Clinical Research Regulatory Specialist

Baylor Scott & White Health; Dallas (TX); On-site; USD 75,000 - 105,000; Full time

Job summary

Baylor Scott & White Health in Dallas is seeking a Clinical Research Regulatory Specialist to develop protocol-specific documents and reports, ensuring compliance with internal, federal, and state policies for human subjects research.

This role requires coordinating IRB submissions, consent forms, regulatory binders, and audits, working closely with research nurses, coordinators, and investigators to keep trials compliant and on track.

Qualifications

• IRB submissions experience and protocol amendments.
• Coordinate consent forms and regulatory documents with sponsors.
• QA/audits support for regulatory activities.
• Excellent written and verbal communication.

Responsibilities

• Prepares, facilitates, and coordinates IRB submissions and amendments for protocols.
• Ensure documents meet IRB requirements and respond to queries from IRB, Sponsor, and committees.
• Coordinate consent form preparation and sponsor approvals for submissions.
• Maintain regulatory binders and ensure audit readiness for internal/external reviews.
• Support investigator-initiated research to meet regulatory requirements and reporting.

Skills

Written communication

Oral communication

Leadership

Microsoft Office

Time management

Relationship building

Education

Associate degree or 2 years of work experience

Tools

Microsoft Office

Excel

PowerPoint

Job description

About Us

Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.

About Us

Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.

Our Core Values Are

• We serve faithfully by doing what's right with a joyful heart.
• We never settle by constantly striving for better.
• We are in it together by supporting one another and those we serve.
• We make an impact by taking initiative and delivering exceptional experience.

Benefits

Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:

• Immediate eligibility for health and welfare benefits
• 401(k) savings plan with dollar-for-dollar match up to 5%
• Tuition Reimbursement
• PTO accrual beginning Day 1

Note: Benefits may vary based upon position type and/or level.

Job Summary

The Clinical Research Regulatory Specialist supports clinical research by developing protocol-specific documents and reports. This role focuses on developing, submitting, maintaining, filing, and reporting regulatory documents. The goal is to comply with all internal, external, and federal policies and regulations for research involving human subjects. This position also offers regulatory guidance to internal clinical research programs to ensure compliance with all relevant policies, procedures, and regulations.

Essential Functions Of The Role

• Prepares, facilitates, and coordinates the process for accurate and timely IRB application submissions. This includes protocol revisions or amendments for new treatments, administrative changes, subject population changes, funding, recruitment, site changes, informed consent changes, or dual enrollment. These are for IRB-approved protocols as required by federal regulations and internal policy.
• Ensure all documents are complete and meet the IRB's requirements before submission. Follow up, communicate, and facilitate responses to queries from the IRB, Sponsor, and other committees after their review.
• Coordinates the preparation and submission of consent forms. Ensures compliance with federal, state, and local biomedical research regulations. Obtains Sponsor approval of consent forms before submitting to the IRB.
• Facilitates and coordinates the timely submission of regulatory documents and IRB submissions. Partners with research nurses, clinical research coordinators, and investigators to prepare regulatory documents. Ensures that regulatory binders are audited and maintained.
• Tracks workload and status of pending protocols and related documents. This ensures efficient customer service for the Research team.
• Participates in quality assurance (QA) and control programs for projects and patient data, as needed. Oversees QA initiatives for the department. Helps research staff and managers during sponsor and FDA audits.
• Facilitates investigator-initiated research by ensuring all regulatory requirements are met. This includes ensuring trial registration, results, and reporting are completed on time, consistent with federal regulations.

Key Success Factors

• Proven written and oral communication skills.
• Proven leadership skills in project management, including project management tools and techniques.
• Exceptional computer skills, including Microsoft Office, Excel and PowerPoint.
• Ability to manage time reactive projects in order to meet deadlines.
• Excellent ability to establish and maintain effective working relationships.

Belonging Statement

We believe that all people should feel welcomed, valued and supported.

Qualifications

• EDUCATION - Associate's or 2 years of work experience above the minimum qualification
• EXPERIENCE - 3 Years of Experience