Clinical Trial Budget Manager

Spectraforce; United States; Remote; USD 90,000 - 140,000; Full time

Job summary

Spectraforce is seeking a Clinical Trial Budget Manager to own budgeting for trials, ensure FMV compliance, and coordinate payments to sites remotely (EST hours). The role focuses on developing and maintaining the Site Fee Framework and ensuring timely, accurate processing in line with contracts and budget exhibits.

You will collaborate with Medical, Finance, Legal, and operations; analyze protocol flows, set up accruals, and drive continuous improvement in the Budget group to deliver value and

Qualifications

• Bachelor's degree with 5+ years in regulated pharma/healthcare.
• Experience with Veeva and grant plan required.
• Strong budgeting understanding of clinical site cost drivers.
• Strategic thinker with ability to argue contract positions.
• Proven prioritization, organization and problem solving.
• Excellent customer service and high attention to detail.
• Analytical and critical thinking for complex issues.
• Excellent written and verbal communication skills.
• Experience with clinical/project management systems.
• Proficient in Excel, Word and Access.

Responsibilities

• Ensure site budgets are high quality and FMV-aligned; analyze protocol flows for costing and budgeting.
• Develop and maintain Site Fee Framework.
• Set up year-end accruals and plausibility checks.
• Coordinate and administer payments per contracts and exhibits.
• Manage payment lifecycle across grants; ensure proper documentation.
• Use budget metrics to report and drive performance visibility.
• Promote continuous improvement within Budget group for value and efficiency.
• Stay current with industry budget practices and trends.
• Collaborate with Medical, all TAs, Finance, Legal, and external parties.
• Interface with budget decision reviews and approval processes.

Skills

Budgeting

Analytical thinking

Communication skills

Strategic thinking

Problem solving

Customer service

Education

Bachelor's degree

Tools

Veeva

Excel

Word

Access

Job description

Position Title: Clinical Trial Budget Manager

Assignment Duration: 12 Months

Work Arrangement: Remote (must be able to work EST hours)

Position Summary:

• The Clinical Trial Budget Manager is responsible for assurance that clinical trial /site budget is of high quality and allocations are within fair market values.
• This role is responsible for the development and maintenance of Sites Fee Framework as well as timely and accurate coordination, processing, monitoring, and administration of payments to sites according to budget and terms.
• The incumbent will be responsible for the support of management goals and objectives of the department.

Key Responsibilities:

• Ensures clinical trial site budget is of high quality and allocations are within fair market values (FMV); analyze protocol flowcharts to create costing, payment strategies, and budget estimates and negotiation parameters within FMV.
• Drives development and maintenance of Site Fee Framework.
• Sets up year-end accruals and developing plausibility checks.
• Coordinates, processes, monitors and administers payments (invoice and visits) in accordance with agreed terms of Contracts and Budget Exhibits.
• Sets up, closes, re-opens, and submits payments within all grants.
• Effectively uses budget-specific and trial metrics and tools to report on, provide visibility into, and analyze performance and deliverables.
• Maintains a focused continuous improvement culture by identifying and executing strategies and priorities to enable the Budget group to deliver value and enhance overall operational effectiveness.
• Actively remains current with industry standards, trends, and competitive intelligence on budget best practices.
• Interfaces across Medical, all TAs, Finance, Legal, and external parties e.g., investigators, site personnel, third party vendors.
• Liaises within Clinical Trial Manager and TA Lead for review and approval of budget and payment decisions.
• Supports Finance in reviewing any issues with payment execution based on agreed contract and ensuring matching of accrual statuses.
• Liaises with Clinical Finance/Accounting Department, Legal Department (if needed) and the local Head of Clin Ops and/or Clinical Operations Management for approval of payment related decisions (e.g., standard payment frequency) and maintain proper documentation.
• Partners with Contract Managers to identify issues and propose mitigations.
• Supports contract manager in developing negotiation strategy for site budget.
• Represents Budget group processes on local/global working groups.
• Ensures commitment to customer-centric behaviors.
• Maintains high degree of responsiveness to both internal and external requests.

Qualification & Experience:

• Bachelor's degree with minimum of five (5) years of relevant business experience in regulated pharmaceuticals or healthcare industry.
• Experience with Veeva and grant plan required
• Strong clinical background and budgeting understanding of cost drivers and benchmarks for clinical site budget.
• Ability to think strategically and initiate strong and persuasive contractual arguments to support business policies and objectives.
• Track record in setting priorities, organization and problem-solving skills which support and enable sound decision making.
• Excellent customer service skills and high attention to detail.
• Demonstrated analytical skills and critical thinking to resolve issues in a variety of complex situations requiring new solutions.
• Excellent written and verbal communication skills and the ability to be clear and concise in a variety of communication settings.
• Experience in working with systems, applications related to clinical and/or project management planning and reporting systems.
• Excellent knowledge of computer applications (Excel, Word, Access) is essential.

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.