Clinical Trial Budget Manager (REMOTE)

eTeam; Ridgefield (CT); Remote; USD 110,000 - 140,000; Full time

Job summary

eTeam is seeking a Clinical Trial Budget Manager to oversee site budgets, ensure FMV alignment, and coordinate payments for a 12-month engagement. The role requires strong budgeting, negotiation, and cross-functional collaboration with Medical, Finance, Legal, and sponsors.

The remote position offers global trial exposure, accrual management, and performance reporting to optimize site payments and trial efficiency.

Qualifications

• Bachelor's degree with minimum five years of relevant business experience in regulated pharmaceuticals or healthcare.
• Experience budgeting clinical trial sites and FMV benchmarks.
• Knowledge of contract management and site payments processes.
• Proficiency with Excel and budget reporting tools.
• Familiarity with Veeva and grant planning.

Responsibilities

• Ensure clinical trial site budgets meet FMV, create costing, payment strategies, and budget estimates.
• Develop and maintain Site Fee Framework.
• Set up year-end accruals and plausibility checks.
• Process and monitor payments per contracts and budget exhibits.
• Coordinate approvals with legal, finance, and site personnel.
• Report on budgets, performance and deliverables using trial metrics.

Skills

Budgeting

FMV knowledge

Contract negotiation

Budget reporting

Excel

Veeva

Analytical thinking

Communication

Project management

Education

Bachelor's degree in life sciences/healthcare

Tools

Veeva

Grant planning

Excel

Word

Access

Job description

Job Title: Clinical Trial Budget Manager

Location: REMOTE

Duration: 12 Months

Job Description

The Clinical Trial Budget Manager is responsible for assurance that clinical trial /site budget is of high quality and allocations are within fair market values. This role is responsible for the development and maintenance of Sites Fee Framework as well as timely and accurate coordination, processing, monitoring, and administration of payments to sites according to budget and terms. The incumbent will be responsible for the support of management goals and objectives of the department. As an employee of Client, you will actively contribute to the discovery, development, and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies' success. We realize that our strength and competitive advantage lie with our people. We support our employees in several ways to foster a healthy working environment, meaningful work, mobility, networking, and work-life balance. Our competitive compensation and benefit programs reflect Client's high regard for our employees.

Duties & Responsibilities

• Ensures clinical trial site budget is of high quality and allocations are within fair market values (FMV); analyze protocol flowcharts to create costing, payment strategies, and budget estimates and negotiation prameters within FMV.
• Drives development and maintenance of Site Fee Framework.
• Sets up year-end accruals and developing plausibility checks.
• Coordinates, processes, monitors and administers payments (invoice and visits) in accordance with agreed terms of Contracts and Budget Exhibits.
• Sets up, closes, re-opens, and submits payments within all grants.
• Effectively uses budget-specific and trial metrics and tools to report on, provide visibility into, and analyze performance and deliverables.
• Maintains a focused continuous improvement culture by identifying and executing strategies and priorities to enable the Budget group to deliver value and enhance overall operational effectiveness.
• Actively remains current with industry standards, trends, and competitive intelligence on budget best practices.
• Interfaces across Medical, all TAs, Finance, Legal, and external parties e.g., investigators, site personnel, third party vendors.
• Liaises within Clinical Trial Manager and TA Lead for review and approval of budget and payment decisions.
• Supports Finance in reviewing any issues with payment execution based on agreed contract and ensuring matching of accrual statuses.
• Liaises with Clinical Finance/Accounting Department, Legal Department (if needed) and the local Head of Clin Ops and/or Clinical Operations Management for approval of payment related decisions (e.g., standard payment frequency) and maintain proper documentation.
• Partners with Contract Managers to identify issues and propose mitigations.
• Supports contract manager in developing negotiation strategy for site budget.
• Represents Budget group processes on local/global working groups.
• Ensures commitment to customer-centric behaviors.
• Maintains high degree of responsiveness to both internal and external requests.

Skills

• Strong clinical background and budgeting understanding of cost drivers and benchmarks for clinical site budget.
• Ability to think strategically and initiate strong and persuasive contractual arguments to support business policies and objectives.
• Track record in setting priorities, organization and problem-solving skills which support and enable sound decision making.
• Excellent customer service skills and high attention to detail.
• Demonstrated analytical skills and critical thinking to resolve issues in a variety of complex situations requiring new solutions.
• Excellent written and verbal communication skills and the ability to be clear and concise in a variety of communication settings.
• Experience in working with systems, applications related to clinical and/or project management planning and reporting systems.
• Excellent knowledge of computer applications (Excel, Word, Access) is essential.
• Expeiernce with Veeva and grant plan required

Education

Bachelor's degree with minimum of five (5) years of relevant business experience in regulated pharmaceuticals or healthcare industry.