Clinical Research Coordinator (Thoracic)

ACTalent; United States; Hybrid; USD 41,000 - 43,000; Full time

Job summary

Actalent is seeking a Clinical Research Coordinator (Thoracic) to manage oncology studies in a hybrid Palo Alto setting, coordinating start-up through closeout under PI or senior supervision. The role emphasizes patient safety, data integrity, and regulatory compliance within a dynamic research environment.

Ideal candidates bring oncology research experience, EPIC/EMR proficiency, IRB familiarity, and strong organizational and communication skills to support sponsor interactions and study

Qualifications

• Two-year college degree and two years of related clinical research or healthcare experience.
• Hands-on experience as an onsite clinical research coordinator, including coordination of treatment trials.
• Demonstrated experience in oncology clinical research, preferably thoracic oncology.
• Proficiency in chart review and extraction of relevant clinical information from medical records.
• Clinical research assistant and data entry experience, with strong attention to detail and accuracy.

Responsibilities

• Serve as the primary point of contact for research participants, sponsors, and regulatory agencies, providing clear communication and timely updates throughout the study lifecycle.
• Coordinate one or more moderately complex clinical studies from initiation through closeout, following established protocols and institutional guidelines.
• Determine participant eligibility according to study protocol and facilitate the informed consent process, ensuring participants understand study procedures and requirements.
• Assist in developing and implementing recruitment strategies to identify and enroll appropriate study participants.
• Coordinate the collection and processing of study specimens, ensuring proper handling, labeling, and documentation in accordance with protocol and regulatory standards.
• Collect, enter, and manage patient and laboratory data for clinical research projects, maintaining accurate and complete records.
• Manage research project databases, including creating and maintaining flow sheets, logs, and other study-related documents, and completing case report forms in a timely manner.
• Review and audit case report forms for completeness and accuracy against source documents, correcting discrepancies and maintaining high data quality.
• Ensure strict compliance with research protocols, institutional policies, and regulatory requirements throughout the duration of each study.
• Prepare and submit regulatory documents, including Institutional Review Board (IRB) applications and renewals, ensuring all approvals and continuing reviews are completed on schedule.
• Assemble study kits for study visits, organize study materials, and monitor scheduling of procedures and related charges to support smooth study operations.
• Coordinate and maintain study documentation, attend monitoring meetings with sponsors, and act as the primary contact for sponsor monitors.
• Monitor study expenditures and adherence to study budgets, identify and resolve billing issues in collaboration with finance and/or management staff.
• Interact regularly with the principal investigator to report on study progress, discuss issues, and ensure patient safety and appropriate study conduct.
• Ensure essential documentation and recording of patient and research data in appropriate files and systems in line with institutional and regulatory requirements.
• Participate in monitor visits and regulatory audits, supporting preparation, responding to queries, and implementing any required corrective actions.

Skills

Two-year college degree

Clinical research experience

Onsite CRC experience

Thoracic oncology experience

EPIC EMR

Data entry

Regulatory knowledge IRB

Study logistics coordination

Strong communication

Attention to detail

Job description

Job Title: Clinical Research Coordinator (Thoracic)

Job Description

This role focuses on coordinating thoracic oncology clinical research studies from start-up through closeout under the close direction of the principal investigator and/or senior study coordinator. The Clinical Research Coordinator (Thoracic) ensures studies run smoothly and compliantly, serving as a primary contact for research participants, sponsors, and regulatory agencies while supporting patient safety, accurate data collection, and adherence to study protocols.

Responsibilities

• Serve as the primary point of contact for research participants, sponsors, and regulatory agencies, providing clear communication and timely updates throughout the study lifecycle.
• Coordinate one or more moderately complex clinical studies from initiation through closeout, following established protocols and institutional guidelines.
• Determine participant eligibility according to study protocol and facilitate the informed consent process, ensuring participants understand study procedures and requirements.
• Assist in developing and implementing recruitment strategies to identify and enroll appropriate study participants.
• Coordinate the collection and processing of study specimens, ensuring proper handling, labeling, and documentation in accordance with protocol and regulatory standards.
• Collect, enter, and manage patient and laboratory data for clinical research projects, maintaining accurate and complete records.
• Manage research project databases, including creating and maintaining flow sheets, logs, and other study-related documents, and completing case report forms in a timely manner.
• Review and audit case report forms for completeness and accuracy against source documents, correcting discrepancies and maintaining high data quality.
• Ensure strict compliance with research protocols, institutional policies, and regulatory requirements throughout the duration of each study.
• Prepare and submit regulatory documents, including Institutional Review Board (IRB) applications and renewals, ensuring all approvals and continuing reviews are completed on schedule.
• Assemble study kits for study visits, organize study materials, and monitor scheduling of procedures and related charges to support smooth study operations.
• Coordinate and maintain study documentation, attend monitoring meetings with sponsors, and act as the primary contact for sponsor monitors.
• Monitor study expenditures and adherence to study budgets, identify and resolve billing issues in collaboration with finance and/or management staff.
• Interact regularly with the principal investigator to report on study progress, discuss issues, and ensure patient safety and appropriate study conduct.
• Ensure essential documentation and recording of patient and research data in appropriate files and systems in line with institutional and regulatory requirements.
• Participate in monitor visits and regulatory audits, supporting preparation, responding to queries, and implementing any required corrective actions.

Essential Skills

• Two-year college degree and two years of related clinical research or healthcare experience.
• Hands-on experience as an onsite clinical research coordinator, including coordination of treatment trials.
• Demonstrated experience in oncology clinical research, preferably thoracic oncology.
• Proficiency in chart review and extraction of relevant clinical information from medical records.
• Clinical research assistant and data entry experience, with strong attention to detail and accuracy.
• Experience working with electronic medical records, with EPIC strongly preferred.
• Ability to manage clinical research databases, complete case report forms, and maintain study documentation.
• Familiarity with regulatory processes, including IRB submissions, renewals, and audit participation.
• Ability to coordinate study logistics, including scheduling, specimen collection, and study visit preparation.
• Strong organizational and time management skills to handle multiple studies and tasks simultaneously.
• Effective communication skills to interact with participants, investigators, sponsors, and regulatory personnel.
• Commitment to patient safety and adherence to ethical standards and study protocols.

Additional Skills & Qualifications

• Experience in thoracic oncology or other oncology subspecialties is highly beneficial.
• Background working in hybrid research environments that combine onsite and remote responsibilities.
• Familiarity with budget monitoring, billing processes, and collaboration with finance teams in a research setting.
• Experience in roles such as Clinical Research Coordinator Associate (CRCA) or Assistant Clinical Research Coordinator (ACRC) is an advantage.
• Ability to contribute to recruitment strategies and patient engagement in clinical trials.
• Strong problem-solving skills and the ability to address operational issues during study conduct.
• Comfort working under the close direction of a principal investigator or senior coordinator while taking ownership of day-to-day tasks.

Work Environment

This position is based in a clinical research setting in Palo Alto, operating in a hybrid work model. During training, you work onsite approximately four days per week to gain familiarity with protocols, systems, and workflows. After training, you typically work onsite three to four days per week, with the remaining time potentially remote depending on study needs. The environment involves close collaboration with principal investigators, coordinators, sponsors, and regulatory staff, and extensive use of electronic medical records (EPIC), research databases, and standard clinical research tools. The role includes coordination of treatment trials in oncology and participation in monitor visits and audits. Work hours align with standard business and clinic operations, with occasional flexibility required to accommodate study visits, sponsor meetings, or regulatory activities. The setting emphasizes adherence to institutional and regulatory standards, careful handling of specimens and data, and professional attire appropriate for a clinical and office-based research environment.

Job Type & Location

This is a Contract to Hire position based out of Palo Alto, CA.

Pay and Benefits

The pay range for this position is $30.00 - $31.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Palo Alto, CA.

Application Deadline

This position is anticipated to close on Nov 20, 2026.

Workplace Type

This is a hybrid position in Palo Alto,CA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.