Clinical/Translational Research Coordinator III

Vanderbilt University Medical Center; Nashville (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Vanderbilt Health is seeking a Clinical/Translational Research Coordinator III to coordinate and manage clinical and translational studies ensuring protocol compliance, data integrity, and participant safety. Based in IPPH, you will lead recruitment, regulatory documentation, data management, and study operations from initiation to closeout.

The role requires independent oversight of study conduct, adherence to GCP and federal regulations, and collaboration with investigators and sponsors to

Responsibilities

• Primary operational lead for STAR CRN studies and investigator-initiated research projects, ensuring successful execution across all study phases.
• Lead startup activities: protocol feasibility, planning, site readiness reviews, timelines, procedures.
• Manage milestones, deliverables, enrollment objectives, and reporting for timely completion.
• Facilitate communication among investigators, sponsors, health system partners, and study teams.

Job description

Discover Vanderbilt Health : With eight hospitals and over 180 clinics, we are the region's largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you'll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization:

Ctr for Hlth Svcs Research Department

Job Summary:

This position is based in the Institute for Population and Public Health (IPPH) which exists to connect research and teaching with policy and practical solutions. The Institute is charged with re-imagining and amplifying collaborations across the institution and reaches across the state, nation, and the global community to translate knowledge into better health.

As part of the STAR CRN team within the Center for Health Services Research, Institute for Population and Public Health, the Clinical/Translational Research Coordinator III (CTRC III) is responsible for independently coordinating and managing the approval, implementation, and conduct of clinical and translational research studies to ensure protocol compliance, data integrity, participant safety, and research quality. The coordinator leads participant recruitment and enrollment efforts, coordinates study activities, maintains regulatory documentation, manages study data, and supports study operations from initiation through closeout. This role is expected to independently oversee research protocols and related approval processes, ensuring studies are conducted in accordance with all applicable policies, regulations, and best practices while maintaining the integrity and quality of the research.

Key responsibilities will include but are not limited to the following:

Research Project Coordination

• Serve as the primary operational lead for assigned STAR CRN studies and investigator-initiated research projects, ensuring successful execution across all phases of the study lifecycle.
• Lead study startup activities, including protocol feasibility assessments, operational planning, site readiness reviews, timeline development, and implementation of study procedures.
• Manage study milestones, project deliverables, enrollment objectives, and reporting requirements to ensure timely and successful project completion.
• Facilitate communication among investigators, sponsors, health system partners, and study teams, serving as the central point of coordination for study operations.
• Monitor study performance, identify operational risks and challenges, and implement corrective actions to maintain study progress and compliance.
• Coordinate multi-site research activities, fostering collaboration and consistency across participating institutions and research teams.
• Ensure adherence to IRB requirements, sponsor expectations, institutional policies, Good Clinical Practice (GCP) guidelines, and applicable federal regulations through ongoing oversight of study conduct.

Research Data Management

• Oversee and support the collection, management, validation, and reconciliation of study data within sponsor databases, REDCap, electronic data capture systems, and institutional platforms.
• Ensure data quality through ongoing review of accuracy, completeness, consistency, and timeliness of study data and documentation.
• Develop and deliver study reports, enrollment metrics, recruitment analyses, and project status updates for investigators, sponsors, and organizational leadership.
• Maintain comprehensive study records and source documentation in accordance with Good Clinical Practice (GCP), sponsor requirements, and regulatory standards.
• May contribute to data analyses, scientific presentations, abstracts, manuscripts, and dissemination activities to support research objectives and study outcomes.

Research Communication and Administrative Activities

• Serve as the primary liaison for investigators, study teams, sponsors, collaborating sites, and research participants, ensuring effective communication, issue resolution, and successful study execution.
• Develop and deliver study updates, enrollment reports, milestone tracking summaries, and project communications for investigators, STAR CRN leadership, sponsors, and funding agencies.
• Responsible for participant reimbursement processes and coordinate financial tracking and reporting activities in partnership with departmental administration to ensure accuracy and compliance with study requirements.
• Develop, monitor, analyze, and report key performance metrics related to recruitment, retention, study timelines, data quality, and protocol compliance, and implement process improvements to enhanc