Clinical Finance Manager

Stanford Reglab; United States; On-site; USD 120,000 - 190,000; Full time

Job summary

Stanford University seeks an experienced Financial Manager 1 to serve as the senior financial and operational partner for the Department of Psychiatry and Behavioral Sciences' Child and Sleep clinical portfolios. This role manages finance staff and leads budgeting, rolling forecasts, compensation, provider productivity, hospital funds flow, and clinical program planning.

The ideal candidate collaborates with division chiefs and finance partners, translates complex data into actionable

Qualifications

• Advanced knowledge of Microsoft Office Suite.
• Knowledge of Oracle or other business financial systems.
• Solid understanding of financial principles.
• Advanced oral and written communication skills.
• Ability to clearly and effectively present information to internal and external audiences, and all levels of management.
• Strong analytical skills to review and analyze complex financial information.
• Strong leadership and management skills with previous experience managing people.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Demonstrated competency in project management of a high volume of work.
• If managing sponsored projects, ability to manage post and pre award administration for sponsored projects within his/her unit.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Demonstrated experience working successfully with PIs, their administrative staff, and the office of sponsored research and external sponsors.
• Demonstrated success in performing meticulous, high quality and compliant work.
• Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources and act like a mentor and resource to others.

Responsibilities

• Manage and develop finance staff supporting the Child and Sleep clinical portfolios, including assignment of work, technical review, coaching, performance management, cross-training and succession coverage.
• Lead annual budgeting, rolling forecasting and ongoing financial management for assigned divisions, programs and clinical activities.
• Advise leadership on financial performance, clinical staffing, faculty deployment, provider productivity, protected time, compensation-related matters, hospital support and program sustainability.
• Direct provider and divisional reporting involving wRVUs, clinical FTE, patient volume, revenue, labor, operating expense, funds flow and margin.
• Resolve complex financial and operational issues involving the Department, School of Medicine, Stanford Health Care, Lucile Packard Children's Hospital, GME and external partners.
• Establish and maintain controls for high-risk or judgment-intensive processes, including cross-entity funding, provider productivity adjustments, faculty effort, trainee expenses and financial transactions.
• Lead financial planning for new or changing clinical programs, including staffing, volume, productivity, revenue, reimbursement, startup funding and post-launch monitoring.
• Improve dashboards, reporting methods, account structures and recurring workflows through standardization, documentation, appropriate automation and clear ownership.
• Represent the Department in internal and external financial discussions and communicate decision-ready recommendations to senior leadership.
• Other duties may also be assigned

Skills

MS Office

Oracle/Finance Systems

Financial Principles

Communication Skills

Data Analysis

Leadership

Project Management

Property Management Knowledge

Sponsored Projects

Procurement Knowledge

Stakeholder Engagement

Education

Bachelor's degree

Job description

Stanford University is seeking an experienced Financial Manager 1 to serve as the senior financial and operational partner for the Department of Psychiatry and Behavioral Sciences' Child and Sleep clinical portfolios. This position manages finance staff and leads complex divisional work involving budgeting and forecasting, faculty and staff compensation, provider productivity and clinical effort, hospital funds flow, protected time, incentive support, clinical program planning, trainee and GME expenses, executive reporting and cross-entity financial operations.

The Clinical Finance Manager works closely with Division Chiefs, faculty leaders, Department administration and finance partners across Stanford Medicine. The position is responsible for translating complex financial, productivity, staffing and operational information into clear recommendations; identifying and resolving issues that cross organizational boundaries; and ensuring that leadership decisions are implemented through accurate budgets, forecasts, dashboards, financial transactions and operating procedures.

The successful candidate will bring strong people-management experience, advanced financial and analytical skills, sound judgment and the ability to operate effectively in a complex academic medical environment. This role requires more than report preparation. The Financial Manager must understand the operational meaning of the data, challenge inconsistencies, quantify risk, recommend solutions and communicate effectively with senior clinical and administrative leaders.

Duties include:

• Manage and develop finance staff supporting the Child and Sleep clinical portfolios, including assignment of work, technical review, coaching, performance management, cross-training and succession coverage.
• Lead annual budgeting, rolling forecasting and ongoing financial management for assigned divisions, programs and clinical activities.
• Advise leadership on financial performance, clinical staffing, faculty deployment, provider productivity, protected time, compensation-related matters, hospital support and program sustainability.
• Direct provider and divisional reporting involving wRVUs, clinical FTE, patient volume, revenue, labor, operating expense, funds flow and margin.
• Resolve complex financial and operational issues involving the Department, School of Medicine, Stanford Health Care, Lucile Packard Children's Hospital, GME and external partners.
• Establish and maintain controls for high-risk or judgment-intensive processes, including cross-entity funding, provider productivity adjustments, faculty effort, trainee expenses and financial transactions.
• Lead financial planning for new or changing clinical programs, including staffing, volume, productivity, revenue, reimbursement, startup funding and post-launch monitoring.
• Improve dashboards, reporting methods, account structures and recurring workflows through standardization, documentation, appropriate automation and clear ownership.
• Represent the Department in internal and external financial discussions and communicate decision-ready recommendations to senior leadership.
• Other duties may also be assigned

Direct or perform prospective analytical, problem solving and evaluative work applicable to the full range of university financial and management operations. Work includes collecting and analyzing data, formulating and evaluating alternative solutions, and preparing reports. This series differs from the Accounting job series where the work is process oriented and focused on accurate financial data accumulation.

Core Duties

• Manage the work of other employees, make hiring decisions, provide coaching and mentoring, manage performance, contribute to succession planning within area of responsibility.
• Establish overall objectives or direction for a unit, project, or operational area. Plan, direct, and monitor all budgets for areas of responsibility, and manage business operation and administration of a functional unit or area; may lead a team in providing post award sponsored research administration and services.
• Identify and resolve complex issues which may span multiple areas, apply ingenuity and creativity to problem analysis and resolution.
• Oversee report preparation and analysis requiring the consolidation of multiple, complex financial and statistical data points.
• Communicate financial policies and procedures; ensure accuracy, completeness, and timeliness for management financial processes and reports.
• Collaborate with other colleagues on cross functional projects; contribute to solutions that may affect policy changes or the development of new controls or processes.
• Participate in critical analysis of existing systems, policies, and procedures; recommend and implement approved solutions.
• Contribute to projects in work area or unit; make decisions determining approach to managing and completing processes.
• Represent the unit within the functional unit or school and to external constituencies.

Minimum Education and Experience

Bachelor’s degree and six years relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities

• Advanced knowledge of Microsoft Office Suite
• Knowledge of Oracle or other business financial systems.
• Solid understanding of financial principles.
• Advanced oral and written communication skills.
• Ability to clearly and effectively present information to internal and external audiences, and all levels of management.
• Strong analytical skills to review and analyze complex financial information.
• Strong leadership and management skills with previous experience managing people, delegating workload and providing direction/corrections as necessary.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Demonstrated competency in project management of a high volume of work, some of which is cyclical.
• If managing sponsored projects, ability to manage post and pre award administration for sponsored projects within his/her unit. Knowledge and fluency of governmental regulations and completion of Cardinal Curriculum level I and II.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Demonstrated experience working successfully with PIs, their administrative staff, and the office of sponsored research and external sponsors.
• Demonstrated success in performing meticulous, high quality and compliant work.
• Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources and act like a mentor and resource to others.