Clinical Recruiter

Aim Trials; California; Remote; USD 34,000 - 55,000; Part time

Job summary

AIM Trials is seeking a part-time Clinical Recruiter for a remote role supporting recruitment across our mental health and general medicine studies. You will contact potential participants, screen for eligibility, and coordinate scheduling while maintaining compliant, confidential records.

Ideal candidates have 1–2+ years in patient recruitment at clinical sites, strong communication skills, and experience with CRIO/CTMS systems.

Qualifications

• 1 to 2+ years of patient recruitment experience at a clinical research site or a site network.
• Demonstrated skills in patient outreach, recruitment, and relationship-building in healthcare or clinical research.
• Strong communication, active listening, and interpersonal skills with ability to explain complex information clearly.
• Organizational and time-management skills across multiple studies and keeping accurate records.
• Basic understanding of clinical trial processes, informed consent, and confidentiality.
• Empathetic approach to mental health and general medicine populations.
• Proficiency with computer systems; experience with recruitment platforms or CTMS like CRIO is a plus.
• Healthcare, psychology, or related field coursework preferred.
• Prior experience in clinical research, patient coordination, or medical office administration beneficial.

Responsibilities

• Call, text and follow up with prospective participants from digital campaigns, referrals and our patient database.
• Respond to new web leads and inbound inquiries quickly during your shift. Speed to contact matters.
• Phone-screen patients with study-specific scripts: diagnosis, current and past medications, location and availability.
• Collect treating provider information and get the medical records release signed so records retrieval can start right away.
• Book screening visits for patients who pass the phone screen and confirm upcoming appointments to reduce no-shows.
• Re-engage past and inactive patients who may fit new studies.
• Log every contact attempt, screen outcome and appointment in our in-house CRM and in CRIO, accurately and the same day.
• Flag clinical questions to the site team. QA and clinical staff review records and make the final call.

Skills

Patient recruitment

Relationship-building

Communication

Time management

Clinical trials

Ethics/regulatory

CRIO/CTMS

Healthcare background

Education

Healthcare or psychology coursework preferred

Tools

CRIO/CTMS

Job description

Company Description

AIM Trials is a local clinical research company conducting mental health and general medicine trials for adults and children across the Dallas-Fort Worth area. The organization is known for delivering high-quality patient services and sponsor support with a strong commitment to dedication, efficiency, and empathy. AIM Trials conducts Phase I-IV clinical studies across a wide range of therapeutic areas, including internal medicine, allergy, asthma, immunology, cardiology, dermatology, neurology, pediatrics, psychiatry, oncology, vaccines, and men's and women's health.

Role Description

The Clinical Recruiter is a part-time remote role.

• Call, text and follow up with prospective participants from digital campaigns, referrals and our patient database.
• Respond to new web leads and inbound inquiries quickly during your shift. Speed to contact matters.
• Phone-screen patients with study-specific scripts: diagnosis, current and past medications, location and availability.
• Collect treating provider information and get the medical records release signed so records retrieval can start right away.
• Book screening visits for patients who pass the phone screen and confirm upcoming appointments to reduce no-shows.
• Re-engage past and inactive patients who may fit new studies.
• Log every contact attempt, screen outcome and appointment in our in-house CRM and in CRIO, accurately and the same day.
• Flag clinical questions to the site team. You are not making eligibility decisions or giving medical advice; our QA and clinical staff review records and make the final call.

Hand off a short end-of-shift summary so the day team knows what is pending

Qualifications

• 1 to 2+ years of patient recruitment experience at a clinical research site or a site network
• Demonstrated skills in patient outreach, recruitment, and relationship-building, preferably in a healthcare or clinical research setting.
• Strong communication, active listening, and interpersonal skills, with the ability to explain complex information in a clear and respectful manner.
• Organizational and time-management skills, including managing multiple studies, tracking patient status, and maintaining accurate records.
• Basic understanding of clinical trial processes, informed consent, and confidentiality, with a commitment to ethical and regulatory standards.
• Comfort working with diverse populations, including pediatric and adult participants, and an empathetic approach to mental health and general medicine conditions.
• Proficiency with computer systems and data entry tools; experience with recruitment platforms or CTMS systems like CRIO is a plus.
• Coursework or degree in healthcare, psychology, social work, or related field is preferred.
• Prior experience in clinical research, patient coordination, or medical office administration is beneficial.