Clinical Research Coordinator

UW School of Medicine and Public Health; Madison (WI); Hybrid; USD 45,000 - 50,000; Full time

Job summary

The University of Wisconsin School of Medicine and Public Health is seeking a Clinical Research Coordinator I to join the Pediatric Department’s Clinical Research team. You will assist with coordinating clinical studies across the Neonatal Intensive Care Unit, manage recruitment, screening, enrollment, and ensure adherence to study protocols.

Collaborate with pediatric faculty and staff; work on industry-sponsored and investigator-initiated studies, with opportunities for professional

Qualifications

• Experience working in a clinical research role.
• Experience using EMR/EHR platforms and data collection tools.

Responsibilities

• Serve as initial contact for participants and staff, explain procedures and rights.
• Identify resource needs and manage supply/inventory.
• Coordinate data and samples per protocol and ensure data integrity.
• Recruit, screen, enroll participants under supervision; may perform basic assessments after training.
• Schedule logistics and secure resources for trials.

Skills

Effective communication

Multitasking

Attention to detail

Time management

Problem solving

Education

Bachelor’s degree

Tools

Health Link

EPIC

REDCap

OnCore

Microsoft Office

Google Drive

Job description

Current Employees

If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category

Academic Staff

Employment Type

Regular

Job Profile

Clinical Research Coordinator I

Job Summary

Want to join a fun, hard-working, collaborative team? Come join the Clinical Research team within the Department of Pediatrics at UW-Madison! The Clinical Research team supports clinical research across multiple divisions in the Department of Pediatrics. Working within the Neonatal Intensive Care Unit at both American Family Children’s Hospital and UnityPoint-Meriter, this position is a unique opportunity to contribute to research aimed at prevention, detection, and treatment of disease in critically ill infants. This position will assist with coordinating a variety of clinical research studies by performing various tasks and activities. These tasks include, but are not limited to, recruitment, screening, and enrolling study participants and families, as well as ensuring study participants and families follow the research study protocol. Our team of clinical research coordinators and research nurses apply expertise, knowledge, and skills to a broad range of clinical studies, navigate resources, identify issues requiring escalation, and contribute to the development of new team and unit processes, procedures, and tools. The Clinical Research Coordinator will work in collaboration with pediatric faculty, nurses and staff to coordinate clinical research studies for the Department of Pediatrics, ranging from industry partnered to investigator initiated clinical trials.

• This position is full or part-time, 90%-100%
• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
• This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.
• Applicants for this position will be considered for the following titles: Clinical Research Coordinator I, Clinical Research Coordinator II. The title is determined by the experience and qualifications of the finalist. The responsibilities in this job posting are for the Clinical Research Coordinator I title. A Clinical Research Coordinator II will perform tasks more independently, collect more complex information, perform quality checks, identify resource needs, develop clinical research documents, contribute to the development of protocols, and may assist with training of staff.

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration.

• Effective oral and written communication skills
• Ability to manage multiple projects at the same time
• Excellent attention to detail and organization skills
• Excellent time management and prioritization
• Ability to independently and creatively problem solve

Key Job Responsibilities

• Serves as an initial point of contact for clinical research participants and clinical staff, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues
• Identifies work unit resources needs and manages supply and equipment inventory levels
• Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols
• Recruits, screens, selects, determines eligibility and enrolls trial participants, collects information, and answers questions under supervision of a medically licensed professional. May perform basic medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy
• Schedules logistics, determines workflows, and secures resources for clinical research trial(s)

Department

School of Medicine and Public Health, Department of Pediatrics, Administration-Clinical Research

The Department of Pediatrics at the University of Wisconsin School of Medicine and Public Health is a vibrant academic department comprising more than 230 faculty members in 16 subspecialty divisions. The department promotes and enhances the health of children through outstanding clinical care, exemplary education of pediatric trainees, performance of cutting-edge research, and vigorous advocacy. Our faculty and research staff enjoy a robust infrastructure of services as well as the opportunity to contribute to our world-class research portfolio — since 2015 the department has ranked among the Top 20 pediatrics departments receiving NIH funding, according to Blue Ridge Institute for Medical Research. To provide remarkable health care for everyone in our community, we are committed to fostering a diverse, equitable, and inclusive environment in all aspects of our work. To learn more about the department's work and accomplishments, please visit: https://www.pediatrics.wisc.edu/.

Compensation

The starting salary for a Clinical Research Coordinator I is $45,000. The starting salary for a Clinical Research Coordinator II is $50,000. Salary is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

• SMPH Faculty /Academic Staff Benefits Flyer 2026

Effective July 1, 2024, the U.S. Department of Labor Fair Labor Standards Act (FLSA) requires that positions earning less than $43,888 annually be considered non-exempt under FLSA provisions for overtime. Based on these rules, if the person selected for this recruitment will earn less than the new salary threshold at July 1, 2024 ($43,888 annually), they will be an academic staff non-exempt employee, will be paid hourly and will receive overtime compensation for any hours worked over 40 in a workweek.

Required Qualifications

• Experience working in a clinical research role
• Experience utilizing a variety of platforms such as Health Link, EPIC, or other electronic medical record platforms, Microsoft Office Suite, REDCap, OnCore, and Google Drive

Preferred Qualifications

• Experience working with the pediatric population
• Experience working in a healthcare setting
• Experience working with research data collection and/or sample processing

Clinical Research Coordinator II

All of the qualifications above, plus:

• 2 or more years of experience working in a clinical research role
• Experience with quality checks and/or study monitoring
• Possess a Clinical Research Certification such as CCRP, CCRC, CCRA, or ACRP‑CP

Education

Bachelor’s Degree preferred; focus in biological sciences, health care, or a related field preferred

Contact Information

Hope Jende, [e-mail], 608-262-0149

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy‑related accommodation for any step in the hiring process (e.g., application, interview, pre‑employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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