Administrative Assistant - OBGYN

The Medical College of Wisconsin, Inc.; United States; On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Excellent health coverage

Tuition reimbursement

403B retirement plan

Competitive vacation and paid holidays

Parental leave

EFAP

Pet insurance

On-campus fitness facility

Employee discounts

Job summary

The Medical College of Wisconsin, Inc. is seeking an administrative assistant to support a busy office under general supervision, performing routine clerical tasks and applying policies.

The role emphasizes accuracy, organization, and professional communication. Responsibilities include composing correspondence, answering calls, gathering data for reports, calendar management, credentialing and onboarding support, and processing basic payments, while ensuring records comply with regulatory

Qualifications

• High school diploma required.
• Appropriate experience may be substituted for education on an equivalent basis.

Responsibilities

• Prepare and compose correspondence, reports, memoranda, and other documents using basic and more advanced functions of computer applications and software packages.
• Answer and relay telephone calls, resolve routine inquiries, and take appropriate messages.
• Gather information needed to compile and prepare reports from multiple sources following a predetermined reporting schedule.
• Coordinate and maintain calendar of events, appointments, meetings, and travel itineraries for assigned staff.
• Facilitate and maintain provider credentialing and onboarding.
• Assist providers in annual licensing, accreditation, privileging, etc.
• Process basic payment requests, requisitions, and invoices.
• Maintain records and file system to effectively manage information following regulatory guidelines.
• Respond to various situations in the work of the division or department.
• Other duties as assigned.

Skills

Computers

Clerical Procedures

Customer Service

Collaboration

Information Management

Organization

Time Management

Interpersonal Skills

Communication Skills

Problem Solving

Education

High school diploma

Job description

Summary

Under general supervision, perform routine administrative duties requiring general knowledge of organizational policies and procedures.

Primary Responsibilities

• Prepare and compose correspondence, reports, memoranda, and other documents using basic and more advanced functions of computer applications and software packages.


• Answer and relay telephone calls, resolve routine inquiries, and take appropriate messages.


• Gather information needed to compile and prepare reports from multiple sources following a predetermined reporting schedule.


• Coordinate and maintain calendar of events, appointments, meetings, and travel itineraries for assigned staff.


• Facilitate and maintain provider credentialing and onboarding.


• Assist providers in annual licensing, accreditation, privileging, etc.


• Process basic payment requests, requisitions, and invoices.


• Maintain records and file system to effectively manage information following regulatory guidelines.


• Respond to various situations in the work of the division or department.


• Other duties as assigned.

Knowledge – Skills – Abilities

Knowledge of Computers Clerical Procedures Customer Service Standards Collaboration and Information Management. Organization Time Management Interpersonal, Communication, and Problem Solving Skills.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: High school diploma

Minimum Required Experience: 3 years of experience #LI-SN1

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.


• Along with Flexible Spending options


• 403B


• Retirement Package


• Competitive Vacation and Paid Holidays offered


• Tuition Reimbursement


• Paid Parental Leave


• Employee & Family Assistance Program (EFAP)


• Pet Insurance


• On campus Fitness Facility, offering onsite classes


• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview For a full list of positions see: MCW Careers

Values

• Caring


• Collaborative


• Curiosity


• Inclusive


• Integrity


• Respect

We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based on a protected characteristic.

About Us

Together, we can build a healthier world. A student, an educator, a scientist and a community leader — alone, they can do many things. Together, the question isn’t what they can do, but what can’t they. The Medical College of Wisconsin (MCW) brings together the most inquisitive, passionate minds in science, medicine, education and community engagement to tackle today’s toughest challenges in health and society. Academic medicine is at the center of where scientists, physicians and students work hand-in-hand with the community to ask the most important questions and fuel the cycle of innovation that shapes the future of medicine. Medical College of Wisconsin The tireless pursuit of knowledge and the power of academic medicine is at the core of everything we do at MCW. Bringing together the world’s top scientists and clinicians, inspired students and invested communities, we are driven to solve the most complex challenges in health and society. With around 1,600 full-time and part-time faculty and approximately 3,500 full-time employees, MCW is home to a diverse group of thought leaders working in collaboration to pioneer pathways to a healthier world and drive a continuous cycle of life-changing discovery.