Clinical Research Coordinator III

Rutgers University; Newark (NJ); On-site; USD 52,000 - 73,000; Part time

Job summary

Rutgers University seeks a part-time Clinical Research Coordinator III in the Department of Oral Biology, CRC at the Rutgers School of Dental Medicine (RSDM). You will support daily operations, coordinate projects, and liaise with multiple departments and external partners.

The role requires a bachelor’s degree in a relevant field, strong data management skills, and proficiency with Microsoft Office tools. On-site work in Newark, with 20 hours weekly, is expected.

Qualifications

• Bachelor’s degree in Business, Public Administration, Sciences, or Public Health.
• Experience with databases, data collection, and data management.
• Proficiency in Excel, Word, and creating reports and presentations.

Responsibilities

• Coordinate Clinical Research Center programs and administrative tasks.
• Manage databases and data collection for research projects.
• Prepare reports, presentations, and correspondence; respond to inquiries.
• Schedule meetings, travel, and conference logistics; maintain records.

Skills

Database management

Microsoft Excel

Interpersonal communication

Team collaboration

Time management

Education

Bachelor's degree in Business/ Public Admin/ Sciences/ Public Health

Tools

Microsoft Excel

Acrobat PDF

Microsoft Word

PowerPoint

Outlook

Job description

Position Details

Position Information

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating universitywide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Rutgers, The State University of New Jersey is seeking a Clinical Research Coordinator III within the Department of Oral Biology, Clinical Research Center at the Rutgers School of Dental Medicine (RSDM). Under the direction of the Assistant Dean for Clinical Research, the Clinical Research Coordinator III provides essential research and program support to the Director, Program Manager and other professional and research staff. This position plays a key role in supporting the Clinical Research Center's (CRC) daily operations, coordinating office procedures, and fostering seamless interactions with various departments, divisions, and administrative offices within the University and medical school, as well as external stakeholders and the public. The Clinical Research Coordinator III will be responsible for assisting in the development, implementation, and monitoring of departmental projects, ensuring adherence to timelines and attention to detail. The Clinical Research Coordinator III will act as a liaison across multiple teams and handle a variety of personnel-related tasks. Additionally, this role involves providing direct administrative support to the director, perform clerical work, managing schedules, and prioritizing assignments with discretion and independent judgment. Essential Duties and Responsibilities include the following:

• Assists the managers, administrators, and Director with the coordination of matters relating to the Clinical Research Center programs.
• Manages databases for specific research projects within the Clinical Research Center.
• Coordinates the collection of data for the Clinical Research Center programs.
• Participates in Clinical Research Center and other related meetings.
• Coordinates reservations of facilities, travel arrangements, agendas, and the overall set up of conferences, seminars, or workshops.
• Assists in the preparation of reports, presentations, and correspondence. Responds to inquiries as directed and distribute informational materials.
• Assists in submission of purchase requisitions.
• Maintains records and files.
• Provides administrative support to Clinical Research Center.

Salary and Benefits

Minimum Salary: 51988.000

Mid Range Salary: 61929.000

Maximum Salary: 72984.000

Benefits include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status and Working Hours

Position Status: Part Time

Working Hours: 20

Standard Hours: 37.50

Daily Work Shift: Day

Work Arrangement

This position requires a fully on-site work arrangement.

Union and Payroll

Union Description: HPAE 5094

Payroll Designation: PeopleSoft

Terms of Appointment and Pension

Terms of Appointment: Staff - 12 month

Position Pension Eligibility: ABP

Qualifications

Minimum Education and Experience

• A Bachelor's degree in Business, Public Administration, Sciences, or Public Health field.

Required Knowledge, Skills, and Abilities

• Demonstrated proficiency in creating and managing databases and spreadsheets using Microsoft Excel.
• Experience with preparing Acrobat PDF files and other document formats.
• Excellent skills in writing, organization, and interpersonal communication.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to work collaboratively in a team environment.
• Strong time-management skills with the ability to prioritize tasks in a fast-paced, dynamic environment with frequent interruptions and shifting priorities.
• Highly motivated and self-driven, with the ability to function independently and handle confidential or sensitive materials with discretion.
• Exceptional human relations skills, with a demonstrated ability to foster a collaborative and harmonious work environment.
• Reliability, dependability, and a willingness to take initiative to go above and beyond assigned tasks.
• Capability to exercise independent judgment and critical thinking in resolving issues and handling challenges.

Preferred Qualifications

• Two years of professional experience preferred in a research administration setting, preferred.
• Familiarity with administrative and financial tools and procedures specific to Rutgers or similar institutions preferred.
• Technical proficiency in uploading website content, setting up conference/video calls, and troubleshooting technical issues, preferred.

Physical Demands and Work Environment

• PHYSICAL DEMANDS: Must be comfortable working in a research office/laboratory environment. Some lifting may be required: up to 25 lbs. Standing, sitting, walking, talking and hearing. Heavy computer work. May need to travel to other buildings and across campus to attend training, workshops, events, etc.
• WORK ENVIRONMENT: Office / Lab environment. Moderate noise. Must pass employee health clearance, TB Test and required safety training. Must follow all safety precautions, as required.

Posting Details

• Posting Number: 26ST1932
• Special Instructions to Applicants: (none)
• Regional Campus: Rutgers Biomedical and Health Sciences (RBHS)
• Home Location Campus: Newark (RBHS)
• City: Newark
• State: NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement