Clinical Staffing Scheduler

Elderwood; Burlington (VT); On-site; USD 31,000 - 37,000; Full time

Benefits offered by this job

Weekly pay

Gas stipend

Ferry reimbursement

Medical/dental/vision

401(k) with employer match

Paid time off

Tuition assistance

Employee referral program

Growth opportunities

Supportive team environment

Job summary

Elderwood Administrative Services is seeking a Clinical Staffing Scheduler for Elderwood at Burlington in Burlington, Vermont. This full-time role focuses on developing and maintaining nursing staffing schedules, coordinating with DON/ADON, and ensuring coverage aligns with budgets and resident needs.

You will prepare daily sheets, manage time-off and vacation requests, and support payroll and agency staffing coordination.

Qualifications

• High school diploma or GED required.
• Minimum of one year in a fast-paced environment.
• Proficiency in Microsoft Excel.
• Kronos experience preferred.

Responsibilities

• Develop, maintain, and update the master nursing staffing schedule.
• Prepare daily staffing sheets and adjust for call-outs and census changes.
• Coordinate with DON and ADON to ensure coverage and accurate scheduling.
• Monitor staffing levels per policies and budget guides.
• Schedule new hire orientation and reflect hires on daily sheets.
• Assist payroll processes for nursing departments.
• Maintain confidentiality of residents and employees.

Skills

Attention to detail

Communication skills

Time management

Organizational skills

Education

High school diploma or GED

Tools

Kronos

Microsoft Excel

Job description

Salary

$ 22.21 / hr - $ 27 / hr

Clinical Staffing Scheduler

Location: Elderwood at Burlington98 Starr Farm RoadBurlington, Vermont 05408

Schedule: Full-Time | Monday–Friday | Day Hours

Be the Organizational Force Behind Exceptional Resident Care

At Elderwood at Burlington, our mission is People Caring for People. Guided by our values of Integrity, Collaboration, Accountability, Respect, and Excellence, we are committed to delivering compassionate, high-quality care while fostering a supportive environment for our employees.

As a Clinical Staffing Scheduler, you'll play an essential role in supporting our nursing department by coordinating staffing schedules, managing coverage needs, and ensuring our teams have the resources they need to provide consistent, quality care. Working closely with the Director of Nursing (DON) and Assistant Director of Nursing (ADON), you'll help balance staffing needs, employee availability, and operational priorities to keep daily operations running smoothly.

If you're highly organized, detail-oriented, and enjoy bringing structure to a fast-paced environment, we'd love to have you on our team!

Why Join Elderwood at Burlington?

NEW: Weekly Pay Schedule – Get paid faster!

Gas Allowance Stipend and Ferry Reimbursement for qualifying commuters

• Competitive salary based on experience

• Medical, dental, vision, life insurance, and supplemental benefits

• 401(k) with employer match

• Generous paid time off and holiday package

• Tuition assistance programs

• Employee referral bonus opportunities

• Professional growth and advancement opportunities

• Supportive, collaborative team environment

Position Overview

The Clinical Staffing Scheduler is responsible for developing, maintaining, and coordinating nursing department staffing schedules to support appropriate coverage and efficient daily operations. This position works closely with nursing leadership to monitor staffing needs, coordinate employee schedules and time-off requests, maintain accurate daily staffing records, and assist with payroll-related processes. The Scheduler also serves as a key point of contact for agency staffing partners and helps ensure staffing decisions align with facility policies, budgetary guidelines, and resident care needs.

We're Looking For Someone Who Is...

• Highly organized with exceptional attention to detail

• Comfortable managing multiple priorities and shifting schedules

• A strong communicator who works well with leadership and frontline employees

• Proactive in identifying staffing gaps and coordinating solutions

• Dependable, adaptable, and able to work independently

• Professional and comfortable working in a fast-paced healthcare environment

• Respectful of employee and resident confidentiality

What You'll Do

• Develop, maintain, and regularly update the master nursing department staffing schedule.

• Prepare daily staffing sheets and make adjustments as needed to reflect call-outs, census changes, staffing needs, and operational priorities.

• Work closely with the DON and ADON to ensure appropriate staffing coverage and accurate scheduling information.

• Monitor staffing levels and follow established facility policies, staffing requirements, and budgetary guidelines.

• Coordinate employee vacation requests and time-off schedules in accordance with established procedures and nursing leadership direction.

• Maintain and provide weekly reports identifying vacant nursing positions for the Director of Nursing.

• Coordinate new employee orientation schedules and ensure new hires are appropriately reflected on daily staffing sheets.

• Review daily payroll exception logs and assist with payroll preparation for the nursing and nursing administration departments.

• Communicate regularly with agency staffing contacts to coordinate coverage needs and maintain positive working relationships.

• Create, update, and maintain scheduling forms, records, and other necessary documentation.

• Ensure at least one additional team member is trained to provide scheduling coverage during absences or vacancies.

• Maintain the confidentiality and dignity of residents and employees.

• Support departmental operations and contribute to a positive, collaborative work environment.

• Uphold Elderwood's Mission, Vision, and Values, along with all applicable company policies, compliance standards, and HIPAA requirements.

• Perform other duties as assigned by the supervisor or management team.

Clinical Staffing Scheduler Qualifications

• High school diploma or GED equivalent required.

• Minimum of one (1) year of related experience in a fast-paced environment, preferably in staffing, scheduling, or operations.

• Proficiency in Microsoft Excel required.

• Previous experience as a Certified Nursing Assistant (CNA) or Medication Technician (Med Tech) strongly preferred.

• Previous experience with Kronos strongly preferred.

• Strong organizational, communication, and time-management skills.

• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors.In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.