CME Education Coordinator

Aria Health; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Job summary

Thomas Jefferson University is seeking a CE Coordinator to support continuing education activities across accredited and non-accredited programs. You will organize educational programs, assist curriculum development, maintain course files, and manage registrations and communications.

The role involves tracking finances, coordinating vendors, and ensuring up-to-date information for students, volunteers, faculty and staff, using the LMS to monitor progress and outcomes.

Qualifications

• Bachelor’s Degree from an accredited institution in education, business, or related fields.
• 2–5 years of experience in CE coordination or related roles.

Responsibilities

• Organizes, coordinates and manages educational programs and/or special events, internal and external to the Jefferson community.
• Assists with curriculum development of educational activity content related to interdisciplinary educational topics.
• Maintains related course files, including reports of attendance and evaluation.
• Implements planning, marketing and execution of programs, coordinating logistics and registrations.
• Tracks and manages activity finances, invoicing and vendor payments after verification.
• Coordinates fundraising through exhibitor/vendor solicitation following accreditation guidelines.
• Develops procedures to support streamlined operations.
• Maintains up-to-date information for students, volunteers, faculty and staff.
• Interacts with coworkers, visitors and staff per values of Jefferson.
• Inputs data into the LMS to track progress of activities.
• Completes duties as assigned.

Skills

Attention to detail

Planning

Organization

Problem-solving

Brainstorming

Education

Bachelor's degree in education, business, or related field

Job description

Job Details

The CE Coordinator supports the management of Jefferson’s accredited and non-accredited continuing professional education activities, including curriculum development, planning, marketing, implementing, financing, and related activity needs. Must have the ability to organize large amounts of materials, handle multi-task projects, and independently prioritize workload. Must have the ability to organize and interpret information in order to evaluate data and make informed decisions based on best-practices. The CE Education Coordinator also manages regularly occurring programs and special events; and assists in tracking financial activities and contracts.

Job Description

Essential Functions

• Organizes, coordinates and manages educational programs and/or special events, both internal and external to the Jefferson community.
• Assists with curriculum development of educational activity content related to interdisciplinary educational topics_._
• Maintains related course files, as required by accrediting bodies, including summary reports of program attendance and evaluation.
• Implements approved activity-related planning, marketing and execution of programs and meetings, including coordinating logistical needs, managing communication and utilizing registration databases.
• Tracks and manages OCPD activity-related finances (accounts payable/receivable), invoicing, credit card, honorarium and other payments associated with assigned internal and external activities. Initiate/process honoraria and vendor payments after verifying accuracy of expense.
• Coordinates fund raising through solicitation of exhibitors/vendors applying appropriate accreditation and university guidelines; staffs onsite activities.
• Contributes to development of procedures/processes related to job function to support streamlined, efficient operations.
• Responsible for maintaining and communicating up-to-date information to students, volunteers, faculty and staff.
• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Uses and inputs data into the learning management system to track and monitor progress of educational activities
• Completes duties as assigned.

Competencies (Knowledge, Skills, and Abilities Required):

• Knowledge of accreditation criteria and planning conferences.
• Skills required are attention to details, planning and organization.
• Abilities required are problem-solving, brainstorming, and processing detailed information.

Minimum Education and Experience Requirements:

Education:

• Bachelor’s Degree from an accredited institution in education, business, or related fields.

AND

Experience:

• 2-5 years of experience

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

1020 Locust Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health , nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

• Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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