Clinical Research Specialist

Arkansas Children’s Hospital; Little Rock (AR); On-site; USD 65,000 - 95,000; Full time

Job summary

Arkansas Children’s Hospital is seeking a Clinical Research Budget & Amendment Specialist to ensure financial soundness and regulatory compliance across study lifecycles. You will lead protocol amendment reviews, negotiate budgets with sponsors, and maintain study budgets within OnCore, collaborating with investigators, IT, finance, and compliance.

The role requires excellent communication, analytical skills, and the ability to work both independently and as part of a multidisciplinary team.

Qualifications

• Strong understanding of research finance and healthcare operations.
• Experience communicating with Principal Investigators and sponsors.
• Ability to lead complex negotiations from initiation through execution.

Responsibilities

• Set up clinical trial budgets and manage budget updates
• Review protocol amendments and negotiate related costs with sponsors
• Maintain accounts in the electronic trial management system and coordinate with AC Accounting
• Train coordinators and investigators on the clinical research management system
• Ensure invoicing and cost allocation align with sponsor contracts
• Monitor project expenses and revenues, updating budget records
• Perform other related duties as assigned.

Skills

Budget negotiation

Financial management

OnCore

Tools

OnCore

Job description

ARKANSAS CHILDREN'S IS A TOBACCO FREE WORKPLACE. FLU VACCINES ARE REQUIRED. ARKANSAS CHILDREN'S IS AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, NATIONAL ORIGIN, AGE, DISABILITY, PROTECTED VETERAN STATUS OR ANY OTHER CHARACTERISTIC PROTECTED BY FEDERAL, STATE, OR LOCAL LAWS. This position has been designated as safety sensitive and cannot be filled by a candidate who is a current user of medical marijuana. CURRENT EMPLOYEES: Please apply via the internal career site by logging into your Workday Account (https://www.myworkday.com/archildrens/)and search the "Find Jobs" report. Work Shift: Please see job description for details. Time Type: Full time Department: CC033020

Clinical Research Operations Summary: The Clinical Research Budget & Amendment Specialist plays a key role in ensuring clinical trials remain financially sound and operationally compliant throughout their lifecycle by managing protocol amendment review, budget negotiation, and ongoing budget maintenance within the clinical research administration team. This position is primarily responsible for intake and review of protocol amendments, budget negotiation related to amendments, and ongoing budget updates to ensure appropriate cost coverage and alignment with study requirements. This position will build and update study protocols within OnCore and serve as a backup to the primary budget negotiator for new study intake and development. The role works closely with the project manager supporting study administration and requires frequent communication with Principal Investigators, study teams, industry sponsors, IT, finance, legal, compliance, regulatory, and other stakeholders to validate budget accuracy, operational feasibility, and protocol alignment. The ideal candidate will possess a strong understanding of research finance, medical terminology, healthcare operations, and stakeholder engagement. The successful candidate must be able to work effectively both as a collaborative team member, and as an independent contributor, successfully leading complex negotiations from initiation through execution.

Additional Information: Set up clinical trial budgets and contracts for the clinical research program. Provide guidance and assistance to coordinators and investigators with financial management of the clinical trials and with the electronic clinical trial management system. Financially manage projects to include invoicing the sponsor, ensuring all costs are recorded to the project, verifying clinical trial billing compliance, and reviewing accounts on a regular basis.

• 1. Ensure financial terms of clinical research agreements are carried out and responsible for the financial management of project accounts.
• 2. Set up each project in the electronic clinical trial management system and create a custom excel spreadsheet summarizing the clinical trial activities for the financial account review. Invoice for costs as directed by the sponsor contract and provided by the research coordinators that may include start-up fees, subject activity invoiceable items, storage and IRB fees, and other costs.
• 3. Monitor project expenses and revenue through the account review process and record them to appropriate project account. Review all accounts at least annually and upon closing. Coordinate project entries with AC Accounting to ensure expenses and revenues are recorded timely.
• 4. Maintain accounts receivable report for invoices generated and follow up with sponsors for payment. Confirm that payments received from sponsors are recorded to the correct account. The Clinical Trial Specialist will provide account information to AC Accounting and allocate costs for Facility and Administrative expenses (F&A).
• 5. Trains and assists research coordinators and investigators with the clinical research management system.
• 6. Performs other related duties as assigned.
• 7. Performs other related duties as assigned.

Arkansas Children’s is the only hospital system in the state dedicated to caring for children, which enables us to uniquely shape the landscape of pediatric care in Arkansas. Arkansas Children’s is driven by four core values—safety, teamwork, compassion and excellence—which inform every action. Arkansas Children’s Hospital has received Magnet Status from the American Nurses Credentialing Center (ANCC), for nursing excellence and patient outcomes. And we are nationally ranked by U.S. News & World Report for Cancer, Cardiology & Heart Surgery, Diabetes & Endocrinology, Nephrology, Neurology & Neurosurgery, Pulmonology & Lung Surgery and Urology. For more than a century, Arkansas Children’s has met the unique needs of children. But we’re more than just a hospital treating sick kids—our services include two hospitals, a pediatric research institute, foundation, clinics, education and outreach, all with an unyielding commitment to making children better today and healthier tomorrow. Arkansas Children’s Little Rock campus includes a 336-bed hospital with the state’s only pediatric Level 1 Trauma Center, burn center, Level 4 neonatal intensive care and pediatric intensive care, as well as a nationally-recognized transport service. And Arkansas Children’s Northwest provides inpatient and emergency care, clinic rooms and diagnostic services to children in that corner of the state.

“Arkansas Children’s is a place of hope and comfort for children and parents. When you are at children’s, you are part of an elite team united with a common goal of saving children and making their lives better.” Michael – Business Operations Manager

“Arkansas Children’s Hospital is a prestigious institution that cares for children.” Linda – Information Systems Analyst

“We are an organization of care, love, and hope while we champion children.” Angela – Parking and Fleet Coordinator

“Care, love, and hope for children!” Kathy – Administrative Assistant

“When I think of my time here at Arkansas Children’s Hospital, I can honestly say that it has given me a unique perspective on the human condition, and the various roles that we all have in patient care. As a supply assistant, I have a very important job ensuring that the doctors and nurses have what they need to provide the world class medical care to the Children of Arkansas and surrounding states. Being a Champion for Children is more than a catch phrase, it is a way of life!” Nick – Supply Assistant