Clinical / Translational Research Assistant

Hospital for Special Surgery; New York (NY); On-site; USD 33,000 - 50,000; Full time

Job summary

Hospital for Special Surgery in New York seeks a detail‑oriented clinical research coordinator to join a multidisciplinary team of physicians, staff scientists and laboratory personnel. You will support patient recruitment, follow-up coordination, and sample processing to help drive timely clinical trial milestones.

You will manage day-to-day study activities, track specimens, coordinate with study sites and ensure study documentation is complete and compliant.

Qualifications

• Experience in clinical research and managing clinical trials.
• Experience working in a lab environment.
• Proficiency in Microsoft Office Suite, Excel, and Word.
• Statistical methods or software knowledge preferred.
• College degree required.
• Well-organized, able to work independently or as part of a team.
• Excellent verbal and written communication skills.
• General knowledge of laboratory solutions, materials, and/or media.
• Ability to lift packages and supplies.

Responsibilities

• Manage patient recruitment and study binder tasks.
• Coordinate participant follow-up and cross-site communication.
• Assist with processing and transport of clinical trial samples; conduct bench testing as needed.
• Maintain inventory and ordering of supplies; organize storage and manage equipment repairs.
• Support coordination of study sites and communication among investigators and staff.

Skills

Microsoft Office Suite

Excel

Word

Clinical research

Lab experience

Communication skills

Team player

Organizational skills

Statistical methods

Statistical software

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

How you move is why we’re here. ® Now more than ever. Get back to what you need and love to do.

How you move is why we’re here. ® Now more than ever. Get back to what you need and love to do. The possibilities are endless... Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success. If this describes you then let’s talk! HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment. Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

Emp Status

Regular Full time

Compensation Range

The base pay scale for this position is $23.90 - $36.54. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.

Job Description

What you will be doing

This individual will be an integral member of a multidisciplinary research team including physicians, staff scientists and laboratory personnel. The candidate will facilitate completion of milestones necessary for clinical trial completion, including patient recruitment, follow up coordination, clinical sample analysis, processing and transportation, and binder management. The candidate will be involved in all day-to-day research activities, ensuring efficient completion of all goals.

Duties And Responsibilities

• Clinical Trial Management:
  • Patient recruitment
  • Ensuring completion of research-related administrative tasks including study binder management
  • Ensuring appropriate study participant follow up
  • Coordination across study cites, co-investigators and research assistants
• Specimen Processing and Analysis:
  • Ensure appropriate transport, labeling, tracking and processing of clinical trial samples
  • Assist with bench-based testing of clinical specimens
  • Contacts service providers as needed to repair equipment
• Maintains inventory of shared supplies and instrumentation:
  • Tracks usage of supplies and maintains a database of supplies
  • Orders supplies as needed
  • Ensures organization of supply storage areas
  • Contacts service providers as needed to repair equipment
  • Maintains emergency contact information for freezers
  • Assists in management of shared equipment
  • Assists in arranging biohazardous waste and sharps collection as needed

Minimum Requirements

• Experience working in clinical research and managing clinical trials
• Experience working in a lab environment
• Must be proficient in Microsoft Office Suite, Excel, and Word. Proficiency with statistical methods and/or software preferred.
• College degree required
• Must be organized and able to work with minimal supervision, and as part of a team
• Excellent communication skills, both verbal and written
• General knowledge of specified laboratory solutions, materials, and/or media
• Requires moderate physical work such as lifting packages and boxes of supplies

ENVIRONMENTAL WORKING CONDITIONS

Indoor area with frequent exposure Located in an indoor area with frequent exposure to mild physical discomfort from dust, fumes, temperature, and noise. Examples: patient care providers and laboratory technicians.

HAZARDS OSHA

~Category 1 Tasks that involve exposure to blood, body fluids, tissues, and other potentially infectious materials.

Position & Unit Accountabilities

• Develops/Manages Processes & Systems - Assists with contracts Assists in the negotiation of physician managed care contracts, analytics, and financial modeling.
• Upholds Standards/Expectations of HSS Staff - Coordinates enrollment Coordinates physician enrollment in managed care plans.
• Upholds Standards/Expectations of HSS Staff - Ensures compliance Ensures compliance of managed care companies with negotiated contracts.
• Upholds Standards/Expectations of HSS Staff - Resolves payor issues Followsup and resolving payment issues with Insurance Payors.
• Upholds Standards/Expectations of HSS Staff - Acts as liaison Acts a liaison between physician offices and Insurance Payors.
• Upholds Standards/Expectations of HSS Staff - Assists with meetings Schedules, coordinates, and documents for all PHO related meetings.
• Maintains Documentation & Manages Information - Maintains tracking logs Creates and maintains tracking logs for Insurance Payor issues and accountability for closing out items.
• Upholds Standards/Expectations of HSS Staff - Oversees PHO line Oversees PHO phone line, answers and responds to inquires, and assist with urgent physician office issues.
• Upholds Standards/Expectations of HSS Staff - Attendance Maintains satisfactory attendance record.
• Upholds Standards/Expectations of HSS Staff - Maintains punctuality Reports for duty punctually.
• Upholds Standards/Expectations of HSS Staff - Adjusts to change Adjusts to changing situations and work assignments.

Non-Discrimination Policy

Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.