Clinical Project Managers

Utah; Salt Lake City (UT); Hybrid; USD 47,000 - 77,000; Full time

Job summary

The Division of Hematology, Oncology, and BMT at the University of Utah Spencer F. Eccles School of Medicine is seeking a Clinical Project Manager to coordinate pediatric oncology studies from post-initiation.

You will prepare consent documents, QoL questionnaires, laboratory orders, and maintain records to ensure adherence to protocols and regulatory standards. This is a full-time role located on campus with occasional travel to Lehi.

Qualifications

• Coordinate all aspects of clinical studies after study initiation for the pediatric oncology team.
• Prepare study-related documentation such as approved informed consent documents, quality of life questionnaires, and laboratory orders.
• Maintain required records and ensure compliance with protocols and regulatory requirements.

Responsibilities

• Coordinate patient recruitment and enrollment for clinical trials with investigators and study teams.
• Record patient registration in management systems (EPIC, Oncore, RedCap, iMedidata Rave).
• Ensure study budgets, timelines, and regulatory requirements are met.

Job description

Pay Rate Range: $46,584 - $76,593

Full Time: Full Time

Standard Hours per Week: 40

Location: Campus

City: Salt Lake City, UT

Work Schedule Summary: Monday – Friday, between 8:00 a.m. – 5:00 p.m. Hours may vary based on operational needs.

Telework: Opportunities for a hybrid two-day weekly telework schedule may be considered after the initial training period, provided the arrangement is supported by operational needs and individual performance. Telework arrangements are not guaranteed and may be modified or discontinued at any time based on business requirements or performance. Employees approved for hybrid telework must provide their own private workspace, secure internet connection, and demonstrate the ability to work independently.

Job Summary

The Division of Hematology, Oncology, BMT has an immediate opening for a Clinical Project Manager in the Department of Pediatrics at the University of Utah Spencer F. Eccles School of Medicine. This position will be responsible to coordinate all aspects of clinical studies from after study initiation for the pediatric oncology team. Participate in site initiation visits. Prepare study-related documentation such as approved informed consent documents, quality of life questionnaires, and laboratory orders, according to the protocol. Maintain required records and ensure compliance with protocols, regulatory regulations, and overall clinical objectives. Record patient registration in management systems, including EPIC , Oncore, RedCap, and iMedidata Rave. Utilize project management methodologies, coordinate with cross-functional teams, resolve issues within the clinical study, and ensure that all targets, timelines, budgets, and requirements are met.

This position may require occasional travel to our Lehi location. Clinical trials are often the standard of care for pediatric, adolescent, and young adult oncology patients, making this role vital not only to division operations but more importantly to the patients and families we serve.

Department Summary

The Department of Pediatrics is the second largest department in the University of Utah School of Medicine and one of the largest pediatric departments in the country. We are committed to improving the lives of children through excellence in advocacy, education, research, and clinical care. For more information about the Department of Pediatrics, visit http://medicine.utah.edu/pediatrics/. Mutual respect and appreciation are highly valued in the department.

Benefits Summary

• Excellent health care coverage at affordable rates (see the Summary Comparison for more information)
• 14.2% retirement contributions
• Generous paid leave time
• 11 paid Holidays per year
• 50% tuition reduction for employees, spouses, and dependent children
• Flex spending accounts
• University provided basic employee life insurance coverage equal to a salary of up to $25,000
• Variety of elective insurance coverage, including life insurance, short and long-term disability, accidental death & dismemberment, accident, critical illness, hospital indemnity, and pet.
• Free transit on most UTA services
• Employee discounts on a variety of products and services, including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
• Professional development opportunities

Employee Health Requirements

This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Responsibilities

Coordinate all aspects of clinical studies after study initiation for the pediatric oncology team. Prepare study-related documentation such as approved informed consent documents, quality of life questionnaires, and laboratory orders, according to the protocol. Maintain required records and ensure compliance with protocols, regulatory regulations, and overall clinical objectives. Record patient registration in management systems, including EPIC , Oncore, RedCap, and iMedidata Rave. Utilize project management methodologies, coordinate with cross-functional teams, resolve issues within the clinical study, and ensure that all targets, timelines, budgets, and requirements are met.

Essential Functions

1. Coordinate patient recruitment, screening, eligibility verification, informed consent, and enrollment for clinical trials in collaboration with investigators and study teams.
2. Coordinate protocol-required study visits, procedures, and participant care activities from consent through study completion; prepare and maintain accurate study documentation and records.
3. Coordinate the collection, processing, and shipment of protocol-required specimens, pathology materials, imaging, and patient-reported outcomes in accordance with study and regulatory requirements.
4. Identify, document, and report adverse events, serious adverse events, and safety concerns in collaboration with investigators.
5. Maintain current knowledge of assigned protocols and communicate regularly with investigators, study teams, sponsors, coordinating centers, and consortia regarding enrollment, study progress, protocol updates, and issue resolution.
6. Ensure the accuracy, completeness, and timeliness of clinical trial data through data entry, validation, reconciliation, query resolution, and maintenance of inspection-ready documentation.
7. Ensure protocol compliance through quality control activities, documentation review, deviation reporting, regulatory reporting, and support of audits, monitoring visits, and regulatory inspections.
8. Ensure accurate routing of research-related charges in accordance with institutional and study-specific billing requirements.
9. Provide cross-coverage and support for team functions as needed and perform other duties as assigned.

The following job levels and associated pay rates will be considered based on job placement. Final placement, including the corresponding pay rate, will be determined by the department in alignment with business needs and budget considerations.

Clinical Project Manager, I

Requires basic skill set and proficiency. Conduct work assignments as directed. Closely supervised with little latitude for independent judgment.

Requires a bachelor’s (or equivalency) with up to 2 years of directly related work experience or a master’s (or equivalency) degree.

This is an Entry-Level position in the General Professional track.

Clinical Project Manager, II

Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.

Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

This is a Developing-Level position in the General Professional track.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Clinical Project Manager, I: Requires a bachelor’s (or equivalency) with up to 2 years of directly related work experience or a master’s (or equivalency) degree.

Clinical Project Manager, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

Preferences

• At least 2 years of directly related work experience (or equivalency).
• ACRP / SOCRA Certification.

Type

Benefited Staff

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

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