Clinical Research Coordinator

UWMSN University of Wisconsin Madison; Madison (WI); On-site; USD 50,000 - 57,000; Full time

Benefits offered by this job

Generous vacation

Holidays

Sick leave

Competitive insurances

Savings accounts

Retirement benefits

Job summary

UW-Madison seeks a Clinical Research Coordinator to oversee day-to-day research activities in the Division of Sports Medicine. The role collaborates with clinic staff, students, and researchers to ensure accurate data collection, regulatory compliance, and timely reporting.

Ideal candidates have experience with human subjects research and data in Excel; REDCap/Healthlink experience is helpful but not required.

Qualifications

• 1 year experience performing human subjects research in a clinical setting, including data collection and quality checks.
• Experience using REDCap or another database management tool.
• Experience with Healthlink or another electronic medical record system is a plus.

Responsibilities

• Screen patients for eligibility and collect data for research studies.
• Enter data into databases and perform quality checks.
• Transfer data to study sponsors and support data dissemination.

Skills

Data entry

Excel

Communication

IRB management

Education

Bachelor's degree preferred

Tools

REDCap

Healthlink (Epic)

Job description

Job Summary

The Department of Orthopedics & Rehabilitation is hiring a Clinical Research Coordinator to support our ongoing research goals in the Division of Sports Medicine. This position will oversee the day-to-day aspects of investigator-initiated and industry-sponsored research, assist with data reporting and dissemination, and support internal and external sports medicine collaborations. The coordinator will work closely with the sports medicine clinic staff, students, and trainees to ensure successful data collections and productive lines of research. The coordinator will also work closely with our research administration staff to ensure all regulatory aspects of ongoing and new research studies are completed per protocol. An ideal candidate will have strong attention to detail, excellent communication and organizational skills, prior experience performing human subjects research, and a strong background working with data in Excel. Prior experience working with REDCap and Healthlink (Epic) is helpful but not required. The position is fully in-person and on-campus at UW-Madison and typically adheres to a Monday-Friday work schedule, though schedule flexibility in terms of start/end times is necessary for some data collections. This is intended to be a full-time position, though there may be flexibility to start in a part-time capacity then increase to full-time. This position is full or part-time, 50%-100%.

Key Responsibilities

• Screen patients for eligibility and collect data for research studies
• Enter data into databases and perform quality checks
• Transfer data to study sponsors
• Assist with developing testing procedures and validating testing equipment
• Assist with preparing data for research dissemination
• Attend meetings with lab personnel

Additional Responsibilities for CRC II

• Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries.
• Ensures participants follow the research protocol and alerts Principal Investigator of issues
• Performs quality checks
• Identifies resource needs and develops clinical research documents, such as job aids, tools, processes, procedures, and training.
• Contributes to the development of protocols
• May assist with training of staff

Key Job Responsibilities

• Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries.
• Ensures participants follow the research protocol and alerts Principal Investigator of issues
• Performs quality checks
• Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols
• Schedules logistics, determines workflows, and secures resources for clinical research trials
• Identifies work unit resource needs and manages supply and equipment inventory levels
• Recruits, screens, selects, determines eligibility and enrolls trial participants, collects more complex information, performs medical assessments, and answers varied questions under supervision of a medically licensed professional.
• Performs medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy
• Coordinates multi-site clinical study activities, including activation, maintenance, and closure processes.
• Serves as a liaison among the Principal Investigator/research team, participating sites, study sponsors, and collaborators to administer protocols and ensure study goals and timelines are met.

Department

The Department of Orthopedics and Rehabilitation is committed to conducting cutting edge research, training the next generation of leaders and providing world-class patient care for both adults and pediatric patients. The Department embraces both independent and collaborative work-styles. Our general approach is to empower individuals to work independently through thorough and hands-on training and onboarding, while also having regular meetings with collaborators and support staff within the department to foster a strong team environment.

Compensation

The starting salary wage for the CRC I position is $50,000 annually or $57,000 for the CRC II; but is negotiable based on experience and qualifications.

Benefits

• generous vacation
• holidays
• sick leave
• competitive insurances
• savings accounts
• retirement benefits

Preferred Qualifications CRC I

• 1 year experience performing human subjects research in a clinical setting, including IRB management, data collection, and data entry/quality assurance
• 1 year experience using REDCap or another database management tool
• 1 year experience using Healthlink or another electronic medical record system

Preferred Qualifications CRC II

• 2+ year experience performing human subjects research in a clinical setting, including IRB management, data collection, and data entry/quality assurance
• 2+ year experience using REDCap or another database management tool
• 2+ year experience using Healthlink or another electronic medical record system

Education

Bachelors Degree preferred; focus in health sciences, biomedical engineering, or related fields preferred.

Contact Information

Mikel Joachim, [e-mail], 608-890-4261 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department. Work with purpose, make an impact, and grow your career. The University of Wisconsin–Madison is committed to equity, inclusion and employee well-being as we proudly work to improve the lives of people in Wisconsin and beyond. UW–Madison offers a wide range of professions that cover various interests and skill levels. We employ everything from accountants to arborists, chefs to custodians, editors to electricians, graphic designers to groundskeepers, HR associates to HVAC technicians, librarians to locksmiths, mechanics to medical assistants, painters to police officers, web designers to welders, and absolutely everything in between! No matter what you are looking for professionally, chances are you will not only find it but will thrive at it while working at the University of Wisconsin–Madison.