Clinical Sample Specialist III

Ceridian HCM, Inc.; Oakland Village (TN); On-site; USD 48,000 - 60,000; Full time

Job summary

LabConnect is seeking a Clinical Sample Specialist III to manage sample accessioning, storage, and shipments at our LabConnect facility. You will coordinate with internal teams and ensure accurate data, timely communication, and adherence to GDP and safety standards.

Responsibilities include training staff, overseeing daily tasks, and participating in process improvements. Strong attention to detail and proficiency with LIMS and ERP systems are essential.

Qualifications

• High school diploma or GED required; Associate degree with 2 years Clinical Research, Central Lab and/or related experience; or BA/BS preferred.
• Experience in laboratory/biorepository specimen processing/accessioning or 6 months as Clinical Sample Specialist II.
• Training/operational oversight experience in lab/biorepository environment preferred.

Responsibilities

• Perform all duties of Clinical Sample Specialist I and II with proficiency.
• Ensure tasks and data are completed with accuracy and attention to detail.
• Troubleshoot problems as they occur.
• Provide training/guidance/oversight for sample management processes including receipt, accessioning, storage and shipment.
• Verify end-of-day checklists are completed.
• Participate in quality event reporting and investigation processes.
• Enter shipment information into ERP for billing purposes.
• Manage specimen storage tasks including shipment updates and reconciliations.
• Participate in process improvement initiatives.
• Oversee department in absence of lead/supervisor/manager/director.
• Handle disposal of dry ice and shipping materials; restock supplies.
• Scan requisitions and respond to emails promptly.
• Attend IATA training and complete 6 hours of continuing education annually.
• Perform annual competency for Tier I and II.
• Exhibit knowledge of GDP and universal safety precautions.
• May be asked to support operations in absence of leadership.

Skills

Communication

Organizational skills

Interpersonal skills

Reading documents

Writing reports

Public speaking

Troubleshooting

Microsoft Office

LIMS

Education

HS diploma or GED

Associate degree

BA/BS in lab science/health science/business

Tools

ERP systems

Job description

Job Summary

The Clinical Sample Specialist III will be responsible for sample management activities for samples arriving at LabConnect (location) facility. The Specialist III will be able to perform all tasks in support of sample accessioning, sample storage, and sample shipments. This role will also be responsible for problem solving and detailed communication with internal (possibly external) stakeholders including other departments such as Client Services (CS), Sample Tracking Solutions (STS), and Clinical Trial Materials (CTM).

Essential Duties and Responsibilities

• Perform all duties of Clinical Sample Specialist I and II with proficiency.
• Ensure tasks and data are completed with accuracy and attention to detail.
• Ability to troubleshoot problems as they occur.
• Ability to provide training/guidance/oversight for sample management processes including specimen receipt, accessioning, storage and shipment.
• Verify end-of-day checklists are completed.
• Participate in quality event reporting and investigation processes.
• Enter shipment information into ERP for billing purposes.
• Manage specimen storage tasks to include shipment updates, specimen investigations and reconciliation.
• Participate in process improvement initiatives.
• Provide departmental oversight in the absence of lead/supervisor/manager/director.
• Handle, recycle, and dispose of dry ice and shipping materials.
• Restock supplies.
• Scan requisitions and respond to emails in a timely manner.
• Completion of daily checklists.
• Attend classes/meetings to include International Air Transport Association (IATA) training.
• 6 hours of continuing education per year.
• Perform required annual competency of Tier I and II Clinical Sample Specialists.
• Exhibit knowledge of Good Documentation Practice (GDP)and universal safety precautions
• May be asked to support operations in the absence of a lead/supervisor/manager/director.

Education and Experience

High school diploma or GED required. Associates degree with 2 years of Clinical Research, Central Lab and/or other relevant experience; or BA/BS, preferably in laboratory science, health science, or business field preferred.

Previous experience in laboratory/biorepository specimen processing/accessioning, or six months experience as a Clinical Sample Specialist II required. Previous experience in training and providing operational oversight in a laboratory/biorepository environment preferred.

Skills and Ability

• Must have excellent communication, organizational and interpersonal skills
• Ability to read and interpret documents, including safety rules, operating instructions, and procedure manuals.
• Proficient in writing routine reports and correspondence.
• Effective public speaking skills for addressing groups
• Capable of executing instructions provided in oral, written or diagram form.
• Able to troubleshoot issues related to specimen management.
• Knowledge of Microsoft applications, including Word and Excel.
• Confident in working with Laboratory Information Management Systems (LIMS).

Supervisory Responsibilities: None

Physical Demands:

While performing the duties of this job, the occupant is regularly required to:

• Sit 50% of the week.
• Stand 50% of the week.
• Walk and/or reach with hands and arms 75% of the week.
• Specific vision abilities required by this job include close vision and ability to adjust focus and read text of various sizes.
• Communicate with others and hear in an environment with a moderate noise level.
• Lift, pull and/or push up to 50 pounds.

• Exposure to dry ice and cold environments.
• Handling of biological samples.

Travel Requirements: No travel required

One Global Team

At LabConnect, we are proud to beone global team: united by our shared mission to advance clinical trials through innovation, agility, and collaboration. We believe that our people are our greatest asset, and we are committed to fostering a workplace that reflects our core values: People First, Quality Focused, Customer Centered, Technology Driven, and Accountability Always.

LabConnect is an Equal Opportunity Employer. We celebrate diversity and are dedicated to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), creed, national origin, age, disability, genetic information, veteran status, or any other legally protected status. We are committed to cultivating a workplace that is safe, equitable, and respectful for all. Together, as one global team, we strive to ensure that every individual has the opportunity to thrive and contribute to our shared success.