Clinical Operations Senior Manager

Hey Jane; Salem (OR); Remote; USD 135,000 - 165,000; Full time

Benefits offered by this job

Equity

Unlimited PTO

Health insurance

Annual learning stipend

Job summary

Hey Jane in the United States seeks a Senior leader to build and own Clinical Operations from the ground up. The role spans strategy, playbooks, and scalable processes across 24+ states, including licensing and credentialing controls.

You will partner with Product and clinical leadership to drive staffing, scheduling, and operational excellence via scalable systems. Offering a strong equity component, the position emphasizes an escalation playbook, payroll design input, and cross-functional

Qualifications

• 5+ years in clinical operations, clinical leadership, healthcare administration, or related operational role
• Ability to turn ambiguous priorities into a clear working plan and keep it on track
• Comfort with scheduling, EHR, and clinical ops systems; quick to learn AI and data/analytics tools
• Fluency translating priorities (OKRs, quarterly plans) into executables for a team
• Value decision boundaries between operational vs clinical decisions
• Ability to design and implement playbooks and scale by letting others run day-to-day
• Strong cross-functional partnership with Product and clinical leadership
• Accountability mindset for catching problems early and stepping in when needed
• Comfort building structures across 24+ states with licensing and coverage constraints

Responsibilities

• Own the Clinical Ops quarterly roadmap translating priorities into a plan and visible progress
• Partner on scaling the care model projects and capacity-model support
• Build and own the operational escalation playbook for on-call and scheduling
• Assist in designing clinical payroll processes; ensure ongoing review and approvals
• Own licensing & credentialing prioritization
• Own the SOP library and audit/review process with cross-team training material
• Coordinate feature launches ensuring staff understand changes
• Partner with Clinic leadership to recruit, hire, and retain clinicians

Skills

Clinical operations leadership

Strategic planning

Cross-functional partnering

EHR systems

AI & data analytics tools

OKRs to execution

Problem-solving under complexity

Tools

Scheduling systems

EHR systems

Analytics tools

Job description

Unless otherwise noted, all positions are fully remote with work permitted from the following states: CA, CO, IL, MA, MD, NJ, NY, OR, and WA.

We are living through a pivotal moment for reproductive and sexual health- and Hey Jane is uniquely positioned to help. From day one, we've been committed to providing safe, discreet medication abortion treatment- and have helped more than 100,000 people get the care they need. Today, we offer a range of reproductive and sexual health care services from the comfort and convenience of your phone. Our in-house clinical care team, composed of board certified doctors, advanced practice clinicians, nurses, and patient care advocates, is just a text message away. We're committed to helping our patients get safe, discreet, judgment-free virtual health care, from a team that truly cares. Hey Jane is the first and largest virtual medication abortion provider in the US - we've cared for roughly 150,000 patients across 23+ states. As we scale into Medicaid, new states, and new care channels, we're building out Clinical Operations as its own function, and we want someone to own its foundation from the ground up.

You are

• 5+ years of experience in clinical operations, clinical leadership, healthcare administration, or a related operational role, ideally including some time in a startup or fast-growing environment
• A strong operator who can turn ambiguous priorities into a clear, working plan - and keep it on track over time
• Comfortable working across scheduling, EHR, and other clinical operations systems, and picking up new tools quickly, including AI and data/analytics tools to help drive decisions
• Fluent translating company-level priorities (OKRs, quarterly plans) into a working plan a team can execute against
• Value decision boundaries - you know when something is an operational call you make and when it's a clinical call that belongs to someone else
• Comfortable owning strategy and structure without owning every execution step personally. You build the playbook, someone else runs it day to day - and you step in when the moment calls for it
• A strong cross-functional partner: you'll work closely with Product, clinical leadership, and other experts
• Comfortable being the person accountable when something goes wrong - you build the systems that catch problems early, and you step in when they don't
• Energized by complexity - we operate across 24+ states, each with its own licensing and coverage constraints, and you're comfortable building structure that holds up across all of them

You will

• Roll up your sleeves when the moment asks for it. You are comfortable wearing hats at various levels depending on what the team needs
• Own the Clinical Ops quarterly roadmap: translate company and clinical priorities into a plan and make progress visible to others on a predictable cadence
• Partner on "scaling the care model" projects and capacity-model support - validating and iterating on the assumptions behind clinic staffing and capacity planning
• Build and own the operational escalation playbook - covering on-call, scheduling, and other day-to-day operational fires - executed day to day by the Clinical Operations Specialist
• Help design clinical payroll processes as needed (the Specialist owns ongoing review and approval)
• Own licensing & credentialing prioritization
• Own the SOP library and the audit/review process, and keep cross-team training materials current - teams that do the work author their own SOP content
• Coordinate feature launches so clinic-facing changes land with clarity to staff
• Partner with Clinic leadership to recruit, hire, and retain strong clinical team members

Details

• Compensation: $150,000 + standard equity
• Work location: Possible Health, Inc - CA, CO, IL, MA, MD, NJ, NY, OR, or WA
• PTO: Business and Clinical Leadership - unlimited with 2 weeks notice and approval needed
• Insurance benefits: Health insurance plans through UHC (medical) and Guardian (dental and vision), including HSA and FSA plans
• Annual learning stipend

$150,000 - $150,000 a year

We're an equal opportunity employer committed to building an inclusive environment, and encourage all applicants from every background and life experience.