Clinical Research Coordinator II

Headlands Research; Riverside (CA); On-site; USD 70,000 - 80,000; Full time

Job summary

Headlands Research, Inc. is seeking an experienced Clinical Research Coordinator for our Riverside, CA site.

You will coordinate site initiation through close-out for phase 2-4 industry-sponsored studies, conduct subject visits, ensure accurate documentation, and collaborate with sponsors, CROs, and internal teams in a fast-paced, onsite clinical environment. This role emphasizes strong operations, teamwork, and a commitment to data quality and patient safety.

Qualifications

• At least two years of experience managing multiple phase 2-4 industry-sponsored clinical trial studies as the primary coordinator
• High school diploma or GED required
• Strong understanding of FDA regulations, ICH-GCP, and clinical trial operations
• Experience with EDC, IVRS, and clinical research platforms
• Proficiency in medical terminology and clinical documentation
• Strong organizational skills with the ability to manage multiple studies
• Clear, professional verbal and written communication skills
• Comfortable working onsite in a collaborative, clinical environment

Responsibilities

• Provide the highest level of care for study patients
• Deliver excellent customer service to pharmaceutical clients
• Coordinate all aspects of assigned clinical trials from site initiation through close-out
• Conduct subject visits and ensure accurate, timely documentation in compliance with protocol and standards
• Maintain compliance with protocols, GCP/ICH guidelines, FDA regulations, IRB requirements, and SOPs
• Manage subject recruitment, informed consent, and retention activities
• Ensure timely EDC data entry and resolution of queries
• Report and follow up on AEs, SAEs, and protocol deviations
• Collaborate with investigators, sponsors/CROs, labs, and internal teams
• Prepare for and participate in monitoring visits, audits, and inspections
• Maintain regulatory documentation and ensure training compliance for amendments and systems
• Perform study procedures such as phlebotomy, ECGs, and sample processing (as trained)
• Attend investigator meetings and provide cross-functional support as needed
• Maintain working knowledge of protocols, lab manuals, equipment calibration, and inventory

Skills

Operations coordination

Clinical trial coordination

Organization

Communication

Onsite work

Education

High school diploma or GED

Tools

EDC

IVRS

Clinical research platforms

Job description

At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.

Riverside, CA | Full-time Onsite (no opportunities for hybrid or remote)

For experienced CRCs looking for stability, collaboration, and meaningful work

If you’re an experienced Clinical Research Coordinator who valuesstrong operations, multidisciplinary collaboration, and a schedule that actually supports work–life balance, Artemis Institute for Clinical Research may be the right next step in your career.

Our Riverside site is known for its depth of experience, thoughtful study execution, and team-based approach to clinical research—particularly in vaccines, CNS, general medicine, and psychiatry.

About Artemis Institute for Clinical Research

Artemis Institute for Clinical Research in Riverside is a patient-centered clinical research site and part of the Headlands Research family. Founded with a core mission to prioritize patients, advance medicine, and improve the world, Artemis combines rigorous, process-driven trial management with a compassionate approach to care. The site conducts high-quality clinical trials across multiple therapeutic areas—including psychiatric, metabolic, vaccine, and healthy volunteer studies and has helped thousands of participants contribute to meaningful medical advancements. Artemis is known for its collaborative team culture, strong operational standards, and commitment to excellence in delivering reliable, protocol-compliant research on behalf of pharmaceutical and biotech sponsors.

Why Experienced CRCs Choose Artemis

• Multi-disciplinary collaborationwith seasoned investigators and clinical staff
• Strong operational support and clear SOPs
• Exposure to complex, meaningful studies—not just high-volume turnover
• Backing of a growing research network with resources and stability

This role is ideal for CRCs who enjoyowning their studies, working withcompetent teams, and being trusted to execute with precision.

Responsibilities:

• Provide the highest level of care for study patients
• Deliver excellent customer service to pharmaceutical clients
• Coordinate all aspects of assigned clinical trials from site initiation through close-out
• Conduct subject visits and ensure accurate, timely documentation in compliance with protocol and standards
• Maintain compliance with protocols, GCP/ICH guidelines, FDA regulations, IRB requirements, and SOPs
• Manage subject recruitment, informed consent, and retention activities
• Ensure timely EDC data entry and resolution of queries
• Report and follow up on AEs, SAEs, and protocol deviations
• Collaborate with investigators, sponsors/CROs, labs, and internal teams
• Prepare for and participate in monitoring visits, audits, and inspections
• Maintain regulatory documentation and ensure training compliance for amendments and systems
• Perform study procedures such as phlebotomy, ECGs, and sample processing (as trained)
• Attend investigator meetings and provide cross-functional support as needed
• Maintain working knowledge of protocols, lab manuals, equipment calibration, and inventory

Requirements:

• At least two years of experience managing multiple phase 2-4 industry-sponsored clinical trial studies as the primary coordinator required
• High school diploma or GED required
• Strong understanding of FDA regulations, ICH-GCP, and clinical trial operations
• Experience with EDC, IVRS, and clinical research platforms
• Proficiency in medical terminology and clinical documentation
• Strong organizational skills with the ability to manage multiple studies
• Clear, professional verbal and written communication skills
• Comfortable working onsite in a collaborative, clinical environment

Who Thrives in This Role

• CRCs who wantstructure, support, and accountability
• Those interested in taking the next step in managing people
• Professionals who valueteamwork over silos
• Coordinators who care about data quality, patient experience, and compliance
• Those ready to grow within a stable, well-established research site

$70,000 - $80,000 USD

Headlands Research will never ask a candidate for personal identifiable information (date of birth, social security number, driver’s license information, etc) via email or messenger tools, or for a financial deposit of any kind.

Headlands Research is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Need Assistance?

Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. To request disability accommodation in the application process, contact [e-mail] for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

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For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Headlands Research’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

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