Clinical Studies Coordinator II - Translational Neuroscience

Hugh Chatham Health; Winston-Salem (NC); On-site; USD 37,000 - 55,000; Full time

Benefits offered by this job

Paid Time Off

Health insurance

Retirement plan

Job summary

Advocate Health in Winston-Salem, NC seeks a Study Coordinator to support NIH-funded clinical trials examining how substance use impacts HIV risk. You will recruit subjects, coordinate visits, and manage data collection across interviews, neuropsych testing, blood draws, MRI scans, and medical records.

You will work with investigators to ensure regulatory compliance, quality data, and timely reporting while mentoring staff in a fast-paced academic health environment.

Qualifications

• Bachelor's degree with two years in clinical research or equivalent experience.
• SOCRA or ACRP certification preferred; CITI certification required if not completed.

Responsibilities

• Recruit participants and schedule visits.
• Coordinate data collection including interviews, testing, lab draws, MRI, and chart abstraction.
• Ensure data quality and regulatory compliance; handle adverse events reporting.
• Mentor junior staff and support investigators in protocol implementation.
• Maintain source documents and respond to sponsor data requests.

Skills

Interpersonal communication

Oral and written communication

Organization

EPIC/WakeOne

OnCore/WISER

Microsoft Office

Confidentiality

Intercultural sensitivity

Data entry

Education

Bachelor's degree

Tools

EPIC/WakeOne

OnCore/WISER

Job description

Department

85046 Wake Forest University Health Sciences - Academic Translational Neuroscience

Status

Full time

Benefits Eligible

Yes

Hours Per Week

40

Schedule Details/Additional Information

Onsite Monday - Friday 8.5-hour shift between 8 am - 5:30 pm with 30-minute lunch break

Pay Range

$26.55 - $39.85

Job Description

• Grant-funded Position******

Job Summary

Under general supervision, responsible for the compilation and collection of data, recruitment of subjects, and general coordination of clinical studies. Participate in the implementation of multiple NIH-funded clinical research studies that investigate how substance use affects people who have or are at risk for HIV in North Carolina. The study coordinator will work in a team which uses multimodal data collection, including clinical interviews, neuropsychological testing, blood draws and urine screens, MRI brain scans, and medical record abstractions. Responsibilities of the coordinator include recruitment, enrollment, and tracking of participants; visit scheduling; data collection; data management and quality assurance; regulatory duties; supervision of auxiliary staff; and other relevant administrative tasks. The coordinator will be work closely with study investigators to track progress and implement protocols.

Education/Experience

Bachelor's degree with two years; experience in clinical research; or an equivalent combination of experience and education.

Licensure, Certification, and/or Registration

SOCRA or ACRP Certification preferred. Must complete the CITI certification for Human Subject Research if not already completed. All additional required WakeOne training for research coordinators.

Essential Functions

• Works under the direction of the Study Investigators or Clinical Research Nurse Manager with minimal supervision.
• Plays an active role in recruitment of patients to study.
• Performs protocol specific duties required per the research protocol.
• Obtains or assists the Principal Investigator in obtaining informed consent from subjects and reinforces the information that has been provided to subjects and families.
• Fulfills sponsor requirements related to reportable information including adverse events, unanticipated problems, and other information required by the sponsor protocol.
• Abstracts data from the medical record and completes paper and electronic case report forms, including responding to any requests for data clarification, and maintains all necessary source documents.
• Identifies and communicates important protocol and data management issues or problems to the supervisor in a timely manner.
• Provides staff relief as required to meet the needs of the department. Participates in scheduled team/department meetings. Participates in quality improvement projects on an on-going basis.
• May mentor new and less experienced staff.
• Follows established Wake Forest Baptist and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan. Practices a high level of integrity and honesty in maintaining confidentiality.
• Performs other related duties as assigned or requested.

Skills/Qualifications

• Excellent interpersonal, oral, and written communication skills
• Excellent reading comprehension
• Strong organizational skills
• EPIC/WakeOne proficiency to include appropriate documentation of research notes
• Proficient in the use of OnCore/WISER Clinical Trial Management System
• Basic Computer skills
• Fosters/promotes a positive image and professional appearance
• Sensitivity to intercultural relations
• Sensitivity to the maintenance of confidentiality
• Knowledge of Microsoft Products

WORK ENVIRONMENT

Clean, comfortable, office environment

Our Commitment To You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits And More

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.