Clinical Research Coordinator

University of Wisconsin–Madison; Madison (WI); Hybrid; USD 55,000 - 60,000; Full time

Job summary

The University of Wisconsin–Madison, Department of Radiology, is seeking a Clinical Research Coordinator I to support a diverse portfolio of medical imaging and disease-focused studies. You will recruit participants, coordinate visits, obtain informed consent, and ensure adherence to protocols while working with a multidisciplinary team.

This role may involve in-person work on campus with some remote responsibilities; travel and driver authorization checks may be required.

Qualifications

• At least 1 year of experience coordinating or supporting human subjects clinical research studies within a healthcare, academic, or research setting.
• Experience with FDA regulatory guidelines
• Experience with RedCap, Epic/HealthLink, Advarra, and/or other relevant systems

Responsibilities

• Manages research workflow; collects, processes, and submits participant data and samples per protocol.
• Identifies work unit resources needs and manages supply and equipment inventory levels
• Schedules logistics, determines workflows, and secures resources for a defined clinical research trial(s)
• Serves as an initial point of contact for clinical research participants and staff, providing information about procedures and expectations
• Recruits, screens, selects, determines eligibility and enrolls trial participants, collecting information and answering questions

Skills

Clinical research coordination

FDA regulatory guidelines

Regulatory knowledge

Education

Bachelor's degree (preferred)

Tools

RedCap

Epic/HealthLink

Advarra

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Clinical Research Coordinator I

Job Summary:

The Department of Radiology at the University of Wisconsin–Madison School of Medicine and Public Health is seeking a Clinical Research Coordinator (CRC) to help advance innovative medical imaging and disease-focused research projects. This position offers the opportunity to work as part of a collaborative, multidisciplinary team that includes physicians, PhD researchers, imaging technologists, research nurses, and other research support staff. Radiology research at UW-Madison spans a wide range of areas, from developing novel imaging techniques and technologies to improving the understanding, diagnosis, and treatment of disease.

The CRC will play a key role in supporting a diverse portfolio of studies and contributing to research that advances patient care and scientific discovery. The CRC position offers a dynamic and varied work environment. Responsibilities include recruiting and enrolling participants for imaging and clinical research studies, screening for eligibility, obtaining informed consent, coordinating study visits, and assisting with study procedures. The CRC will also support data collection and management activities, conduct medical record reviews and data mining, maintain study and regulatory documentation, and collaborate closely with investigators and study teams to ensure research activities are conducted in compliance with study protocols and regulatory requirements.

This role is ideal for an organized, detail-oriented individual who enjoys working with research participants, collaborating with multidisciplinary teams, and contributing to cutting-edge medical research.

ADDITIONAL JOB DETAILS:

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
• This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.
• Travel is required. Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check. See https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/#become-authorized-driver (click on “Become an authorized driver;” then click on “Required criteria”).
• Multiple Titles: Applicants for this position will be considered for the following titles; Clinical Research Coordinator I or Clinical Research Coordinator II. The title is determined by the experience and qualifications of the finalist.
• Successful candidates will address the following Knowledge, Skills, and Abilities in their cover letter; The ideal candidate will demonstrate strong attention to detail and the ability to think critically and strategically to solve problems. Excellent interpersonal skills and the ability to work collaboratively across teams are also essential.

Key Job Responsibilities:

• Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols

• Identifies work unit resources needs and manages supply and equipment inventory levels

• Schedules logistics, determines workflows, and secures resources for a defined clinical research trial(s)

• Serves as an initial point of contact for clinical research participants and clinical staff, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues

• Recruits, screens, selects, determines eligibility and enrolls trial participants, collects information, and answers questions under supervision of a medically licensed professional. May perform basic medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy

Department:

School of Medicine and Public Health, Department of Radiology, Clinical Research

Join UW Radiology and UW Health—A Legacy of Innovation

The University of Wisconsin Department of Radiology, in partnership with UW Health, has been at the forefront of clinical care, imaging research, and education for nearly a century. Since its inception on May 18, 1927—when Dr. Ernst Pohle was appointed as the first professor of Radiology—the department has grown to more than 160 faculty members across 14 specialized sections, serving as a key pillar of UW Health’s world-class medical enterprise.

What Sets Us Apart

• Collaborative Excellence: Strong partnerships with UW Health, Medical Physics, and leading equipment vendors drive continuous advancements in imaging.
• Cutting-Edge Technology: We utilize state-of-the-art imaging in CT, MR, PET/CT, PET/MR, angiography, ultrasound, PACS, and AI-driven medical imaging.
• Robust Research Infrastructure: Dedicated support for grant writing, media specialists, research nurses, technologists, and data managers enhance investigative success.
• Premier Imaging Facilities: The WIMR Imaging Sciences Center offers 60,000 square feet of advanced imaging space, including MRI, PET/MRI, PET/CT, CT, ultrasound, angiography, cyclotron, radiopharmaceutical production and comprehensive small animal imaging technologies.

Together, UW Radiology and UW Health are committed to advancing human health through groundbreaking clinical care, pioneering research, and excellence in education. We foster a respectful, adaptive, and accountable environment—one that prioritizes innovation while serving the needs of all patients, including underserved populations.

Visit our official website to learn more about our work and opportunities.

Compensation:

The starting salary for the position is $55,000 for the CRC I title and $60,000 for the CRC II title; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026.

Required Qualifications:

• At least 1 year of experience coordinating or supporting human subjects clinical research studies within a healthcare, academic, or research setting.

Preferred Qualifications:

• Experience with FDA regulatory guidelines
• Experience with RedCap, Epic/HealthLink, Advarra, and/or other relevant systems

Education:

Bachelors Preferred; focus in Biology, Chemistry, Healthcare or other scientific field preferred.

Contact Information:

Amanda Michalski, [e-mail]

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.