Clinical Program Assistant

Seacoast Mental Health Center Career Center; Portsmouth (NH); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Health and dental plans

Retirement account match

Job summary

Seacoast Mental Health Center, Inc. is hiring a Program Assistant for an in-office role.

You will provide general administrative support to clinical teams and assist with maintaining patient data in the EHR, including admissions, discharges, and documentation. Responsibilities include troubleshooting the EHR, reporting issues to leadership, attending team meetings, and helping with data collection for monthly reports and state/agency projects.

Qualifications

• High school diploma or equivalent required.
• Minimum of two years of relevant administrative experience.
• Strong data entry accuracy and organizational skills required.
• Knowledge of Microsoft Excel required.

Responsibilities

• Provide general administrative support and Quality Assurance oversight to clinical teams.
• Assist clinical staff with maintaining patient information in the EHR, including admissions, discharge, eligibility, diagnoses, and documentation.
• Assist with EHR troubleshooting and problem resolution.
• Report recurring issues to the Clinical Supervisor and QA VP for review and follow-up.
• Attend clinical team meetings; document announcements and distribute minutes; attend meetings as requested.
• Collect clinician productivity logs and calculate total hours for monthly reporting.
• Assist department heads with data collection and special projects for state or agency purposes.
• Print and mail group therapy materials to patients in a timely manner.
• Crosstrain in all program assistant functions and provide coverage as needed.
• Perform other duties consistent with training and experience.

Skills

Data entry

Organizational skills

Administrative experience

MS Excel

Education

High school diploma or equivalent

Tools

Microsoft Excel

Job description

Interested in a rewarding job and a supportive culture and being part of an organization that rates the highest in the state for consumer satisfaction? Seacoast Mental Health Center, Inc. has an opening for a Program Assistant. This is an in-office position.

Minimum Education/Experience Requirements:

• High school diploma or equivalent required.
• Minimum of two years of relevant administrative experience.
• Strong data entry accuracy and organizational skills required.
• Knowledge of Microsoft Excel required.

Tasks:

1. 1. Provide general administrative support and Quality Assurance oversight to clinical teams.
2. 2. Assist clinical staff with maintaining patient information in the electronic health record (EHR), including but not limited to program admission and discharge, eligibility, treatment team configuration, diagnoses, and other required documentation.
3. 3. Assist with EHR troubleshooting and problem resolution.
4. 4. Report recurring issues to the Clinical Supervisor and Quality Improvement (QI) VP for review and follow‑up.
5. 5. Attend designated clinical team meetings; document announcements and discussions led by the clinical manager; distribute meeting minutes; and attend additional meetings as requested.
6. 6. Collect clinician productivity logs and calculate total hours for monthly reporting.
7. 7. Assist department heads and/or team managers with data collection and special projects for state or agency purposes.
8. 8. Print and/or obtain group therapy materials and ensure they are mailed to patients in a timely manner.
9. 9. Crosstrain in all program assistant support functions and provide coverage as needed.
10. 10. Performs other related duties consistent with employee's training and experience as assigned.

Seacoast Mental Health Center, Inc. offers a generous compensation package including paid time off, health and dental plans, retirement account match, etc. We are an Equal Opportunity Employer, and we value the diversity of our community.