Clinical Research Coordinator II, General Internal Medicine (part time)

Boston Medical Center; Boston (MA); Hybrid; USD 29,000 - 40,000; Part time

Benefits offered by this job

Competitive pay

Tuition reimbursement

Medical, dental, vision

Career development

Pioneering research

Job summary

Boston Medical Center seeks a CRC II to coordinate Dr. Wurcel’s research portfolio, focusing on infectious disease prevention and substance use. The role includes supervising staff, managing data and budgets, and liaising with the IRB.

The position starts part-time and will move to full-time in April 2027, with hybrid in-office requirements in Boston. The role requires experience in clinical research, strong organizational and communication abilities, and the capacity to work independently

Qualifications

• Master’s Degree or Bachelor’s Degree plus 2-5 years of experience in clinical research or related field.
• Experience with grant preparation and management is preferred.
• IRB submissions and data management experience are highly desirable.
• Strong organizational and communication skills required.
• Ability to work independently with minimal supervision.

Responsibilities

• Assist PIs and senior project manager in recruitment, hiring, and supervision of staff.
• Handle personnel administration: evaluations, timesheets, vacations, leaves, payroll scheduling.
• Track certifications, trainings, and continuing education for staff.
• Ensure adherence to study protocols and human subjects regulations.
• Oversee study activities and manage budgets and purchase orders.
• Coordinate with IRB for approvals and reporting; assist in grant proposals.
• Support data collection, reporting, and presentations; assist in data analysis.
• Maintain study binders and assist with patient interactions as needed.

Skills

Grant management

IRB submissions

Data management

Budgeting

Staff supervision

Recruitment

Communication skills

Education

Master’s Degree

Bachelor’s Degree + 2-5 years experience

Tools

SPSS

SAS

Minitab

MS Office

Job description

POSITION SUMMARY

The CRC II will be responsible for day-to-day coordination and supporting overall management of activities related to Dr. Wurcel’s research portfolio.This includes grants and other administrative projects focused on improving health care delivery and advancing public health, with particular emphasis on infectious disease prevention (e.g., HIV prevention and increasing PrEP uptake) and substance use. Projects will span a variety of settings, including carceral, hospital, and community-based environments, and will involve supporting research activities, project coordination, and other administrative needs across these initiatives. Functions include the training and supervision of research staff, managing research databases for regular reporting on enrollment and study progress, serving as study liaison with the IRB, and supporting financial management for the project, including purchasing needed supplies and equipment. Support data collection and recruitment activities, grant preparation, quality control, preparation of research reports and presentations, and more. Must be able to work independently and make sound judgment with study protocols, data evaluation, and recruitment strategies. This will start as a part-time role that moves to full time in April 2027. The role is based in Boston with potential for some occasional travel. This role will be considered hybrid with required in-office time at BMC.

JOB RESPONSIBILITIES

• The CRC II will be responsible for assisting the PIs/senior project manager in recruitment, hiring, training, and supervision of research staff.
• Responsible for personnel administration functions including preparing evaluations, tracking hours worked, vacations, leaves of absence, collecting time sheets, submitting hours to payroll, and scheduling of shifts and meetings.
• Tracks research assistant certifications, NIH trainings, and continuing education for direct reports.
• Assures adherence to study protocols, policies, procedures, and human subjects regulations.
• Oversee work of research assistants and supports management of all study activities.
• Responsible for purchase orders, invoices and tracking budget items.
• Assist in creating and maintaining study budgets.
• Liaisons with Institutional Review Board (IRB) to facilitate approval of projects, ongoing documentation and reporting.
• Assists with new grant proposal development, and preparation of research reports and presentations.
• Provides assistance in the development of reports, presentations, and data analysis.
• Assists in data collection and recruitment and provides feedback on study’s progress.
• Perform administrative duties associated with the study’s safety monitor, tracking and reporting adverse events and collecting data specified by the lead site.
• Responsible for all other administrative duties related to research activities.
• Participates and leads staff meetings/initiatives including appropriate quality improvement and education activities, or if unable to attend non-mandatory activities, accepts responsibility to review meeting minutes and becomes knowledgeable of issues discussed.
• Throughout project duration, the research coordinator will plan, track, and report on project tasks, responsible parties, timelines, etc.
• Conduct weekly meetings with research team and collaborators (e.g. meeting minutes, scheduling, booking).
• Maintain electronic and paper study binders to ensure compliance with applicable regulations.
• Assist with patient interactions as needed (patient recruitment, completing informed consent, study visits).
• Schedules meetings involving the director, departmental staff, and individuals from other agencies.
• Support maintenance of Supervisors’ CV’s, bibliographies, and related documents as needed.

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

JOB REQUIREMENTS EDUCATION & EXPERIENCE

CRC II: Experienced Level Position Master’s Degree OR Bachelor’s Degree plus 2-5 years of experience Special Intermittent Project Responsibilities (2-5 per year)

PREFERRED EXPERIENCE

• Experience in a clinical research setting highly desirable.
• Experience working with individuals with substance use disorders also strongly preferred.
• Experience doing lab research is desired but can also be learned early on in the position and is not required at the time of hire.

KNOWLEDGE, SKILLS & ABILITIES

• Must be detail oriented and have the ability to follow-through.
• Excellent organization and communications skills required.
• Ability to work independently with limited supervision.
• Ability to effectively manage time and prioritize workload.
• Must practice discretion and adhere to hospital confidentiality guidelines at all times.
• Strong interpersonal skills; ability to effectively interact with all levels of staff and externals contacts.
• Previous experience with grant preparation, IRB submissions, data management, and database development preferred.
• Excellent English communication skills (oral and written).
• Cultural sensitivity and comfort with a wide range of social, racial and ethnic populations.
• Knowledge of and skill with using MS Office applications, database systems, and Internet.
• Experience using quantitative data analysis software (e.g., SPSS, SAS, Minitab)is desirable.
• Analytical skill and ability to resolve technical problems and interpret acceptability of data results.

JOB BENEFITS

• Competitive pay
• Tuition reimbursement and tuition remission programs
• Highly subsidized medical, dental, and vision insurance options
• Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base especially for individuals pursuing careers in medicine or biomedical research.
• Pioneering Research: Engage in groundbreaking research projects that are driving the forefront of biomedical science.

ABOUT THE DEPARTMENT

As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn’t dictate health. Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to [e-mail] or call 617-638-8582 to let us know the nature of your request.

Compensation Range: $20.43- $28.61 This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being. NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment. Working at Boston Medical Center is more than a job. It’s a chance to make a difference as part of our mission to provide exceptional and equitable care to all. As a nationally-recognized leader in health equity, nursing, initiatives to combat climate change, and many other areas, BMC is dedicated to improving the health of our community in Boston and beyond. BMC’s mission to provide exceptional care without exception extends to our employees, and we have been recognized as a top employer and best place to work. A strong sense of teamwork and support for our staff are the bedrock of BMC, as we know that we can only provide exceptional care to patients when our staff are cared for too. Boston Medical Center is an equal employment/affirmative action employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to [e-mail] or call 617-638-8582 to let us know the nature of your request. Boston Medical Center participates in the Electronic Employment Verification Program. As an E-Verify employer, prospective employees of BMC must complete a background check before beginning their employment at the hospital. BMC requires all staff to be vaccinated against COVID-19 and flu, as well as receive a booster dose of the COVID-19 vaccine.

According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment. To avoid becoming a victim of an employment offer scam, please follow these tips from the FTC: FTC Tips