions.

Skills

CMMS data mgmt

Data quality

GMP experience

Regulatory compliance

Cross-functional collaboration

Tools

CMMS software

Job description

Cushman & Wakefield is seeking a CMMS Data Specialist to manage asset data within our CMMS, supporting operational readiness across sites including labs and facilities. You will ensure accurate onboarding, preventive maintenance, calibration setup, and regulatory compliance while partnering with Global Engineering and Reliability teams.

The role emphasizes data integrity, change requests, reporting, and continuous improvement of CMMS workflows, with a focus on GMP environments and