Research Program Coordinator

University of Wisconsin; Madison (WI); Hybrid; USD 72,000 - 88,000; Full time

Benefits offered by this job

Benefits package

Job summary

The University of Wisconsin is seeking a Research Program Coordinator in the School of Medicine and Public Health, Department of Pediatrics. This role leads startup activities, standardizes operational workflows, and builds cross-functional processes for efficient study activation and enrollment.

You will liaise with investigators, staff, sponsors, and external partners, ensuring regulatory alignment and timely study execution.

Qualifications

• Experience coordinating clinical research studies.
• Minimum two years of clinical research experience.
• Experience with OnCore, eBinders, EPIC and/or REDCap.
• Preferred: coordinating start-up activities for pediatric research.

Responsibilities

• Coordinate daily activities and contracts for one or more research programs.
• Serve as unit liaison among internal and external stakeholders and promote scholarly initiatives.
• Develop trainings and workshops for internal and external audiences.
• Plan and implement processes and protocols to support research aims.
• Monitor program budgets and approve unit expenditures.
• Develop policies and institutional agreements for the program.

Skills

Coordinating clinical research studies

Multi-stakeholder liaison

Process improvement

Education

Bachelor’s Degree preferred

Tools

OnCore

eBinders

EPIC

REDCap

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Research Program Coordinator

Job Summary:

This position provides centralized ownership of study activation activities across the Department of Pediatrics clinical research portfolio, supporting investigator-initiated, industry-sponsored, and federally funded studies from study award or selection through activation and enrollment. The Research Program Coordinator develops, coordinates, and implements the operational infrastructure required to efficiently initiate new clinical research studies by standardizing processes, coordinating cross-functional activities, and ensuring study teams are prepared for successful study implementation.

The Research Program Coordinator serves as the primary operational liaison among investigators, research staff, institutional offices, ancillary services, sponsors, and external collaborators to coordinate study start-up activities, facilitate institutional and sponsor requirements, and ensure alignment across operational, regulatory, financial, and clinical workflows. Responsibilities include coordinating study activation milestones; supporting IND/IDE preparation activities; developing and testing electronic case report forms (eCRFs); coordinating institutional agreements; facilitating research systems implementation; organizing protocol documentation; and supporting implementation across research systems and operational platforms.

The position develops standardized workflows, procedures, training resources, and operational guidance that improve consistency, reduce study activation timelines, and promote efficient study implementation across the department. The coordinator also supports internal quality review processes to strengthen documentation quality, ensure adherence to institutional and sponsor requirements, and identify opportunities for continuous process improvement.

• This position is full or part-time, 90%-100%
• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
• This position has been identified as a position of trust with access to vulnerable populations.The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration.

• Knowledge of developing and implementing standardized processes, policies, or operational guidance to support research programs.
• Expertise in conducting documentation review or internal quality monitoring to support adherence to institutional and sponsor requirements.
• Expertise in serving as a liaison among investigators, research staff, and institutional offices to support multi-study or program-level research activities.

Key Job Responsibilities:

• Coordinates the daily activities and contracts related to one or more research program(s)
• Serves as a unit liaison and subject matter expert among internal and external stakeholder groups, collaborates across disciplines and functional areas, provides program information, and promotes the accomplishments and developments of scholars and research initiatives
• Assists in the development, coordination, and facilitation of trainings and workshops for internal and external audiences to disseminate research program developments and information
• Plans, develops, and implements processes and protocols to support research aims
• Monitors program budget(s) and approves unit expenditures
• Develops policies, procedures, and institutional agreements on behalf of the program

Department:

School of Medicine and Public Health, Department of Pediatrics, Administration-Clinical Research

The Department of Pediatrics at the University of Wisconsin School of Medicine and Public Health is a vibrant academic departmentcomprisingmore than 230 faculty members in 16 subspecialty divisions. The department promotes and enhances the health of children through outstanding clinical care, exemplary education of pediatric trainees, performance ofcutting-edgeresearch, and vigorous advocacy. Our faculty and research staff enjoy a robust infrastructure of services as well as the opportunity to contribute to our world-class research portfolio — since 2015 the department has ranked among the Top 20 pediatrics departments receiving NIH funding, according to Blue Ridge Institute for Medical Research. To provide remarkable health care for everyone in our community, we are committed to fostering a diverse,equitable, and inclusive environment in all aspects of our work. To learn more about the department's work and accomplishments, please visit:https://www.pediatrics.wisc.edu/.

Compensation:

The starting salary for the position is $80,000 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

• SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications:

• Experience coordinating clinical research studies
• Minimum two years of experience working in clinical research
• Previous experience with OnCore, eBinders, Electronic Health Records (preferably EPIC), and/or REDCap

Preferred Qualifications:

• Minimum two years of experience coordinating and implementing research study start-up activities for pediatric research studies
• Minimum two years of experience supporting pediatric, longitudinal, or multidisciplinary clinical research studies

Education:

Bachelor’s Degree preferred; focus in biological sciences, health care, or a related field preferred

University sponsorship is not available for this position, including transfers of sponsorship and TN visas.The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.This position is an ongoing position that will require continuous work eligibility.If you are selected for this position you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Contact Information:

Hope Jende, [e-mail], 608-262-0149

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.