Clinical Inventory Assistant 3

UC Davis Health; Sacramento (CA); On-site; USD 45,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid Holidays

Job summary

UC Davis Health is seeking an on-site Inventory Specialist for the SC Clinical Inventory Department at the Main Hospital in Sacramento. The role focuses on providing exceptional customer service and ensuring critical OR supplies remain available while maintaining PAR levels and perpetual inventory records.

You will work closely with OR surgeons and nursing staff; manage substitutions, back orders, and discontinued products in collaboration with Purchasing.

Qualifications

• Extensive experience with OR and clinical supplies and substitutions.
• Experience maintaining multiple filing systems and logistics records.
• Proficiency with Word, Excel, Outlook and basic computerized information systems.
• Knowledge of cost-effective material management in OR environments.

Responsibilities

• Oversee clinical inventory control and replenishment (60%).
• Coordinate distribution of materials (25%).
• Support cost containment initiatives (5%).
• Maintain cleanliness and safety in work areas (5%).
• Perform other duties as assigned (5%).

Skills

OR supplies management

Inventory control

Substitutions knowledge

Microsoft Word/Excel/Outlook

English communication

Record-keeping

Lifting/physical work

Tools

Inventory management software

Control logs

Job description

Job Summary

The purpose of this position is to provide customer service and support to Hospital, clinical and operating room operations. Incumbent works directly with OR surgeons and nursing supervisors to ensure critical OR supplies are readily available, and PAR levels are set adequately. Incumbent is also responsible for adding and removing OR supplies to and from our perpetual inventory to supplement fast moving items from depleting and becoming outdated, and notifies OR staff of any supply changes, IE, back orders, overstock, substitute and discontinued products and recommending permanent replacement products in conjunction with the Purchasing Department. Incumbent must independently ensure that tasks are timely prioritized and that all shift - assigned tasks are completed. Special assignments are to be completed if/when regularly scheduled tasks are completed; therefore, incumbent must be self-motivated and in sync with co-workers on project status. Primarily assigned to work the hospital operating departments, the incumbent singularly represents the entire department. Therefore, the individual must serve as a technical expert and perform tasks and possess overall skills and knowledge regarding clinical and operating room medical supplies, patient equipment; patient care organizational information and the resources to draw upon; overall SC Clinical Inventory department general functions

Job Summary

The purpose of this position is to provide customer service and support to Hospital, clinical and operating room operations. Incumbent works directly with OR surgeons and nursing supervisors to ensure critical OR supplies are readily available, and PAR levels are set adequately. Incumbent is also responsible for adding and removing OR supplies to and from our perpetual inventory to supplement fast moving items from depleting and becoming outdated, and notifies OR staff of any supply changes, IE, back orders, overstock, substitute and discontinued products and recommending permanent replacement products in conjunction with the Purchasing Department. Incumbent must independently ensure that tasks are timely prioritized and that all shift - assigned tasks are completed. Special assignments are to be completed if/when regularly scheduled tasks are completed; therefore, incumbent must be self-motivated and in sync with co-workers on project status. Primarily assigned to work the hospital operating departments, the incumbent singularly represents the entire department. Therefore, the individual must serve as a technical expert and perform tasks and possess overall skills and knowledge regarding clinical and operating room medical supplies, patient equipment; patient care organizational information and the resources to draw upon; overall SC Clinical Inventory department general functions

Apply By Date: 11/14/2026 by 11:59PM PST

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Extensive experience with OR and clinical supplies, instrumentation, and equipment and know their applications and suitable substitutions.
• Experience in maintaining multiple filing systems, records, and logistical information is required in this position.
• Experience with and general recognition of medical equipment hospital/clinical setting are required.
• Proficiency in and experience using Microsoft Word, Excel, and Outlook.
• Knowledge of computerized and hard-copy information systems is essential.
• Extensive knowledge of cost-effective material management practices in an OR environment, relative to product storage, distribution methods, product security, receiving goods, selling goods, crediting returns, product integrity for patient use and product substitutions as it relates to clinical inventory items and goods.
• Knowledge and use of basic mathematical calculations, addition, subtraction, multiplication, and division. Skills for accurate calculations of inventory replenishment, weight, units of measure, and package counts are essential.
• Must be able to clearly understand, speak, read, and write English to comprehend and convey instructions on invoices, shipping documents, control logs, inventory sheets, communications systems and general correspondence.
• Strong interpersonal skills to relay instructions and ideas to a diverse audience. Incumbent must be capable of maintaining professional demeanor while working accurately and quickly, handling multiple tasks simultaneously.
• Extensive knowledge and functions related to hospital supply activities is required. This includes distribution logistics, proper documentation, weights and units of measure, and policies and procedures related to product dispersal.
• Strong working knowledge of linen and medical/surgical supplies; know their applications and suitable substitutions.
• Incumbent must be capable of making logical and sound decisions and knowing when limits of personal authority and resourcefulness have been reached. Must recognize when to act independently or when to seek proper authority or involve other resources to solve a situation.
• Ability to safely perform physical work, use proper lifting and material-handling techniques and maneuver equipment in confined spaces.
• Ability to work effectively under stress and changing workloads.

Preferred Qualifications

• Knowledge and understanding of UC policies and procedures applicable to the receiving and processing of hospital supply-related materials are extremely important to this position.
• Demonstrated knowledge of principles relating to planning, organizing, and controlling is desired for this position.

Key Responsibilities

• 60% - CLINICAL INVENTORY CONTROL & REPLENISHMENT
• 25% - DISTRIBUTION OF MATERIALS
• 5% - COST CONTAINMENT
• 5% - CLEANLINESS & SAFETY
• 5% - OTHER DUTIES

Department Overview

Among primary functions, the SC Clinical Inventory Department is responsible for the maintenance of back-up patient care, clinical and operating room inventory supplies; tracking; delivery of equipment, gases and medical supplies; par stocking programs and audit-ready record keeping.

POSITION INFORMATION

• Salary or Pay Range: $32.59 - $40.52
• Salary Frequency: Hourly
• Salary Grade: 279
• UC Job Title: HOSP BLANK AST 3
• UC Job Code: 009251
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8HR, Variable
• Location: Main Hospital (HSP001)
• Union Representation: EX-Patient Care Technical
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well‑being resources and programming to support thriving in all aspects of employee’s lives
• On‑site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Continuous 6 to 8+ Hours
• Walking - Continuous 6 to 8+ Hours
• Sitting - Continuous 6 to 8+ Hours
• Lifting/Carrying 0-25 Lbs - Continuous 6 to 8+ Hours
• Lifting/Carrying 26-50 lbs - Continuous 6 to 8+ Hours
• Lifting/Carrying over 50 lbs - Continuous 6 to 8+ Hours
• Pushing/Pulling 0-25 Lbs - Continuous 6 to 8+ Hours
• Pushing/Pulling 26-50 lbs - Continuous 6 to 8+ Hours
• Pushing/Pulling over 50 lbs - Continuous 6 to 8+ Hours
• Bending/Stooping - Continuous 6 to 8+ Hours
• Squatting/Kneeling - Continuous 6 to 8+ Hours
• Twisting - Continuous 6 to 8+ Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Occasional Up to 3 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Occasional Up to 3 Hours
• Loud noise levels - Continuous 6 to 8+ Hours
• Marked changes in humidity or temperature - Continuous 6 to 8+ Hours
• Microwave/Radiation - Occasional Up to 3 Hours
• Extreme Temperatures - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Continuous 6 to 8+ Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Continuous 6 to 8+ Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Continuous 6 to 8+ Hours
• Constant Interaction - Continuous 6 to 8+ Hours
• Customer/Patient Contact - Continuous 6 to 8+ Hours
• Multiple Concurrent Tasks - Continuous 6 to 8+ Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Employee must be able to work occasional overtime. Must be able to work variable hours to provide staff coverage. Must be able to work in varying environmental conditions that include extreme climate changes. Must be able to operate effectively under stressful situations and changing workloads Must be able to lift up to fifty pounds; know and use proper lifting techniques; push/pull and maneuver carts weighing up to six hundred pounds through limited space. Must have stamina to stand and walk for prolonged periods.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks