Clinical Research Coordinator II - Wellstar Research Institute - FT/Day - Paulding

Wellstar Health System; Hiram (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

The Clinical Research Coordinator II at Wellstar Health System will independently manage critical aspects of large clinical trials, registries, and research projects within the WellStar Research Institute. You will determine recruitment strategies, qualify patients, coordinate visits, and oversee data management while ensuring regulatory compliance and sponsor communications.

You will train less experienced staff, participate in IRB submissions, monitor SAEs, and provide periodic reporting to

Qualifications

• Knowledge and understanding of clinical/translational research operations and applicable regulations.
• Experience with IRB submissions and sponsor communications.
• Ability to manage multiple studies and train others in research procedures.

Responsibilities

• Manage study protocols, determine patient eligibility, recruit and schedule visits, and track data.
• Record data from source documents onto case report forms and manage study documentation.
• Monitor site visits, ensure data quality, and support budgets and regulatory compliance.
• Oversee training of staff, quality assurance, and coordination with sponsors and regulatory bodies.

Skills

Clinical research operations

Regulatory knowledge

IRB compliance

GCP/ICH HIPAA

Communication skills

Data management

Education

Associates / Bachelors / Masters health science or related field

Tools

Microsoft Office

Data analysis tools

Job description

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.

Work Shift

Day (United States of America)

Job Summary

The Clinical Research Coordinator II independently manages significant and key aspects of large clinical trials, registries and research projects for the WellStar Research Institute of the WellStar Health System. This includes determining effective strategies for promoting/recruiting research participants and retaining participants in long term clinical trials. Responsibilities include identifying potential study patients; ascertaining patient eligibility for clinical trials; coordinating, evaluating, and following patients in clinical trials; coordinating research‑related visits; completing and filing necessary forms with internal and external departments and agencies as necessary; maintaining records for patients enrolled in clinical trials; and overseeing data management for research projects. The incumbent will train and provide guidance to less experienced staff. This position also participates in IRB submissions and responds to requests and questions effectively, interfaces with study sponsors, monitors, and reports SAEs; resolves study queries and periodically audits operations to ensure compliance with applicable regulations.

Core Responsibilities And Essential Functions

• Clinical & Translational Trial Management
  • Utilizes coordination skills to complete all research protocols, including patient eligibility determination, recruitment, screening, scheduling and organizing of study visits, enrollment, assessments, interviews, laboratory and diagnostic studies, medication tracking and other protocol specific investigational procedures
  • Records data from source documentation and/or participant interaction onto case report forms
  • Participates in periodic site monitoring visits from sponsor, regulatory authorities, and others. Participates in data quality assurance reviews.
  • Receives and tracks receipt and status of study specimens from multiple sites. Performs packaging and ships study specimens (blood, urine, etc.) to the sponsor or laboratory in accordance with sponsor and shipping guidelines and regulations, maintaining appropriate documentation
  • Responsible for study completion processes including data lock, study closeout, reporting and archiving of study files, ensuring completeness and continuity of all study data, performing ongoing checks of clinical/translational data that has been entered on the case report forms (paper or electronic) or in reports and assuring archival of appropriate/required documentation
  • Supports the development and management of study budgets, supports the maintenance of clinical trial billing compliance and provides reports to investigators, department administration and funding agencies.
• Regulatory & Compliance
  • Utilizes or acquires knowledge of disease processes to observe for and report adverse events in a timely and accurate manner to the principal investigator and all regulatory authorities (IRB, Sponsor, FDA, NIH, etc.) as required by protocol, policies and procedures and regulations
  • Serves as an advocate for human subjects by establishing and maintaining communication with investigators, research staff, sponsors and participants to ensure protection for human participants of research
  • Prepares and maintains documents required to be maintained internally and available for regulatory authorities and/or the sponsor prior to, during and after the conduct of a clinical/translational trial.
• Research Advancement
  • Participates at professional meetings
  • Assesses for and implements process improvement initiatives within a clinical/translational trial to assure research quality, and expedient completion of recruitment, timely receipt of research related payments and cost savings and expedient study reporting
  • Defines and uses metrics to drive performance improvement. Shares metrics with investigators and administrators to demonstrate areas in need of improvement and tracks metrics to demonstrate effectiveness of improved processes
  • Networks with other research departments and colleagues to share best practices
• Training & Education
  • Trains and instructs others in performing procedures for research as described in the protocol
  • Actively identifies the need for and participates in training, education, and development activities to improve own knowledge and that of the research department and to learn about and improve research related processes (i.e., research seminars, in‑services, etc.)
  • Demonstrates initiative for continuous learning, both self‑directed and as evidenced by attendance of educational and professional development opportunities. Actively seeks new learning opportunities.
  • Participates in and maintains certifications, licensure and credentialing as required by Wellstar Health System and/or sponsors Performs other duties as assigned Complies with all Wellstar Health System policies, standards of work, and code of conduct.

Required Minimum Education

• Associates Health Science or Associates Other / Related Field or Bachelors Health Science-Preferred or Bachelors Other / Related Field-Preferred or Masters Health Science-Preferred or Masters Other / Related Field-Preferred

Required Minimum License(s) And Certification(s)

All certifications are required upon hire unless otherwise stated.

• BLS - Basic Life Support or ARC-BLS - Amer Red Cross Basic Life Support or BLS-I - Basic Life Support - Instructor or BLS-P - Basic Life Support-Provisional (30 Days) within 30 Days

Required Minimum Experience

Minimum 4 years related research experience required for an Associates Degree. Required

Required Minimum Skills

Knowledge and understanding of the management and implementation of clinical/translational research operations. Advanced knowledge and understanding of policies, procedures, and regulations governing human subject's research, and stipulations of sponsor contracts or requirements and incorporates them in the conduct of research. Advanced knowledge and understanding of the Federal regulations and guidelines governing the protection of human subjects, e.g., FDA, OHRP, GCP/ICH, and HIPAA regulations. Knowledge of the policies and procedures and requirements of internal departments involved in the approval of research (IRB, grants, contracts, finance, etc.) and the ability to proficiently and compliantly maneuver though the approval processes and assure compliance throughout the research process. Able to conduct multiple studies independently, obtain training or train others to safely and accurately perform or assess required protocol procedures. Works collaboratively with other staff and departments to complete research protocols. Ability to self-direct, exercise appropriate judgment, problem solve and make decisions consistent with WellStar philosophy, goals and objectives. Ability to build credible relationships internally and externally. Possesses ability to communicate, both verbally and in writing, clearly and concisely. Uses effective presentation and meeting techniques. Strong computer experience necessary. Strong analytical and problem‑solving skills. Excellent interpersonal and organizational skills, good oral and written communication skills.

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