Clinical Research Billing Specialist: Epic & OnCore

University of Washington; Seattle (WA); On-site; USD 66,000 - 84,000; Full time

Job summary

The University of Washington’s Clinical Trials Office is seeking a Clinical Research Billing Specialist to join the team and support accurate, compliant billing across a complex portfolio. Reporting to the Clinical Research Billing Manager, you will help translate billing grids, Epic workflows, OnCore data, and Medicare rules into high-quality operational processes.

You will collaborate with billing colleagues, study teams, practice sites and stakeholders to ensure timely revenue cycle

Qualifications

• Bachelor’s degree in science, business, healthcare administration, or a related field with at least two years of related experience.
• Experience with Epic Resolute, including hospital and/or professional billing workflows.
• Strong customer service, written and oral communication, and stakeholder engagement skills.

Responsibilities

• Review research billing activity to ensure charges route according to the study billing grid and Epic charge documentation, focusing on high-dollar and aging accounts.
• Resolve charge review and other escalated research billing questions with relevant teams.
• Support timely SBO research invoicing, including corrections and missing charges.
• Process invoice payments and follow up on aging invoices to promote timely revenue cycle outcomes.
• Ensure accurate handoff from OnCore to Epic when studies are activated or updated and perform quality control on study records.

Skills

Team leadership

Customer service

Written communication

Oral communication

Stakeholder engagement

Education

Bachelor’s degree in science, business, healthcare administration, or a related field

Tools

Epic Resolute

OnCore

Microsoft Excel

Microsoft Access

Job description

The University of Washington’s Clinical Trials Office is seeking a Clinical Research Billing Specialist to join the team and support accurate, compliant billing across a complex portfolio. Reporting to the Clinical Research Billing Manager, you will help translate billing grids, Epic workflows, OnCore data, and Medicare rules into high-quality operational processes.

You will collaborate with billing colleagues, study teams, practice sites and stakeholders to ensure timely revenue cycle