Clinical Project Assistant

Baim Institute for Clinical Research; Boston (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

The Baim Institute for Clinical Research in Boston seeks a Clinical Project Assistant, Safety Services to support CEC and DMC project teams. You will coordinate meetings, track trial metrics, manage study documents from start-up through closure, and assist the Senior Director of Safety Services while working in a fast-paced environment.

Responsibilities include preparing meeting materials, recording minutes, maintaining ISFs and subject diaries, coordinating investigator payments, and ensuring

Qualifications

• Bachelor’s degree is required.
• Clinical research experience preferred.
• Strong organizational and communication skills.

Responsibilities

• Provide study related administrative assistance to CEC and DMC project teams.
• Coordinate internal and external meetings, including agenda topics and minutes.
• Manage tracking tools to support trial metrics for team leaders (Project Managers and team members).
• Provide coordination and manage timelines for limited-service engagements.
• Organize and maintain inventory of project supplies.
• Coordinate printing and distribution of study materials (e.g., ISFs, subject diaries).
• Coordinate investigator payment process.
• Demonstrate ability to multi-task in a fast-paced environment.
• Must be detail-oriented with strong prioritization and adaptability.
• Proficiency in Word, Excel, PowerPoint, and Outlook; work independently and in a team.

Skills

Meeting coordination

Document management

Multi-tasking

MS Office proficiency

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

The Clinical Project Assistant, Safety Services will provide project support and coordination to the CEC and the DMC project teams to ensure the successful execution of the study. Activities may include but are not limited to coordinating, attending and taking meeting minutes, coordinating, tracking, and organizing various study-related documents from study start-up through study closure. Work closely under the guidance of the Senior Director of Safety Services and will assist the project team members.

Primary Duties and Responsibilities:

• Provide study related administrative assistance to the CEC and the DMC Project Teams, such as, but not limited to:
• Coordinate internal and external meetings, including compiling agenda topics, preparation of required meeting materials and recording minutes
• Manage tracking tools to support management of trial metrics for the team leaders, such as Project Managers and project team members.
• Provide coordination and manage timelines for Baim limited-service engagements
• Organize and maintain inventory of project supplies
• Coordination of additional study tasks, as needed, including communications with Project Managers and Clinical Specialists.
• Coordinate printing and distribution of study materials, such as, not limited to, printing of, subject diaries, and Investigator Study Files (ISFs)
• Coordinate investigator payment process
• Motivated individual with ability to multi-task and work in a fast-paced environment.
• Must be detail-oriented, sense of urgency, organization and prioritization skills.
• Must have the adaptability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Work independently and in a team environment

Requirements:

Education:

Required: Bachelor’s Degree

Yrs. of related experience:

Required: None

Preferred: Clinical Research/Trial experience