Clinical Trial Finance Analyst

Endogenex, Inc.; Plymouth (MN); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Endogenex, Inc. in Plymouth, MN, seeks an entry-level Financial Administrator to manage clinical trial site payments, verify requests against contracts and budgets, and support the Controller with budgets and accruals.

You will learn clinical trial agreements and Good Clinical Practice while working with Clinical Operations, Accounting, CROs, and investigative sites in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent in accounting/finance/business.
• 0–3 years in accounting/finance/financial analysis; recent grads welcome.
• Strong Excel skills (lookups, pivots, big data).
• Attention to detail; ability to reconcile across systems/docs.
• Strong written and verbal communication; collaborative in fast-paced env.
• Able to manage multiple priorities and meet deadlines.
• Strong organizational, planning, and follow-up skills.

Responsibilities

• Own day-to-day site payments: review requests, reconcile with contracts and budgets.
• Respond to payment questions; coordinate with Clinical Operations and Finance.
• Reconcile activity to enrollment/visits in CTMS/EDC; research discrepancies.
• Track pass-through and reimbursable costs with documentation.
• Maintain site payment schedules and trackers; monitor aging and balances.
• Coordinate with Accounts Payable to process payments timely.
• Maintain audit-ready documentation for internal/external audits.
• Assist Controller with trial budgets, accruals, and vendor invoices.
• Prepare journal entries and month-end close support.
• Improve procedures to reduce manual workload.

Skills

Attention to detail

Communication skills

Multitasking

Organizational skills

Follow-up skills

Education

Bachelor's degree in accounting/finance/business

Tools

Excel

CTMS

EDC

ERP / accounting system

Job description

Endogenex is a medical technology company founded in partnership with Mayo Clinic. We are developing a treatment for type 2 diabetes that targets the duodenum — the first part of the small intestine — which research now points to as a likely contributor to the disease. Our minimally invasive, outpatient procedure uses non-thermal pulsed electric fields to treat inflamed tissue and support healthy cell regeneration, with the goal of altering how the disease progresses rather than managing its symptoms. We are a small team in Plymouth, Minnesota, and we are running the clinical trials that will show whether this works.

ABOUT THIS ROL E

Clinical trials run on payments. Every visit a patient completes creates an obligation to the site that ran it, and someone has to confirm that what we pay matches the contract, the site budget, and what actually happened. That is this job.

You will own the day-to-day work of clinical trial site payments: reviewing payment requests, reconciling them against visit data in our clinical systems, and keeping documentation clean enough to stand up to an audit. You will also help the Controller with trial budget tracking, monthly accruals, and clinical vendor invoices.

This is an entry-level role, and we mean it. We are looking for someone early in an accounting or finance career who is careful with detail and wants to learn the clinical side of the business. We will teach you clinical trial agreements, Good Clinical Practice, and how a study is built — you do not need to arrive knowing them. You will report to the Controller and work closely with Clinical Operations, Accounting, contract research organizations (CROs), and investigative sites.

RESPONSIBILITIES

Site payments

• Review and analyze clinical trial site payment requests, verifying amounts against executed clinical trial agreements, site budgets, and completed study visits or milestones.
• Answer payment questions from investigative sites, and connect Clinical Operations and Finance on payment matters, with support from the Controller.
• Reconcile site payment activity to enrollment and visit data in the clinical trial management system (CTMS) and electronic data capture (EDC) system, and research discrepancies with Clinical Operations and site staff.
• Track pass-through and reimbursable costs — including patient stipends, travel, overhead, and other invoiceable items — and confirm each is supported by adequate documentation.
• Prepare and maintain site payment schedules and trackers; monitor payment status, aging, and outstanding balances by site.
• Coordinate with Accounts Payable to submit approved site payments for processing and confirm timely disbursement.
• Maintain audit-ready site payment documentation and respond to internal and external audit requests related to clinical trial payments.

Trial budgets, vendor invoices, and month-end close

• Assist the Controller with clinical trial budget tracking and enrollment-driven cost projections.
• Prepare draft monthly clinical trial accruals for unbilled and prepaid site and vendor activity, including supporting calculations and documentation, for the Controller to review.
• Perform budget-to-actual variance analysis by study, vendor, and cost category, and draft commentary for Finance and Clinical Operations review.
• Build and maintain reports that give study teams visibility into trial spend, remaining budget, cost per patient, and cost per site.
• Review and process clinical vendor invoices, confirming general ledger coding, approvals, purchase order alignment, and contract compliance before submission for payment.
• Research and resolve invoice discrepancies with vendors, CROs, and internal budget owners.
• Prepare assigned journal entries, account reconciliations, and supporting schedules as part of the month-end close.
• Assist with preparation of month-end reporting packages and clinical accrual roll-forwards for the Controller's review.

Process, documentation, and compliance

• Maintain and improve written documentation of site payment and invoice processing procedures, and identify opportunities to simplify or automate manual steps, with particular emphasis on reducing the manual burden of clinical trial site payment processing.
• Support external audit requests related to clinical trial expense.
• Protect the confidentiality of patient, site, and Company information, and follow applicable Company procedures, quality system requirements, and clinical research regulations.
• Perform other duties and responsibilities as assigned by the Controller and Senior Management.

QUALIFICATIONS

• Bachelor's degree in accounting, finance, business, or a related field, or an equivalent combination of education and work experience.
• 0 to 3 years of experience in accounting, finance, or financial analysis. Recent graduates are welcome to apply.
• Strong Excel skills, including lookups, pivot tables, and working with large data sets.
• High attention to detail and comfort reconciling data across multiple systems and documents.
• Strong written and verbal communication skills, with the ability to work effectively with investigative sites, vendors, and internal teams in a fast-paced, collaborative environment.
• Ability to manage multiple priorities and meet recurring close and payment deadlines.
• Strong organizational, planning, and follow-up skills.

PREFERRED EXPERIENCE

• Experience in medical device, pharmaceutical, biotechnology, or clinical research.
• Exposure to clinical trial agreements, site budgets, or investigator payments, or a demonstrated ability to learn contract-based payment terms quickly.
• Familiarity with clinical trial operations or Good Clinical Practice (GCP).
• Experience with an ERP or accounting system, a CTMS, an EDC, or a clinical payment platform.

CRITICAL SKILLS & ATTRIBUTES

• You keep track of many open conversations at once — dozens of sites, each with its own questions and commitments — and you pick each one back up without losing the thread.
• You follow up promptly, so sites and colleagues are not left waiting on you.
• You want to know why a payment is owed, not just that someone asked for it: which contract terms apply, which data triggered the payment, and where that data came from.
• You move comfortably between systems, and you can look at a data extract and work out what it means for payments.
• You leave behind a record that someone else could audit without asking you to explain it, and you build processes that work the same way every month.
• You stay accurate and follow through across a high-volume, deadline-driven monthly cycle.

WORKING CONDITIONS:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; talk and hear. The employee is occasionally required to walk, stoop, and balance. Specific vision abilities required by the job include close vision and the ability to work at a computer for extended periods. Ability to occasionally lift and/or move up to 25 pounds.
• Work environment: Fast paced office work environment. This position is based at the Company's Plymouth, MN office and follows a hybrid schedule of approximately three days per week in the office. While performing the duties of this job, the employee will experience in/out of the office noise at a minimal level. Travel is expected to be minimal.

ADDITIONAL NOTES

Endogenex is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law. If you need a reasonable accommodation to apply or to interview, tell us and we will work with you.