Clinical Trial Assistant Payments

Urology San Antonio; San Antonio (TX); Sur place; USD 48 000 - 76 000; Plein temps

Résumé du poste

Urology San Antonio is seeking a Clinical Trial Assistant to support payments and invoicing within the clinical trials division. The role requires strong organizational skills and confidentiality in handling sensitive financial data.

You will coordinate documents, prepare contracts at site level, produce invoices, and liaise with investigators, CROs and sponsors. The position involves Excel-based reporting and maintaining records.

Qualifications

• Strong attention to detail and organization.
• Experience with payment processes and invoice negotiation for clinical research.

Responsabilités

• Assist in the financial management of research projects.
• Prepare and track documents for applications and study materials.
• Interface with Investigators, CROs and sponsors during billing.
• Manage executive calendar, scheduling and travel arrangements.
• Produce invoices and cost statements for projects.
• Maintain records for regulatory compliance and budgeting.

Connaissances

Attention to detail

Communication skills

Planning skills

Independent work

Confidentiality

MS Office

Clerical experience

Medical setting

Operations management

Multitasking

Problem solving

Adaptability

Formation

College degree

Healthcare environment

Outils

Microsoft Office Suite

Description du poste

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We are seeking an experienced, highly organized, and reliable Clinical Trial Assistant to support the payments and invoices of a dynamic, high-growth clinical Trials division.

The ideal candidate is a resourceful, proactive problem-solver who thrives in fast-paced environments, is available and is eager to support clinical trial initiatives.

Responsible for the full range of administrative and clerical support for the Research Department. Responsible for prioritizing, delegating and completing work while maintaining confidentiality of sensitive material.

DUTIES AND ESSENTIAL JOB FUNCTIONS

• Assisting in the financial management of research projects.
• Collects, assists in preparation, reviews and tracks documents for the application process as well as coordination and tracking of study materials and equipment.
• Interfaces with Investigators, external service providers and CRAs during the billing process
• Local administrative main contact and works closely with the CRO and sponsor team for the duration of the study.
• Prepares and/or supports contract preparation at a site level.
• Produces invoices for all research projects.
• Leads the practical arrangements and contributes to the preparation of internal and external meetings. Responsible for printing and distribution of documents such as letters and meeting minutes, and for handling and archiving study/country related e-mails.
• Producing information/financial breakdowns of non-staff costs for project quarterly reports and periodic cost statements.
• Ensuring that expenditure meets the eligibility requirements of the relevant funding bodies.
• Arrangement of task contracts between members of research staff and the external/internal entities.
• Maintain various records and documents for regulations, and monitoring of income, including monitoring/reconciliation of budgets and follow-up with Staff members.
• For certain multi-strand research projects, design and maintenance of a detailed Excel workbook listing including Macros.
• Income and expenditure on the discrete sub-projects, and provision of information to Research Projects.
• Providing guidance to new members of staff regarding processes and procedures for procurement and expenses relating to clinical projects.
• Providing guidance for new members of staff on billing practices.
• Build & maintain solid relationships with multiple internal & external ancillaries and sponsors
• Managing the executive’s daily calendar, scheduling meetings, appointments, and travel arrangements.
• Draft, review and send communications

Other functions and Responsibilities

This job description does not cover or contain a complete comprehensive listing of activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

COMPETENCIES

• Experience with payment process and invoices negotiation, preferably in the clinical research field.
• Managing the executive's daily calendar, scheduling meetings, appointments, and travel arrangements.

QUALIFICATIONS

Required

• Great attention to detail and strong organizational skills
• Excellent written and verbal communication skills
• Excellent planning skills
• Ability to work well independently
• Maintain confidentiality
• Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Clerical and computer experience preferred, experience in medical setting a plus.
• Experience managing operations (coordinating/scheduling)
• Possess strong skills for multitasking, meeting competing deadlines, prioritizing, and supporting
• Adept at creative problem-solving
• Ability to adjust to consistent change, effectively and efficiently

Preferred

• College Degree preferred
• Experience in a healthcare/clinical research environment