Clinical Ops Coordinator- Flexible Schedule-Adult Neuro Rehab

Collage-Rehabilitation-Partners; Johns Creek (GA); Hybrid; USD 55,000 - 73,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) plan

Tuition assistance

Referral bonus

Job summary

Learning Services, A Collage Rehabilitation Partner in Johns Creek, GA seeks a Clinical Operations Coordinator to bridge clinical support and scheduling for adult neurorehabilitation. You will assist clients with daily goals and manage staff grids, training, and treatment plan adherence.

Flexible schedule, full-time role with evening and weekend shifts. Ideal candidates have healthcare administration experience, strong Excel skills, and a collaborative mindset to empower multidisciplinary teams.

Qualifications

• Advanced proficiency in Microsoft Excel, database entry/management, word processing, and electronic scheduling systems.

Responsibilities

• Direct Client Support & Care Implementation: Provide minimum to maximum assistance or supervision to promote client success in daily living tasks, hygiene routines, meal planning/prep, apartment upkeep, budgeting/money management, pedestrian safety, and recreational or vocational activities.
• Rehabilitation Exercises: Assist clients with physical therapy routines, visual exercises, walking programs, and transportation training according to their individual treatment plans.
• Behavioral & Physical Health Monitoring: Recognize changes in clients’ physical, medical, emotional, cognitive, or behavioral status and immediately report changes to the clinical team.
• Core Care Competencies: Maintain proficiency in medication administration, safe client transfer techniques, medical procedures, job coaching, and client transportation.

Skills

Microsoft Excel

Database entry/management

Word processing

Electronic scheduling systems

Education

High school diploma

Associate’s or Bachelor’s degree in Healthcare, Human Services, or Business Administration

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time P3 - Professional Johns Creek, GA, US 2 Attachments

Clinical Operations Coordinator – Adult Neurorehabilitation

Location: Johns Creek, GA

Company: Learning Services, A Collage Rehabilitation Partner

Employment Type: Full-Time

Schedule: Flexible Schedule

Ready to make a meaningful impact? Join a dynamic organization that provides exceptional neurological rehabilitation to adults with brain injuries.

For over 35 years, Collage Rehabilitation Partners has partnered with patients, families, and funders across the country to move lives forward. Known by our trusted names across the country—Learning Services, ReMed, Tree of Life, Collage Home & Community Rehabilitation Partners, and Collage Nursing & Homecare Partners we are one unified company on a single mission: delivering specialized, expert neurorehabilitation from inpatient facilities to home-based care. Same exceptional care, same dedicated teams—fully connected.

Step into a career and join a team whose mission is to move lives forward every day!!

About the Role

The Clinical Operations Coordinator plays a vital role that bridges clinical support and operational scheduling. This position is responsible for directly supporting clients with daily rehabilitation goals while managing staff scheduling grids, training direct care staff, and ensuring client treatment strategies are consistently carried out—with a primary focus on evening and weekend shifts.

Key Responsibilities

Direct Client Support & Care Implementation

• Direct Care & Daily Living: Provide minimum to maximum assistance or supervision to promote client success in daily living tasks, hygiene routines, meal planning/prep, apartment upkeep, budgeting/money management, pedestrian safety, and recreational or vocational activities.
• Rehabilitation Exercises: Assist clients with physical therapy (PT) routines, visual exercises, walking programs, and transportation training according to their individual treatment plans.
• Behavioral & Physical Health Monitoring: Recognize changes in clients’ physical, medical, emotional, cognitive, or behavioral status and immediately report changes to the clinical team. Skillfully support clients through challenging situations (e.g., activity, strategy, or medication refusals).
• Core Care Competencies: Maintain proficiency in medication administration, safe client transfer techniques, medical procedures, job coaching, and client transportation.

Staff Training & Clinical Carry-Over

• Training & Mentorship: Train, observe, and mentor facilitators to ensure client strategies and systems are correctly maintained across all shifts.
• Onboarding & Annual Compliance: Coordinate shadowing schedules for new hires and oversee required annual staff observations (such as DPW Medication Observations).
• Cross-Team Collaboration: Work closely with Lead Facilitators, Clinical Specialists, Site Managers, and therapists to evaluate, implement, and give feedback on treatment plan effectiveness.

Operations, Grid Management & Scheduling

• Master Grid Management: Build, manage, and modify weekly staff work grids and client activity schedules using Microsoft Excel and internal client information systems.
• Efficiency & Budget Optimization: Integrate therapist, nursing, RCM, and facilitator schedules to maximize direct care hours while adhering strictly to budgeted hours set by the Operations or Site Manager.
• Quality Assurance (QA): Verify that client weekly schedules align with staff work grids and conduct routine checks to ensure staff follow through on grid assignments.
• Emergent Schedule Modifications: Adjust daily staff grids (day and evening shifts) in response to call-outs, client appointment changes, or emergency staffing needs.
• Resource Coordination: Coordinate house/apartment staff, vehicles, and transportation schedules for maximum operational efficiency.

Qualifications & Requirements

• Education: High school diploma required; Associate’s or Bachelor’s degree in Healthcare, Human Services, or Business Administration preferred.
• Experience: 3 to 5 years of healthcare experience with strong administrative and office management skills. Experience in neurological rehabilitation or residential care is strongly preferred.
• Technical Skills: Advanced proficiency in Microsoft Excel, database entry/management, word processing, and electronic scheduling systems.
• Key Competencies: Exceptional time management, organizational skills, problem-solving ability, and clear communication with multi-disciplinary care teams.
• Driving Requirements: Valid driver’s license with a record of responsible driving is required.
• Physical Requirements: A bility to lift up to 50 lbs.

Benefits & Compensation

• Healthcare: Comprehensive Medical, Dental, and Vision coverage.
• Retirement & Security: 401(k) plan and short/long-term disability options.
• Professional Growth: Tuition Assistance programs, continuing education support, and leadership retreats.
• Incentives: Employee Referral Bonus program.

Collage Rehabilitation Partners is an Equal Opportunity Employer.