Clinical Placement Specialist

Pepperdine University; Calabasas (CA); On-site; USD 37,000 - 41,000; Full time

Job summary

Pepperdine University is seeking a Clinical Placement Specialist to manage administrative, compliance, and logistical tasks for student clinical placements in the School of Nursing. You will oversee Complio, CORE-ELMS, and data integrity, ensuring regulatory compliance and timely graduation readiness.

Reporting to the Director of Clinical Academic Practice Partnerships, you will liaise with clinical partners, maintain BRN standards, and support accreditation and partnership events.

Qualifications

• Bachelor's degree required.
• 2+ years of experience in an administrative support or data coordination role.
• 3 years of experience in higher education, nursing programs, or healthcare administration (preferred).
• Experience with complex student tracking databases, CRMs, or electronic tracking portals (preferred).
• Strong attention to detail and ability to identify missing/expired documentation.
• Confidentiality per FERPA and HIPAA standards; strong written communication.

Responsibilities

• Manage student document logistics and audit-ready onboarding packets.
• Audit records against BRN criteria and hospital systems.
• Coordinate facility paperwork, EMR access, and badging.
• Serve as primary Complio administrator and monitor expiration dates.
• Manage CORE-ELMS as a super-user: schedules, cohorts, and hour logs; track agreements and renewals.
• Build/distribute/track clinical site, preceptor, and student evaluations in CORE-ELMS; handle tech issues.
• Act as main contact for students/adjunct faculty with Complio and CORE-ELMS issues.
• Monitor regional placement portals and submit finalized rosters and compliance docs via myClinicalExchange.
• Assist with data collection for accreditation and regulatory reporting; support partnership events.

Skills

Administrative support

Data coordination

FERPA HIPAA compliance

Education

Bachelor's degree

Tools

Complio

CORE-ELMS

myClinicalExchange

CRM software

Job description

This Clinical Placement Specialist is responsible for managing the essential administrative, compliance, and logistical operations required for student clinical placements within the School of Nursing. Reporting to the Director of Clinical Academic Practice Partnerships, this role ensures data integrity and manages key software platforms, and effectively manages Complio and CORE-ELMS to support the School of Nursing’s ongoing operational efficiency, regulatory compliance, and clinical placement requirements. This position directly advances the University's strategic plan by supporting Student Success, effectively removing administrative barriers to ensure students are prepared for timely graduation and NCLEX-RN licensure readiness. The Specialist fosters academic excellence and community service by acting as a liaison between the University and clinical partners, maintaining rigorous compliance with California Board of Registered Nursing (BRN) standards to uphold the institution's commitment to developing skilled, compassionate nurse leaders.

Duties

• Manage student document logistics (immunizations, drug screens, certifications, background checks) to prepare audit-ready onboarding packets.
• Audit records against criteria for hospital systems and the California Board of Registered Nursing (BRN).
• Coordinate facility-specific paperwork, EMR access requests, and badging.
• Serve as primary administrator for Complio, monitoring student profiles, flagging records, and alerting students and faculty about expiration dates to maintain compliance.
• Manage CORE-ELMS as a super-user:
  • Input schedules, build cohorts, and monitor clinical hour logs.
  • Maintain administrative data for Clinical Affiliation Agreements in CORE-ELMS and track renewals.
  • Build/distribute/track the completion of clinical site, preceptor, and Student evaluations through CORE-ELMS and compile summary data.
  • Act as the main point of contact for students and adjunct faculty facing technical issues or access errors within Complio and CORE-ELMS.
• Act as the primary operator for regional placement portals.
• Routinely monitor CCPS for approved, pending, or dropped placement slots, and utilize myClinicalExchange to submit finalized student rosters and required compliance documents directly to matching hospital units.
• Assist the Director of Clinical Academic Practice Partnerships with data collection for accreditation and regulatory reporting.
• Support major partnership events or meetings.
• Provide support for major partnership events or meetings.
• Perform other administrative and data-focused duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor's degree.
• 2 or more years of experience in an administrative support or data coordination role.

Preferred:

• 3 years of experience in an administrative support or data coordination role within higher education, nursing programs, or healthcare administration.
• Proven, hands-on experience utilizing complex student tracking databases, customer relationship management (CRM) software, or electronic tracking portals.
• Exceptional attention to detail with the ability to identify missing or expired documentation.
• Strong written communication skills for coordinating student compliance.
• A demonstrated commitment to maintaining strict confidentiality in accordance with FERPA and HIPAA standards.
• Direct experience with Complio and CORE-ELMS.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $27.40 - $30.28 per hour

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.