Clinical Research Billing Specialist

U.S. Dermatology Partners; Dallas (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

U.S. Dermatology Partners is seeking a Clinical Research Billing Specialist to ensure accurate and compliant billing for clinical trials, including building budget schedules and reports in the CTMS, tracking payments, and revenue reporting.

The role requires strong attention to detail, experience in billing or accounting, and proficiency with Excel, Word, and Outlook. You will collaborate with clinical research and finance teams while ensuring regulatory compliance across federal, state, and

Qualifications

• Bachelor's degree preferred in accounting, finance, healthcare administration, or related field.
• Minimum 3 years of relevant experience in billing, finance, or accounting; clinical research billing experience preferred.

Responsibilities

• Build and maintain accurate billing plans within the Clinical Trial Management System (CTMS).
• Generate and submit invoices according to contract terms and schedules.
• Reconcile payments against milestones and invoiced amounts.
• Investigate and resolve billing discrepancies.
• Monitor accounts receivable and follow up on outstanding invoices.
• Collaborate with contract and study teams to interpret budgets and payments.
• Prepare financial reports related to study performance.
• Maintain audit-ready documentation of billing activities.
• Stay current on OIG/CMS guidance related to clinical trial billing compliance.

Skills

Detail oriented

Management & organizational skills

Verbal & written communication

Analytical ability

Excel/Word/Outlook proficiency

Interpersonal skills

Critical thinking

Education

Bachelor's degree preferred in accounting, finance, healthcare administration, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

SECTION 1: Job Summary (Summary of the basic functions of the position)The Clinical Research Billing Specialist is responsible for ensuring accurate and compliant billing for clinical trials including building budget schedules and reports within the Clinical Trial Management System, tracking and reconciling payments, ensuring compliance of regulatory requirements for invoicing, and providing accurate tracking for payment reconciliation and revenue reporting.SECTION 2: Duties and Responsibilities (Responsibilities necessary to accomplish job functions)Build and maintain accurate billing plans within the Clinical Trial Management System.Ensure compliance with billing processes and procedures within the Clinical Trial Management System and study contracts.Generate and submit invoices according to contract terms and billing schedules.Reconcile payments received against study milestones and invoiced amounts.Investigate and resolve billing discrepancies.Monitor accounts receivable and follow up on outstanding invoices.Collaborate with internal contract and study teams to interpret clinical trial budgets, payment terms, and payments.Track study revenue against budget to identify discrepancies.Ensure billing practices comply with federal state and local regulations.Prepare financial reports related to study performance.Serve as point of contact for billing-related inquires.Maintain audit-ready documentation supporting all billing activities.Assist with internal and external financial audits.Stay current on OIG/CMS guidance related to clinical trial billing compliance and the Anti-Kickback Statute as it pertains to research payments.Collaborate with clinical research, finance, and leadership teams.Performs other duties that may be necessary or in the best interest of the organization.Adheres to all safety policies and procedures in performing job duties and responsibilities while supporting a culture of high quality and great customer service.SECTION 5: Experience RequirementsBachelor's degree preferred in accounting, finance, healthcare administration, or related field.Minimum of 3 years of relevant experience in billing, finance, or accounting. Clinical Research Billing experience preferred.SECTION 6: Knowledge, Skills and Abilities RequirementsDetail oriented, professional attitude, reliableManagement and organizational skills to support the leadership of this functionAbility to follow or provide verbal & written instructions with sufficient grammar and spelling skills to avoid mistakes or misinterpretationsMathematical and/or analytical ability for basic to intermediate problem solvingIntermediate computer operationProficiency with Microsoft Excel, Word, and OutlookFamiliarity with Phase 1-4 Trials is strongly preferredKnowledge of clinical trial budgeting, invoicing, and financial reconciliation.Logical and Critical thinking skillsInterpersonal skills to support customer service, functional, and team mate support needsKnowledge of state and federal regulations for this position; general understanding of HIPAA guidelinesSECTION 7: Supervisory Responsibilities:This position has no supervisory responsibilities.