CLO Operations Manager

Gibel & Associates Inc.; New York (NY); Hybrid; USD 190,000 - 215,000; Full time

Job summary

Gibel & Associates Inc. in New York seeks an experienced CLO Operations Manager to lead a small operations team within a sophisticated CLO and structured credit platform.

You will oversee reconciliations, reporting, and portfolio activity across the CLO lifecycle, collaborating with Research, Trading, Fund Accounting, and external service providers to drive process improvements. The role requires 8–15 years of relevant experience, a finance or accounting degree, and a hands-on leadership style;

Qualifications

• 8-15 years of relevant experience in CLO, structured credit, loan operations, or a related field.
• Prior experience managing or mentoring an operations team; familiarity with Virtus is a plus.
• Strong understanding of the CLO lifecycle, including warehouses, new issues, closing and effective dates, resets, refinancings, distributions, trustee reporting, waterfalls, and ongoing administration.
• Strong understanding of credit agreements, CLO indentures, agent notices, ClearPar, and LSTA/LMA trade documentation.
• Strong Microsoft Excel and analytical skills, including experience working with large data sets and resolving discrepancies.
• Excellent organizational, prioritization, communication, and problem-solving skills.
• Ability to work effectively with senior stakeholders, internal teams, and external service providers in a fast-paced, global environment.
• Bachelor's degree in Finance, Accounting, Business, or a related field.

Responsibilities

• Lead and mentor a team responsible for CLO operations and administration.
• Oversee portfolio, position, cash, and transaction reconciliations and review CLO reporting, trustee files, waterfall calculations, and distributions.
• Oversee interest accruals, rate resets, paydowns, amortization events, corporate actions, and other loan-related activity.
• Monitor CLO and warehouse cash balances, calculate warehouse fundings, prepare drawdown requests, and support closing and effective date procedures.
• Partner with Research and Trading on new issues, resets, refinancings, purchases, sales, trade capture and allocation, and related portfolio activity.
• Oversee investment, issuer, and security setup and maintenance, including related reference data.
• Work closely with trustees, administrators, custodians, fund accountants, Audit, Tax, Research, Trading, and other internal teams to resolve operational and reporting matters.
• Identify opportunities to strengthen controls, improve reporting and processes, and enhance operating efficiency and scalability.

Skills

CLO operations

Team leadership

Excel advanced

Data analysis

Stakeholder management

Education

Bachelor's degree in Finance/Accounting/Business

Tools

ClearPar

Trading systems

Job description

Leading multibillion-dollar investment adviser focused on global high-yield and credit markets seeks an experienced "CLO Operations Manager" with approximately 8-15 years of relevant experience in CLO, structured credit, loan operations, or a related field, preferably acquired with a CLO manager, credit-focused asset manager, or similar structured credit platform.

This is an excellent hands-on leadership opportunity to lead and develop a small operations team while playing an important role in the ongoing management and development of a sophisticated CLO and structured credit platform. The CLO Operations Manager will have significant interaction with Research, Trading, Fund Accounting, and external service providers across the CLO lifecycle.

Key Responsibilities

• Team Leadership & Development: Manage, mentor, and develop a team responsible for CLO operations and administration.
• CLO Operations, Reconciliations & Reporting: Oversee portfolio, position, cash, and transaction reconciliations and review monthly CLO reporting, trustee files, waterfall calculations, and distributions.
• Loan & Portfolio Activity: Oversee interest accruals, rate resets, paydowns, amortization events, corporate actions, and other loan-related activity.
• CLO Warehouse Management: Monitor CLO and warehouse cash balances, calculate warehouse fundings, prepare drawdown requests, and support closing and effective date procedures.
• Trade & Investment Support: Partner with Research and Trading on new issues, resets, refinancings, purchases, sales, trade capture and allocation, and related portfolio activity.
• Investment & Reference Data: Oversee investment, issuer, and security setup and maintenance, including related reference data.
• External & Internal Coordination: Work closely with trustees, administrators, custodians, fund accountants, Audit, Tax, Research, Trading, and other internal teams to resolve operational and reporting matters.
• Process Improvement: Identify opportunities to strengthen controls, improve reporting and processes, and enhance operating efficiency and scalability.

Qualifications

• 8-15 years of relevant experience in CLO, structured credit, loan operations, or a related field, preferably acquired with a CLO manager, credit-focused asset manager, or similar structured credit platform.
• Prior experience managing or mentoring an operations team; familiarity with Virtus is a plus.
• Strong understanding of the CLO lifecycle, including warehouses, new issues, closing and effective dates, resets, refinancings, distributions, trustee reporting, waterfalls, and ongoing administration.
• Strong understanding of credit agreements, CLO indentures, agent notices, ClearPar, and LSTA/LMA trade documentation.
• Strong Microsoft Excel and analytical skills, including experience working with large data sets and resolving discrepancies.
• Excellent organizational, prioritization, communication, and problem-solving skills.
• Ability to work effectively with senior stakeholders, internal teams, and external service providers in a fast-paced, global environment.
• Bachelor's degree in Finance, Accounting, Business, or a related field.

Base salary: $190,000-$215,000, with excellent benefits, a hybrid work schedule, all-in compensation of up to $300,000, and a bonus buyout option available.

Our client has a history of rewarding employees with long-term career advancement and offers a professional, collaborative environment providing growth, opportunity, and stability.