Clinical Trials Administrator/Medical Assistant

Re:Cognition Health Limited; Chicago (IL); On-site; USD 42,000 - 70,000; Full time

Benefits offered by this job

4 weeks paid time off

Health/dental/vision insurance

401k retirement plan

Life and disability insurance

Health savings account

Continuous professional development

Job summary

Re:Cognition Health Limited in Chicago, IL seeks a Clinical Trials Administrator / Medical Assistant to support clinical research and private practice operations under supervision of senior staff. The role blends clinical and administrative duties, ensuring compliant documentation and smooth patient flow.

You will handle trial documentation, data entry, EMR management, patient visits, and coordination with study teams.

Qualifications

• Bachelor’s Degree BA/BS in science, technical, health-related field or another applicable discipline.
• Previous administration experience in a clinical setting.
• IT Proficiency (Microsoft Office package).
• Good verbal and written communication skills.

Responsibilities

• Provide administrative support to Study Coordinators for ongoing Clinical Trials in Chicago, IL.
• Ensure trial activities follow study protocols and ICH GCP guidelines.
• Manage essential trial documentation and electronic records.
• Maintain accurate patient files and perform data entry.
• Assist with subject visit tracking, clinic scheduling and finance tracking.
• Support development of source documents for clinical trials.

Skills

Verbal and written communication

IT proficiency

Education

Bachelor’s Degree BA/BS in science/health field

Tools

Microsoft Office

Job description

About the role

We have an opportunity within the organization for a confident Clinical Trials Administrator / Medical Assistant to join a talented growing team. The position is based in Chicago, IL. We are looking for an ambitious, organized, and hardworking individual, willing to take on a range of responsibilities and grow with the company.

The Clinical Trials Administrator / Medical Assistant performs a variety of research, data and clerical duties of a routine and technical nature to support the conduct of clinical research and private practice under the direction of senior research team members and medical providers. The Clinical Trials Administrator / Medical Assistant will develop a progressive functional knowledge of Good Clinical Practices (GCP) regulations. In this role, the Clinical Trials Administrator / Medical Assistant completes tasks including preparing necessary documents, equipment, supplies, etc. for patient visits and conducting and documenting visits and protocol-specific testing/interviews according to study protocol.

You will be providing support and assistance in the administrative management of the clinical trial studies and private practice visits. Working closely with the Study Coordinator, Medical Providers, Principal Investigator and Senior Management teams to maintain and organize study files.

What you’ll do

Clinical Trials Administration:

• Provide administrative support to Study Coordinators for ongoing Clinical Trials in Chicago, IL.
• Ensure that trial-related activities are conducted in accordance with study protocols and ICH GCP guidelines.
• Manage essential trial documentation, ensuring consistency with electronic records.
• Maintain accurate records and update patient files accordingly.
• Perform data entry and resolve study-related data queries promptly.
• Assist in maintaining study binders and ensure accuracy of study documentation.
• Verify patient files post-visit to ensure completeness of procedures and assessments.
• Assist with subject visit tracking, clinic scheduling, and finance tracking.
• Support development of source documents for clinical trials.
• Ensure reception coverage when necessary, providing excellent patient interaction.

Medical Assistant Responsibilities (Private Practice Support)

• Assist physicians and NPs in managing patient care workflows for Kisunla and Leqembi administration.
• Collect medical histories and document patient conditions.
• Perform vital sign assessments and assist in patient monitoring.
• Support infusion clinic operations, ensuring a smooth patient flow.
• Assist in medication reconciliation and communicate updates to the medical team.
• Manage Electronic Medical Records (EMR) and ensure accurate data entry.
• Educate patients and caregivers on treatment protocols and follow-ups.
• Assist in handling patient appointments, scheduling, and follow-up calls.
• Maintain a clean and well-organized clinical workspace.
• Perform any additional tasks permitted under the Medical Assistant certification.

Qualifications

• Bachelor’s Degree BA/BS degree in a science, technical, health-related field or another applicable discipline
• Previous administration experience in a clinical setting
• IT Proficiency (Microsoft Office package)
• Good verbal and written communication skills

Desirable

• Clinical trials, research, and/or medical practice experience.
• Experience of managing essential documents for clinical trials according to ICH GCP
• Experience of using electronic data capture systems, e.g. medidata RAVE, CRIO
• Experience with phlebotomy, EKG and Vital signs collection.

Benefits

• 4 weeks paid time off
• excellent health/dental/vision insurance
• 401k retirement plan
• employer-provided life and disability insurance
• health savings account
• continuous professional development

To find out more about our company, please visit https://recognitionhealthusa.com

Re:Cognition Health is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.