Clinical Scheduling Specialist - Elderwood Staffing Solutions

Elderwood Administrative Services; Mission (KS); On-site; USD 28,240 - 35,211; Full time

Job summary

Elderwood Staffing Solutions is growing! We are expanding our internal clinical float pool and seeking a Staffing Specialist to lead scheduling and coordinate with ESS and Agency Program Managers. You will manage the master staffing schedule, track hours, and ensure adequate coverage across facilities.

The role requires strong skills in Kronos, Excel, and staffing tools, with attention to census-driven staffing and excellent communication in a fast-paced environment.

Qualifications

• Associates degree required; Bachelor's preferred.
• Six years of related experience in staffing/scheduling or operations.
• Proficient in Microsoft Excel.
• Experience with scheduling platforms, specifically Kronos.
• Strong communication in a high-volume work environment.
• Ability to interact with residents, coworkers, and supervisors.

Responsibilities

• Acts as the point person and lead for all matters related to scheduling staff.
• Thoroughly understands and uses the master staffing schedule extensively.
• Uses multiple staffing tools intricately and understands staffing to census expectations.
• Troubleshoots staffing complexities with minimum supervision.
• Maintains regular communication with ESS & Agency Program Manager for staffing coordination.
• Maintains accuracy of nursing schedule in Kronos and tracking.
• Prepares daily staffing sheets with continual revisions.
• Follows staffing policies and budgeted guidelines for assignments.
• Completes a listing of vacant nursing positions for weekly distribution.
• Schedules staff time off requests per guidelines and approvals.

Skills

Scheduling

Time management

Communication

Microsoft Excel

Kronos

Education

Associates degree

Bachelor's degree preferred

Tools

Kronos

Microsoft Excel

Job description

Salary

$20.50 - $25.56 / Hour

Overview

If you're good at what you do, you can work anywhere. If you're the BEST at what you do, come work at Elderwood!

Elderwood Staffing Solutions is GROWING!! Join us in our continued expansion for our internal clinical float pool.

What is Staffing Solutions?

We are a clinical float pool primarily based in Western New York that employes elite and experienced clinical staff who are ready to jump in and assist our facilities through any staffing challenges. Had some recent terms? Call Staffing Solutions! Need assistance growing your census? Call Staffing Solutions!

What would a Clinical Staffing Specialist's Responsibilities be?

*includes but is not limited to*

• Acts as the point person and lead for all matters related to scheduling staff, including initial scheduling with buildings after orientation is completed and staff member is cleared by human resources.
• Thoroughly understands and uses the master staffing schedule extensively in order to understand vacancies that can be filled by FT/PT ESS staff.
• Complies and sends out to staff open needs on a weekly basis and when requested
• Reviews monthly hours logged in Kronos to ensure all staff are meeting minimum monthly requirements based on status.
• Prepares daily staffing sheets with continual revisions as necessary.
• Maintains accurate logs of assignments, per diem pick ups, & buildings individuals are cleared to work at.
• Attendance tracking

WNY Skilled Nursing Locations YOU Could Support:

• Amherst Elderwood at Amherst 4459 Bailey Avenue
• Cheektowaga Elderwood at Cheektowaga 225 Bennett Road
• Grand Island Elderwood at Grand Island 2850 Grand Island Blvd.
• Hamburg Elderwood at Hamburg 5775 Maelou Drive
• Lancaster Elderwood at Lancaster 1818 Como Park Blvd.
• Lockport Elderwood at Lockport 104 Old Niagara Road
• Wheatfield Elderwood at Wheatfield 2600 Niagara Falls Blvd.
• Williamsville Elderwood at Williamsville 200 Bassett Road

*Plus 8 Assisted Living communities throughout Western New York.

Why Elderwood?

• At Elderwood, our Mission is People Caring for People. Our values of Integrity, Collaboration, Accountability, Respect & Excellence are at the core of everything we do. We strive to not only be the partner of choice for our residents, their families and community players – but also for our valued employees.
• Established in 1978, Elderwood has grown to become the largest network of rehabilitation, skilled nursing, assisted living and independent living communities in Western New York. With over 40 facilities and 5,000 employees, Elderwood is well known and highly regarded by the communities that each location serves.
• As an Elderwood employee, you’ll have all the tools, training and resources you need to succeed.

Responsibilities

• Acts as the point person and lead for all matters related to scheduling staff.
• Thoroughly understands and uses the master staffing schedule extensively.
• Uses multiple staffing tools intricately and possesses an in-depth understanding staffing to census expectations.
• Troubleshoots and effectively problem-solves staffing complexities with minimum supervision.
• Maintains regular, consistent communication with ESS & Agency Program Manager to ensure coordination of staffing.
• Maintains accuracy of nursing schedule in Kronos and all required tracking.
• Prepares daily staffing sheets with continual revisions as necessary.
• Follows company policies for staffing as well as budgeted guidelines for assignment of staff.
• Completes a listing of vacant nursing positions for weekly distribution.
• Schedules staff time off requests according to established guidelines and the ESS & Agency Program Manager's approval/direction.
• Ensures at least one other staff member is trained on the Staffing Specialist’s position in the event of vacation, sick leave, vacancy, etc.
• Identifies critical or difficult to fill positions/shifts and takes proactive action to balance the schedule.
• Reviews daily exception logs for payroll and assists with payroll preparation for the nursing and nursing admin department.
• Communicates regular with agency contacts and maintains positive, proactive business relationships.
• Collaborates with human resources & ESS & Agency Program Manager regarding policy implementation, compliance for new staff (both internal and agency) and properly communicates all staff requests (e.g. status changes).
• Displays professionalism and ability to work in a high volume, fast-paced environment.
• Communication expert with the ability to approach staff easily, form strong relationships and persuade staff to assist in times of need.
• Consistently demonstrates fairness and impartiality in accordance with company scheduling/staffing practices.
• Utilizes electronic timekeeping system as directed.

From

Up to

Qualifications

• Minimum of Associates degree (Bachelors preferred)
• Minimum of six (6) years of related experience in a high paced environment preferably in staffing/scheduling or operations
• Proficiency in Microsoft Excel
• Prior experience with scheduling platforms, specifically Kronos, strongly preferred
• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors.In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.