Clinical Scheduling Coordinator

Northland Hearing Centers, Inc.; Glencoe (MN); On-site; USD 32,000 - 42,000; Full time

Job summary

Northland Hearing Centers, Inc. is seeking a friendly call center professional to support patients by scheduling hearing appointments and answering inquiries. The role emphasizes excellent service and accurate data entry.

You will gather basic patient information, explain the benefits of care, and use patient management software to maintain records. Strong communication and teamwork are essential.

Qualifications

• High School degree required or equivalent work history.
• Previous call center experience preferred.
• Office/Administrative experience preferred.

Responsibilities

• Provide personalized customer service to patients, focusing on scheduling hearing appointments.
• Answer inbound calls and assist patients with inquiries.
• Effectively communicate the benefits of seeking provider care in the clinic.
• Practice active listening to better serve patients.
• Stay updated on applicable aspects of hearing care and gather basic patient information for marketing purposes.
• Use sound judgment to manage difficult patient situations and respond promptly to requests.
• Seek improvement opportunities and promote efficiency.
• Update patient management software with call notes and status changes.

Skills

Customer service

Active listening

Communication skills

Microsoft Office

CRM knowledge

Phone etiquette

Education

High School diploma or equivalent

Tools

Microsoft Dynamics CRM

Microsoft Excel

Outlook

Job description

Our Culture

• An experienced team built around a culture of professional growth and knowledge-sharing.
• We celebrate innovation - providing our patients with the most innovative technology and the most effective hearing devices.
• We serve with passion, purpose and excellence.
• Total Team Approach - Our staff functions together as a cohesive group of hearing professionals.
• We coordinate the individual expertise of all staff members to provide the best possible care for our patients.

You Will

• Provide personalized customer service to all patients with an emphasis on scheduling hearing appointments.
• Answer inbound calls as well as assist patients who have specific inquiries.
• Effectively communicate the benefits of seeking provider care in the clinic.
• Practice active listening to better serve patients.
• Stay updated on all applicable aspects of hearing profession and gather, comprehend, and interpret basic patient information for marketing purposes.
• Use sound judgment in managing difficult patient situations, respond promptly to the needs of the patient, and respond to requests for service/assistance.
• Seek out improvement opportunity as well as promote
• Update patient management software database with call notes, changes, and the status of each patient.

Results - Performance Measures (How to Measure Success)

• Provide a quality Patient Journey Experience over the phone ensuring a consistent, timely, courteous and thorough resolution.
• Strive to maintain at least an 85% appointment conversion rate.
• Attend training on applicable patient management software.
• Maintain professionalism with challenging patient interaction
• Ensure data accuracy in patient management system regarding all call activity.
• Ensure efficient use of wrap up time following each patient call.

Minimum education, certification and experience requirements:

• High School degree required or equivalent work history.
• Previous call center experience preferred.
• Office/Administrative experience preferred.

Knowledge, Skills & Abilities

• Good computer skills and knowledge of Microsoft Office including Outlook and Excel.
• Familiarity with Microsoft Dynamics CRM.
• Ability to organize and multitask between patients, phone, and computer.
• Good problem-solving, analytical abilities, communication, organization, and interpersonal skills required.
• Friendly, upbeat, and positive attitude as well as the ability to work as part of a team.
• Demonstrated ability to follow instruction.
• Excellent phone manner and professionalism.
• Excellent written and verbal communication skills.
• High level of motivation.

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The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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