Clinical Section Administrator II

University of Chicago; Chicago (IL); On-site; USD 85,000 - 120,000; Full time

Job summary

The University of Chicago Department of Surgery seeks a Clinical Section Administrator II to lead multiple sections across the BSD SUR - Administration. You will oversee professional staff, coordinate financial and operational activities, and align clinical, educational, and research efforts with department goals.

You will supervise exempt and non-exempt staff, manage day-to-day operations, develop plans, and drive performance through metrics, budgets, and strategic initiatives.

Qualifications

• Experience leading large administrative teams in a hospital or academic setting.
• Proficiency in budgeting, financial analysis, and operational planning.
• Ability to coordinate across clinical, educational, and research missions.

Responsibilities

• Strategy Development and Execution: develop long-term plans and monitor progress.
• Clinical Practice Management: ensure smooth clinical operations and staffing alignment.
• Financial Responsibilities and Oversight: budget planning, reporting, and forecasting.
• Academic Affairs: oversee academic appointments and faculty processes.
• Human Resources: lead section staff and performance management.

Skills

Leadership

Budgeting

Strategic planning

Healthcare administration

Communication

Tools

Financial reporting systems

HR systems

Job description

Department

BSD SUR - Administration

About the Department

Operating since 1927 on a strong foundation of multidisciplinary clinical and academic excellence, the University of Chicago Department of Surgery's mission is to meet the most challenging and complex health problems on both a local and global scale.

Many of our faculty members are known for their contributions to the advancement of groundbreaking surgical procedures and techniques, including minimally invasive surgery.

In addition to our department's clinical work, our scientists pursue a diverse range of basic, translational, and clinical research projects, including studies on the gut microbiome, tissue bioengineering, stem cell research, cancer, and immunotolerance.

This ongoing work and achievement would not be possible without the cohesive effort and commitment of the faculty and staff. We are looking for high energy, collaborative individuals who share our commitment to improving the health of patients in the community and beyond.

Job Summary

The Clinical Section Administrator II manages various related teams of managers and professional staff responsible for the financial and management functions within multiple sections across the Department of Surgery in support of the clinical, educational, and research missions. Facilitates research initiatives of the faculty and staff. Develops section and departmental plans that align with organizational goals and objectives. Provides leadership and supervision to a large staff of exempt and non-exempt employees, including management teams. Oversees the day-to-day operations, workflows, and problem resolution.

Responsibilities

Strategy Development and Execution:

• Assists Department Leadership in developing the long-term strategy for section faculty and staff recruitment, marketing and existing program development to facilitate strategic operating plans.
• Develops tactics to support and implement the section's long-term strategic goals and operating plan.
• Participates in identifying priorities and in preparing and implementing strategic and tactical plans.
• Participates in and completes various institutional survey initiatives.
• Maintains plan, monitors metrics and reports on progress.
• Negotiates and implements related agreements.
• Assesses provider capacity and access, ensures adequate provider and support staffing plans.

Clinical Practice Management:

• Works collaboratively with leadership of UCM and BSD to ensure smooth and efficient clinical operations which include but are not limited to ambulatory, inpatient, perioperative, procedural, offsite and joint ventures and appropriate clinical program strategic growth to serve the mission of UCM and its patients.
• Partners with Section Chief to ensure appropriate provider coverage for relevant areas.

Financial Responsibilities and Oversight:

• Plans with Section and Department leadership for optimal financial performance of the Section; develops annual and ad hoc budgets and other analyses, for example: regularly monitors status and ensures performance against budget, identifies need, analyzes and presents ad hoc reports and graphs; ensures professional billing financial integrity and compliance; approves and monitors expenses; identifies and implements cost containment measures; and ensures compliance with fiscal policies and procedures.
• Provides fiduciary leadership at Section level in overseeing financial operations development, including taking a lead role in providing short- and long-term financial forecasting, operational budgeting, revenue generation, expense management, financial analysis and financial operations.
• Understands and oversees the implementation of program budgets as well as identifies and reports undesirable trends in order to make recommendations for action to the CBO.
• Understands the dynamics of health care accounting and applies knowledge in ensuring appropriate direct and indirect revenue and expenses related to grants, on- and off-site clinical activities, and other activities.
• Researches, compiles and analyzes data to create reports, proposals and other documents.

Academic Affairs:

• Monitors and leads administration and oversight of the Section's academic appointment processes, including recruitment, appointment, onboarding, reappointment, and promotion of faculty members.
• Ensures timely and accurate processing of academic appointments and medical privileges for new and ongoing faculty, other academic personnel, and post-doctoral scholars and fellows.
• Maintains academic personnel records for faculty, residents and fellows to promote goal setting, mentorship and talent management.
• Manages faculty and resident personnel issues by ensuring that day-to-day needs are met and providing a conduit of information flow between residents and faculty and faculty and departmental administration.

Human Resources:

• Leads Section staff, optimizing operational effectiveness, employee engagement, professionalism, performance management and ongoing