Clinical Research Coordinator - Dermatology

Penn State University; Hershey (PA); On-site; USD 66,000 - 95,000; Full time

Benefits offered by this job

Tuition discount 75%

Comprehensive benefits package

Job summary

Penn State University is seeking a Clinical Research Coordinator to oversee research projects, manage timelines, data collection plans, budgets, and regulatory submissions. The role ensures compliance with IRB, NIH and HRPP requirements while coordinating between research teams, sponsors, and external entities.

The position is 75% FTE (30 hours/week) and requires a Bachelor's degree with 6+ years of relevant experience (or equivalent) and PA licenses for LPN/RN as applicable.

Qualifications

• Bachelor's Degree + 6+ years of relevant experience, or an equivalent combination of education and experience.
• Active LPN or RN license in PA may be required as part of the clinical coordination duties.
• Experience coordinating clinical trials and regulatory submissions (IRB, NIH, HRPP) preferred.

Responsibilities

• Develop operating procedures and workflows to keep projects on schedule and generate stakeholder reports.
• Coordinate meetings, trainings, and communications between teams, sponsors, and external organizations; prepare meeting agendas.
• Develop recruitment and data collection plans including methods, goals, and evaluation procedures.
• Prepare and maintain protocol documentation, regulatory submissions, and study manuals.
• Assist with budget tracking and financial transactions to support project needs; monitor resources.
• Track trainings, certifications, and compliance records for project staff.
• May supervise staff, including hiring and performance management.

Skills

Regulatory compliance

Budget management

IRB coordination

Education

Bachelor's Degree

Job description

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

This position is funded for 1 year(s); continuation past 1 year(s) will be based on university need, performance, and/or availability of funding.

This is a/an 75 % full-time equivalency (FTE) job. This position will work 30 hours per week. This position is eligible for benefits associated with any full-time position. The salary grade and range listed in the posting is reflective of a 100% Full-time position. Full-time equivalency job offers may fall outside of the listed range due to the assigned percentage of effort.

The Clinical Research Coordinator provides operational oversight for research projects and activities within a department including oversight of project timelines and deliverables; coordination of workflows between research teams, external organizations, and stakeholders; budget management; facilitation of data collection and management plans; preparation and submission of grants, proposals, and compliance documents; records management and documentation of studies; and ensures program compliance with government regulations, university policies, and institutional review board requirements.

POSITION SPECIFICS

• Develop operating procedures and workflow processes to ensure that the scope and direction of the project is on schedule; monitor project progress and deliverables; generate reports and deliver presentations to stakeholders
• Coordinate meetings, trainings, and presentations between participants, research teams, sponsors, and internal or external organizations; create agendas for meetings and conduct training sessions
• Develop recruitment and data collection plans including methods, tools, goals, and evaluation procedures
• Coordinate and create documentation for projects including operating procedures, data collection forms, templates, clinical trial submissions, and manuals
• Author, review, and submit regulatory compliance documents and maintain communications with internal and external entities (IRB, ORA, NIH, Clinical Trials Office and HRPP), maintain relationships with governmental or regulatory agencies, research organizations, and central University offices
• Direct the process for reviewing and approving new clinical trials
• Identify, communicate, and resolve project issues; recommend and implement solutions
• Manage and track budgets and resources to assure efforts align with project/study guidelines; process financial transactions in support of the project including travel, p-card, transfers, and budget realignments
• Track and document personnel and project certifications, training completion, and compliance records
• Coordinate award administrative tasks; assist researchers with proposal preparation and submissions
• May supervise staff members, including hiring, development, and performance management
• Active LPN License in the state of PA
• Active RN License in the state of PA

Minimum Education, Work Experience & Required Certifications

Bachelor's Degree 6+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

Salary & Benefits

The salary range for this position, including all possible grades, is $65,508.00 - $94,980.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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