Closing Desk Coordinator

Advantage Title Group Agency LLC; South Huntington (NY); On-site; USD 48,216,000 - 57,859,000; Full time

Job summary

Advantage Title is seeking a detail-oriented Closing Desk Coordinator to support residential and commercial real estate closings in New York. The role coordinates with closers and transaction parties to schedule closings, prepare GFEs, title bills, and title policies, and track packages to ensure timely completion.

The ideal candidate has two years of closing desk experience in the title industry, strong organizational skills, and the ability to manage multiple deadlines in a fast-paced

Qualifications

• Two years of closing desk experience in the title industry.
• Familiarity with title insurance policies, closing documentation, and the overall real estate closing process.
• Experience preparing GFEs, title bills, pro forma policies, and/or title insurance policies strongly preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage a high volume of transactions, competing priorities, and time-sensitive deadlines.
• Strong follow-through with the ability to proactively track outstanding documentation and resolve issues.
• Ability to work independently while collaborating effectively with internal teams and external partners.
• Strong written and verbal communication skills.
• Comfortable working in a fast-paced, deadline-driven environment.

Responsibilities

• Coordinate and schedule real estate closings with in-house closers and independent closing professionals based on transaction needs and availability.
• Prepare Good Faith Estimates (GFEs), title bills, and other closing-related documentation accurately and in a timely manner.
• Prepare pro forma title insurance policies for review and use in connection with upcoming closings.
• Prepare loan policies and required documentation in advance of closing.
• Prepare owner’s title insurance policies following the completion of closings.
• Order county, tax, and other required continuations prior to closing to ensure information is current and complete.
• Track closing packages and follow up as needed to ensure completed documentation is received within required timeframes.
• Review files for required information and documentation and proactively identify outstanding items that could impact closing timelines.
• Maintain accurate and organized transaction records throughout the closing process.
• Coordinate with internal teams and external partners to resolve questions, obtain outstanding information, and keep transactions progressing toward closing.
• Manage multiple transactions simultaneously while maintaining accuracy and meeting established deadlines.
• Handle building loan continuations.

Skills

Closing desk

Title insurance

GFEs

Documentation

Organizational skills

Communication

Job description

Job Summary

Advantage Title is seeking a detail-oriented and highly organized Closing Desk Coordinator to support the coordination and preparation of residential and commercial real estate closings. This role serves as an important point of coordination throughout the closing process, working closely with internal teams, closers, and other transaction parties to ensure closings are properly scheduled, required documentation is prepared, and closing packages are received and tracked in a timely manner. The ideal candidate has experience within the title insurance or real estate industry, strong attention to detail, and the ability to effectively manage multiple transactions and deadlines in a fast-paced environment.

Responsibilities

• Coordinate and schedule real estate closings with in-house closers and independent closing professionals based on transaction needs and availability.
• Prepare Good Faith Estimates (GFEs), title bills, and other closing-related documentation accurately and in a timely manner.
• Prepare pro forma title insurance policies for review and use in connection with upcoming closings.
• Prepare loan policies and required documentation in advance of closing.
• Prepare owner’s title insurance policies following the completion of closings.
• Order county, tax, and other required continuations prior to closing to ensure information is current and complete.
• Track closing packages and follow up as needed to ensure completed documentation is received within required timeframes.
• Review files for required information and documentation and proactively identify outstanding items that could impact closing timelines.
• Maintain accurate and organized transaction records throughout the closing process.
• Coordinate with internal teams and external partners to resolve questions, obtain outstanding information, and keep transactions progressing toward closing.
• Manage multiple transactions simultaneously while maintaining accuracy and meeting established deadlines.
• Handle building loan continuations.

Qualifications

• Two years of closing desk experience in the title industry.
• Familiarity with title insurance policies, closing documentation, and the overall real estate closing process.
• Experience preparing GFEs, title bills, pro forma policies, and/or title insurance policies strongly preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage a high volume of transactions, competing priorities, and time-sensitive deadlines.
• Strong follow-through with the ability to proactively track outstanding documentation and resolve issues.
• Ability to work independently while collaborating effectively with internal teams and external partners.
• Strong written and verbal communication skills.
• Comfortable working in a fast-paced, deadline-driven environment.

About Advantage Title

Advantage Title is a trusted partner in real estate, providing commercial and residential title insurance and related services in New York and nationwide since 1987. Our experienced team works alongside attorneys, developers, investors, lenders, and real estate professionals to help navigate transactions of all sizes and complexities. With a longstanding commitment to professionalism, integrity, and exceptional service, we combine deep industry knowledge with a solutions-focused approach to help move transactions seamlessly from start to close. At Advantage Title, we take pride in building lasting relationships, solving complex challenges, and delivering the expertise and responsiveness our clients can count on.

Employment Notice

While this position is posted through Acrisure’s careers platform, the selected candidate will be employed directly by Advantage Title, a valued partner within the Acrisure family of companies.

Company Website: https://advantagetitle.com/ #LI-DL1 #LI-On-Site

Pay Details

The base compensation range for this position is $35 - $42. This range reflects Acrisure's good faith estimate at the time of this posting. Placement within the range will be based on a variety of factors, including but not limited to skills, experience, qualifications, location, and internal equity.

Candidates should be comfortable with an on-site presence to support collaboration, team leadership, and cross-functional partnership.

Why Join Us

At Acrisure, we’re building more than a business, we’re building a community where people can grow, thrive, and make an impact. Our benefits are designed to support every dimension of your life, from your health and finances to your family and future. Making a lasting impact on the communities it serves, Acrisure has pledged more than $22 million through its partnerships with Corewell Health Helen DeVos Children's Hospital in Grand Rapids, Michigan, UPMC Children's Hospital in Pittsburgh, Pennsylvania and Blythedale Children's Hospital in Valhalla, New York.

Employee Benefits

• Physical Wellness: Comprehensive medical insurance, dental insurance, and vision insurance; life and disability insurance; fertility benefits; wellness resources; and paid sick time.
• Mental Wellness: Generous paid time off and holidays; Employee Assistance Program (EAP); and a complimentary Calm app subscription.
• Financial Wellness: Immediate vesting in a 401(k) plan; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; commuter benefits; and employee discount programs.
• Family Care: Paid maternity leave and paid paternity leave (including for adoptive parents); legal plan options; and pet insurance coverage.

and so much more! This list is not exhaustive of all available benefits. Eligibility and waiting periods may apply to certain offerings. Benefits may vary based on subsidiary entity and geographic location.

Equal Opportunity Statement

Acrisure is an Equal Opportunity Employer.

We consider qualified applicants without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Accommodation Statement

Applicants may request reasonable accommodation by contacting [e-mail].

Verification Process

Final candidates will be required to complete post-offer verification processes related to the role and in accordance with applicable laws.

California Residents

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